Do you often feel as if your Outlook is taking more time out of your workday than it should? You can make Outlook work for you instead of against you by making a few small changes.
Do you also make these 5 time wasting mistakes in Outlook?
Mistake 1: You receive an e-mail and want to send your friend just one paragraph of the mail. You highlight the text, copy it, create a new message and paste it into the new message. Or you forward the email and then delete everything you do not want to send.
Mistake 2: To create a new appointment you double-click the beginning time in your Calendar, type in the details and select the start and end times from the drop-down list and then click “Save and Close”.
Mistake 3: When you switch on Outlook, the first screen you see is your Inbox. You get seduced into doing your email for the next 30 minutes and forget an important meeting.
Mistake 4: You are working in your Calendar and want to create and send a new email. You click on “Mail” en then “New Email”.
Mistake 5: You read a new e-mail and then leave it in the Inbox “for now” and change it to “Mark as unread” to remind you that something still needs to be done about it.
If you also make these 5 mistakes, it is an indication that you could be wasting as much as 3 weeks every year because you are using Outlook inefficiently.
Most people use Outlook only for email and meeting management – and they never get to use it as a productivity tool that can save them up to 40 minutes every single day. They dabble with Contacts and Tasks, but skip Notes, Journal, and Discussion Notes.
To learn how to make the most of your day with the help of Outlook, enrol for our new 5 hour Outlook Productivity workshop. You will also get a time proven system for managing your everyday workflow more efficiently.
For more information on this workshop, contact email itkursus@sun.ac.za, read more on the wiki or contact the IT Service Desk at 808 4367.
Voel dit soms of Outlook jou hele werksdag opneem? Met `n paar eenvoudige veranderinge, kan jy Outlook vir jou laat werk in plaas van teen jou.
Maak jy ook hierdie foute in Outlook?
Fout nr 1: Jy ontvang `n e-pos en wil vir `n kollega slegs `n gedeelte daarvan aanstuur. Jy selekteer die teks, kopieer dit , maak `n nuwe e-pos oop en plak dit daarin. Of jy stuur die e-pos aan en vee alles uit wat jy nie wil stuur nie.
Fout nr 2: Om `n nuwe afspraak te skep dubbel-kliek jy die begintyd in jou Kalender, tik die details in, kies die begin en einde-tye in die aftuimellys en kliek “Save and Close”.
Fout nr 3: Wanneer jy Outlook gebruik is die eerste skerm wat jy sien jou Inmandjie. Jou aandag word vir die volgende 30 minute afgetrek deur `n vlaag e-posse en jy mis `n belangrike vergadering.
Fout nr 4: Jy werk in jou Kalender en wil `n nuwe e-pos stuur. Jy kliek op “Mail” en “New Email”.
Fout nr 5: Jy lees `n nuwe e-pos, los dit vir nou in jou Inmandjie en merk dit as ongelees om jou te herinner dat jy later aandag daaraan moet gee.
As jy hierdie foute maak, kan jy soveel as 3 weke per jaar verloor, omdat daar meer effektiewe maniere is om al hierdie Outlook-funksies te verrig.
Die meeste mense gebruik Outlook slegs vir e-pos en die bestuur van vergaderings. Hulle kry nooit die geleentheid om dit te gebruik as `n middel om produktiwiteit te verbeter en tot 40 minute per dag te bespaar nie.
As jy ook wil leer hoe om die meeste van jou dag te maak met Outlook se hulp, skryf nou in vir ons nuwe 5-uur Outlook Produktiwiteitswerkswinkel. In die proses sal jy `n gewaarborgde stelsel leer wat jou daaglikse werkvloei effektief sal bestuur.
Vir meer inligting oor hierdie werkswinkel, stuur e-pos aan itkursus@sun.ac.za, lees meer op die wiki of kontak die IT Dienssentrum by 808 4367.
Since this morning (Thursday 17 May) a number of e-mails have been delivered into University accounts with a subject line of “USPS Shipment Info for 2351 3200 0122 9268 0611 3688”. The mail contains a cleverly disguised executable disguised as a web page or a document that when clicked or opened (the attachment) will modify the security settings in your Internet Explorer browser settings to allow criminals to gain access or control to your computer. If you get any mail with these sort of characteristics (often disguised as a USPS, UPS or international postal or courier services notification) please delete or quarantine the file. (Information supplied by David Wiles, Gerga)
The second you connect to the internet you put yourself at risk. Scary thought, but we tend to forget just how vulnerable we are and the easy targets we become when we’re not careful about our safety on the internet.