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You’ve packed up your office, said goodbye to your colleagues and you are ready for your new job. But what happens to your sun email address, your data or any electronic services you used while working at Stellenbosch University? We have a few tips and instructions.
As soon as your active role as staff expires, all your electronic services also terminate. This process is necessary to maintain a healthy and secure network and to ensure that unused, dormant accounts are not used for nefarious purposes by cybercriminals.
In other words, from the date when your service at SU is terminated, you no longer have an active role at the university and you can no longer use university services. In this event, you will receive an email from helpinfo@sun.ac.za informing you that your username will expire.
To ensure that you are prepared in advance, we also suggest you do the following at least three months before you leave the university:
Create a new email address for yourself (if you don’t have one already) There are various options, for example, Gmail or Yahoo.- Activate your Out of Office function on you sun.ac.za Outlook mailbox and indicate in the message what your new email address is, in case someone needs to contact you.
- If you use your @sun address for your banking, Facebook, DSTV or iCloud accounts or any other services or social media, change it to your new email address. We would also like to urge you to keep your work-related and private emails separate. Rather create a private email address for your personal correspondence.
- If you have any personal data on your electronic work devices or network storage (G: or H: drive), remove it and store it on your own external hard drive or online cloud storage, for example, Google Drive or OneDrive
- Make sure that your relevant work-related data is accessible for further usage by your colleagues and the university after you leave. However, do NOT give your password to colleagues when you leave the university as this poses a security risk.
- If you need any assistance, contact Information Technology and one of our technicians can assist you.
Students who are graduating or terminating their studies can find the necessary information on this pamphlet compiled by the IT HUB.
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Jou kantoor is leeggemaak, jou kollegas gegroet en jy is reg vir jou nuwe werk of om jou aftrede te begin. Maar wat van jou sun e-posadres, jou data en die ander elektroniese dienste wat jy gebruik het terwyl jy by die Universiteit gewerk het? Ons het `n paar wenke en instruksies.
Sodra jou aktiewe rol as personeel verval, word al jou elektroniese dienste ook beëindig. Hierdie proses is nodig om te verseker dat ons netwerk gesond en veilig bly en om te verseker dat ongebruikte, dormante rekeninge nie misbruik word vir kriminele aktiwiteite nie.
M.a.w. vanaf die datum wat jou diens by Stellenbosch Universiteit beëindig word, het jy nie meer `n aktiewe rol by die universiteit nie en kan jy ook nie meer die universiteit se dienste gebruik nie. Voordat jou gebruikersnaam verval, sal jy `n e-pos ontvang van helpinfo@sun.ac.za.
Om te verseker dat jy vroegtydig voorbereid is, stel ons voor jy doen die volgende ten minste drie maande voordat jy die universiteit verlaat:
- Skep vir jou `n nuwe e-posadres (as jy nog nie reeds een het nie) Daar is verskeie opsies, byvoorbeeld Gmail of Yahoo.
- Stel jou Out of Office funksie vir jou sun.ac.za Outlook-posbus en dui in die boodskap aan wat jou nuwe e-posadres is indien iemand jou moet kontak.
- Indien jy jou @sun e-posadres gebruik vir bankdienste, Facebook, DSTV of iCloud rekeninge of enige ander dienste of sosiale media, verander dit na jou nuwe e-posadres. Ons wil ook aanbeveel dat jy jou werksverwante en privaat e-posse apart hou. Skep eerder `n privaat e-posadres vir jou persoonlike korrespondensie.
- Indien jy enige persoonlike data op jou elektroniese werktoestelle of netwerkspasie (G: or H: dryf), verwyder dit en stoor dit op jou eie eksterne hardeskyf of aanlyn stoorspasie (b.v. Google Drive of OneDrive).
- Maak seker dat al jou relevante werksverwante data toeganklik is vir jou kollegas vir verdere gebruik. Moet egter nie jou wagwoord vir kollegas gee wanneer jy die universiteit verlaat nie aangesien dit `n sekuriteitsrisiko is.
- Indien jy enige hulp benodig, kontak Informasietegnologie en een van ons tegnici sal jou bystaan.
Studente wat gradueer of hulle studies beëindig , kan die nodige inligting op hier die pamflet, saamgestel deur die IT HUB, kry.
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