In October last year a simple process was implemented to register visitors or external workers on the university’s systems. Until then departments had to complete a form and submit it to Human Resources. This is no longer necessary, since each department can register its own visitors and external workers.
When a person requires an appointment or role and he/she will not be receiving any payment during the period of appointment, he/she has to be registered as an external worker and on the SUNid system.
Only three types of appointments are still facilitated by Human Resources:
1. A permanent appointment.
2. A temporary appointment, also known as a HEMIS appointment. This refers to the type of forms needed to be completed to receive payment.
3. Diverse payments are loaded by representatives in departments by using the sun-e-HR system. If new diverse payments are loaded, this function also creates UT numbers. The diverse payments are made by Human Resources, but if any electronic access or access to buildings is needed, the person also has to be created as an external worker or visitor on SUNid.
For more detailed instructions, read here or follow our easy diagram below.
In Oktober verlede jaar is daar `n eenvoudige proses geimplementeer om besoekers of eksterne werkers op die universiteit se stelsels te registreer. Voorheen was dit nodig om `n vorm in te vul en by Menslike Hulpbronne in te dien. Hierdie stap is sedertdien nie meer nodig nie, aangesien elke departement sy eksterne werkers of besoekers kan registreer.
Wanneer ‘n persoon ‘n aanstelling of rol benodig en die persoon gaan geen betaling ontvang vir die tydperk van die aanstelling nie, moet hierdie persoon as ‘n eksterne werker aangestel en dus op SunID registreer word.
Daar is slegs drie tipes aanstellings wat Menslike Hulpbronne steeds hanteer:
1) ‘n Permanente aanstelling.
2) ‘n Tydelike aanstelling. Hier praat ons sommer ook van ‘n HEMIS aanstelling en dit verwys na die tipe vorms wat voltooi moet word met aanstelling om betaling te ontvang.
3) Diverse betalings word deur persone in departmente gelaai deur die sun-e-HR stelsel te gebruik. Indien daar nuwe diverse betalings gelaai moet word, skep hierdie funksie ook nuwe UT nommers. Die diverse betalings word wel deur MHB hanteer, maar indien hierdie tipe betaling of aanstellings enige elektroniese toegang of toegang na geboue benodig, moet die persoon ook as eksterne werker of besoeker geskep word op SunID.
Meer volledige instruksies kan hier gevind word of volg ons maklike diagram hieronder.
