Over the past few months we’ve introduced you to IAM (Identity Access Management) and in particular, one of it’s offspring, SUNid. If this all seems a bit hazy to you, let me recap.

SUNid is the first and an important building block of identity and access management (IAM). External workers and visitors are registered on this system. Previously this task was completed by Human Resources, but it has been decentralised and departments are now responsible for external workers and visitors themselves. Read more on the step by step procedures here.

After a few tweaks, a new version of SUNid will be implemented shortly. Most of the changes have been made at the back end of the system, but there are a few changes users of SUNid will notice.

1. Staff and student engagements are added on SUNid to ensure that there’s only one place (‘Maintain Identities’) where all a person’s engagements can be viewed. (HR and student engagements can not be created or changed on SUNid by SUNid users.)

2. Previously a person could only have an identity on HR or SUNid. This limitation has been removed. However, a person may still have only one of each type of engagement, whether it’s staff, student, external worker or visitor.

3. The “Register Identity” function has been changed in such a way that users first have to do a search for an existing person record before attempting to create an entirely new one. This is of utmost importance to avoid duplicates being created. Training in the use of SUNid is necessary before staff are given access to SUNid.

4. Lastly, a delete function has been added for engagements in the ‘Draft’ status in case a mistake has been made and the request has to be cancelled. SUNid does delete all drafts after 7 days, but users will now be able to also do this manually.

We hope these updates will ensure an even smoother and more pleasant SUNid experience for all SUNid users. If you have any questions or suggestions, feel free to contact us at helpinfo@sun.ac.za.Oor die afgelope paar maande het ons julle bekendgestel aan IAM (Identity Access Management) en spesifiek, aan een van sy kroos, SUNid. As dit alles vir jou `n bietjie vaag klink, laat ek jou herinner.

SUNid is die eerste en en `n belangrike bousteen van identiteit-en toegangsbestuur(IAM). Eksterne werkers en besoekers word op hierdie stelsel geskep. Die taak is voorheen deur Menslike Hulpbronne verrig, maar is nou desentraliseer en departemente neem dus self verantwoordelikheid vir eksterne werkers en besoekers by die departement.  Lees meer oor die stap-vir-stap prosedures hier.

Ons het onlangs `n paar veranderinge aangebring en `n nuwe weergawe van SUNid sal binnekort implementeer word. Die grootste gedeelte van die aanpassings is aan die tegniese kant van die stelsel gemaak en dus nie direk sigbaar aan gebruikers nie. Daar is egter `n paar veranderinge wat gereelde SUNid-gebruikers wel mag oplet.

Die belangrikste veranderings wat gebruikers sal sien, is:

1. Personeel- (HR) en studenteverbintenisse (engagements) word bygevoeg op SUNid sodat daar een plek is (‘Maintain Identities’) om alle verbintenisse van ʼn persoon te sien (HR en studente verbintenisse kan nie op SUNid geskep of verander word deur SUNid gebruikers nie).
2. Voorheen kon ʼn persoon nie gelyktydig ʼn HR en SUNid verbintenis mag hê nie. Hierdie beperking is verwyder. ʼn Persoon mag egter steeds slegs een van elke tipe verbintenis, onder andere personeel, student, eksterne werker en besoeker, gelyktydig hê.
3. Die ‘Register Identity funksie’ word verander sodat gebruikers eers ʼn soektog moet doen vir ʼn bestaande persoonrekord voordat daar gepoog word om ʼn nuwe te skep.  Hierdie stap is uiters belangrik om duplikate te vermy. Opleiding vir die gebruik van SUNid is eintlik noodsaaklik voordat persone toegang tot SUNid kry.
4. `n ‘Delete’-funksie word bygevoeg vir verbintenisse in ‘Draft’ status vir gebruik waar die invoerder ʼn fout maak of besluit om nie voort te gaan nie. SUNid vee wel alle ‘drafts’ na 7 dae uit as dit nie goedgekeur word nie, maar nou sal gebruikers dit self ook kan doen.

Ons hoop hierdie verbeterings sal `n gladder en meer aangename SUNid-ondervinding vir alle SUNid-gebruikers meebring. Indien jy enige navrae of voorstelle het, kontak ons gerus by helpinfo@sun.ac.za.

Tags: SUNid

This entry was posted on Friday, July 25th, 2014 at 12:00 pm and is filed under General. You can follow any responses to this entry through the RSS 2.0 feed. Both comments and pings are currently closed.