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If the responsibility of organising meetings often falls on your shoulders you will know that it could be a challenge to find a time which works for everyone. Fortunately Microsoft has found the solution with one of their Office365 ad-ins.
FindTime is an optional add-in which simplifies the process of finding the appropriate date and time for a meeting between colleagues. It’s particularly useful when there are attendees from non-SU, external companies.
With FindTime the organiser creates a voting poll where the available dates and times are listed. The attendees can then vote for the times and dates which suit them best.
When the poll is compiled the following functions are also available:
- to create the meeting automatically as soon as everyone agrees on a time and date;
- to immediately book the date in your diary;
- to receive updates on the voting poll when someone votes;
- to close the voting poll so that no other times can be suggested and
- verification by PIN.
The FindTime add-in can be installed in Outlook 365 (for web-based email, the Outlook client or Apple OSX). If external people are invited to the meeting it’s not necessary for them to use Outlook – everything is done through a link sent by FindTime.
You can install FindTime yourself from the Microsoft website or log a request on the ICT Partner Portal for one of our technicians.
[ARTICLE BY ARLO KOEN]
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As jy gereeld vergaderings moet reël weet jy waarskynlik dat dit dikwels ʼn uitdaging is om die gepaste tyd in almal se skedules te kry. Gelukkig het Microsoft ʼn oplossing met een van hulle Office365-toepassings.
FindTime is ʼn addisionele toepassing wat die heen en weer geskarrel om ʼn geskikte dag en tyd vir ʼn vergadering tussen kollegas te vind. Dit is veral handig as persone van eksterne maatskappye ook die vergadering moet bywoon.
Met FindTime skep die organiseerder ʼn meningspeiling waarin die beskikbare datums en tye gelys word. Uitgenooides kan dan stem watter dae en tye hulle die beste sal pas.
Wanneer die peiling opgestel word is die volgende funksies ook beskikbaar:
- Om die vergadering outomaties te skep as almal ooreengekom het op ʼn datum en tyd;
- om tydelik die datums te boek in jou dagboek;
- opdaterings te kry oor die meningspeiling wanneer iemand stem;
- die meningspeiling te sluit sodat ander tye nie voorgestel kan word nie en
- verifikasie deur middel van ʼn PIN.
Die FindTime-toepassing kan bygevoeg word in Outlook 365 (webgebaseerde e-pos, die Outlook-kliënt of Apple OSX). Indien eksterne persone uitgenooi word na ʼn vergadering hoef hulle nie self Outlook te gebruik nie – alles word uitgevoer deur middel van ʼn skakel wat FindTime stuur.
Jy kan self FindTime installeer vanaf Microsoft se webwerf. of ʼn versoek aanteken op die ICT Partner Portal vir een van ons tegnici.
[ARTIKEL DEUR ARLO KOEN]
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