[:en] In 2014, due to rapidly increasing student numbers, Information Technology reassessed university’s e-mail configuration to avoid a shortage of storage space. Subsequently, student accounts were moved to Office 365, a cloud-based service which integrates with existing software used on campus.

At the moment, staff e-mail accounts are hosted and maintained locally on our Exchange servers. However, as with the student accounts, staff e-mail accounts will also be migrated to Office 365 within the next few months.

Initially only the e-mail service, Outlook, will be hosted in the cloud, but later staff will also have access to their documents wherever they go via Office 365 applications, e.g. OneDrive, Word, Excel and Powerpoint.

Other than a welcome increase in e-mail storage space to 50GB, there are various other advantages:

• less archiving due to more storage space
• saves time and increases productivity
• a new and improved e-mail web interface
• better availability
• more secure

Little or no e-mail downtime is anticipated during the migration. Accounts will be moved in groups, per department, to ensure as little disruption as possible. Communication on the matter will be facilitated through the Head of Department and secretaries.

If you have any questions, please contact the IT Service Desk at 021 808 4367 or helpinfo@sun.ac.za.

[:af]Weens groeiende studentegetalle en daarmee saam ʼn groeiende tekort aan stoorspasie, moes Informasietegnologie in 2014 die universiteit se e-pos opstelling herevalueer. Gevolglik is studenterekeninge geskuif na Office 365, ʼn wolkgebaseerde diens wat soomloos integreer met die sagteware wat reeds op kampus gebruik word.

Personeel e-posrekeninge is tot dusver plaaslik op ons Exchange-bedieners onderhou en gehuisves. Binne die volgende paar maande word personeel se e-pos, net soos studente s’n, ook na Office 365 migreer.

Aanvanklik sal slegs e-posfasiliteite op die wolk gehuisves word, maar in die nabye toekoms sal personeel ook vanaf enige plek toegang tot hul dokumentasie kan kry d.m.v. Office 365 toepassings soos OneDrive, Word, Excel en Powerpoint.

Buiten ʼn welkome toename in e-pos stoorspasie na 50GB, is daar verskeie ander voordele:

• minder argivering is nodig as gevolg van groter e-pos spasie
• tydsbesparing en verhoogde produktiwiteit
• ʼn nuwe, beter aanlyn e-posplatform
• meer toeganklik en beskikbaar
• strenger sekuriteit

Dienste sal soos normaalweg voortgaan tydens die migrasieproses en min, indien enige aftyd word voorsien. Rekeninge sal in groepe en per departement geskuif word, sodat so min as moontlik ontwrigting veroorsaak word. Kommunikasie rakende die proses sal fasiliteer word m.b.v. departementshoofde en sekretaresses.

Vir enige navrae, kontak gerus die IT Dienstoonbank by 021 808 4367 of helpinfo@sun.ac.za.

Tags: bank emails, Exchange, Office 365

This entry was posted on Friday, July 22nd, 2016 at 9:00 am and is filed under General. You can follow any responses to this entry through the RSS 2.0 feed. Both comments and pings are currently closed.