In September the Information Technology (IT) division will enter a new era. Not only will we be moving to a new building, our new home will also be the first truly “green” building on campus.

A wide range of sustainability characteristics have been incorporated in the new building’s design and can be considered according to the Green Building Council of South Africa’s Green Star Office rating tool categories.

Energy efficiency and renewable energy: Solar photovoltaic energy generation on the roof; optimal northern orientation and window sizing; shading elements; vertical garden on the northern aspect to minimise heating and cooling; usage of river water for cooling; low energy lighting and smart lighting.

Indoor environment quality (IEQ): Natural lighting; ventilation; minimisation of noise.

Transport: Bicycle store and facilities for cyclists; optimal parking spaces.

Innovation: The vertical garden; the use of river and rainwater for air-conditioning plant cooling.

The building should not be seen as merely a space hosting a department, but also an integral part of the IT Division’s work system – the people, processes they execute and the spaces and facilities of the building all form an integrated whole.

The building can contribute to the goal of creating a new working culture, establishing new work methods and, above all, encouraging collaboration and communication.

Developing new ways of working and a different work culture is now more important than ever as we find ourselves in the Information Age. As the focus shifts to the application of information and communication technologies (ICT) within Stellenbosch University’s strategy, the IT Division has to be able to meet higher expectations. The new building can be viewed as a tool, amongst others, to help meet these expectations.

The nature of knowledge work in the Information Age, in which the IT Division engages, is increasingly team-oriented, social, requiring intensive communication, interactions, knowledge sharing, continuous learning and consultation. The ability to collaborate, breaking out of siloed thinking, effective networking and flexibility become valued capabilities.

The new building features large “open plan” working areas with abundant natural lighting and tracts of glass – much like the campus facilities of admired technology companies such as Google and Apple. Quality, utility and flexibility of furnishings and fittings are also vital as teamwork requires flexible furnishings that can be altered easily and quickly to accommodate new work areas.

Adequate, well-resourced meeting spaces and breakaway areas are required in order to achieve a balance between shared and private workspace in innovative ways. Digital communications facilities in these spaces must make remote working and virtual meetings easy and effective.

Finally, the work environment must be healthy, encourage creativity and collaboration and must be a place where people want to work and spend time.  A working environment that is welcoming, open and does not reinforce hierarchies and promotes flexibility and communication will contribute to the transition to a next-generation IT Division.

[ARTICLE: RALPH PINA]

In September 2015 betree die Informasietegnologie-afdeling `n nuwe era. Nie net skuif ons na `n nuwe gebou nie, maar ons nuwe tuiste is ook die eerste volwaardige “groen” gebou op kampus.

`n Wye reeks volhoubare eienskappe is in die gebou se ontwerp geïnkorporeer en kan volgens die Green Building Council of South Africa’s Green Star Office se lys kategorieë gemeet word.

Energie-effektiwiteit en hernieubare energie
Foto-voltaïese sonpanele op die dak; optimale noordelike orientasie en venstergroottes; skadu-elemente; `n vertikale tuin aan die noordelike kant om hitte te minimaliseer en verkoeling te gee; gebruik van riverwater vir verkoeling en lae energie en slim beligting.

Kwaliteit van binneshuise omgewing (IEQ)
Natuurlike lig; ventilasie en geraasvermindering.

Vervoer
Fietsstoor en fasiliteite vir fietsryers; optimale hoeveelheid parkeerplekke.

Innovasie
Vertikale tuin, gebruik van rivier en reënwater vir lug- en perseelverkoeling.

Die gebou nie net `n kantoor wat `n afdeling huisves nie, maar is ‘n integrale deel van IT se werkstelsel – die mense, hul prosesse en die ruimtes en fasiliteite in die gebou, vorm ‘n integrale eenheid.

Met die inbruikneming van die nuwe gebou word daar beoog om `n nuwe werkskultuur te bepaal, veranderings in werkswyses te bewerkstellig, en veral samewerking en kommunikasie te bevorder.

Die ontwikkeling van nuwe werkswyses en `n nuwe kultuur is nou belangriker as ooit in die Informasie-Era waarin ons onsself bevind. Soos die fokus toenemend skuif na die toepassing van informasie en kommunikasietegnologieë (IKT) binne die US-strategie, word daar hoë verwagtinge gestel aan Informasietegnologie. Die nuwe gebou kan gesien word as `n potensiële hulpmiddel in die aanpassing van die werkskultuur.

Werk in vandag se Informasie-Era is toenemend meer spangeorienteerd, sosiaal, kommunikasie-intensief, interaktief, vereis kennisuitruiling en voortdurende leer en konsultasie. Gevolglik bestaan die nuwe gebou uit groot, oopplan werksareas met volop natuurlike lig en glaspanele – soortgelyk aan die kantore van Google en Apple.

Ook meublement moet in lyn wees met nuwe werkswyses. Spanwerk vereis buigbare toebehore wat maklik en vinnig die werkspasie-uitleg kan verander. Doelmatige vergader- en wegbreekareas moet toegerus wees om `n balans te bied tussen gedeelde en privaat werksareas. Digitale kommunikasiefasiliteite in hierdie areas moet virtuele vergaderings en die vermoeë om van elders te werk, maklik en effektief maak.

Laastens moet die werksplek gesond wees, kreatiwiteit en samewerking bevorder en `n plek wees waar mense wìl werk en tyd spandeer. Met ander woorde, `n werksomgewing wat verwelkomend en oop is, nie hierargieë afdwing nie en buigsaamheid en kommunikasie bevorder. Dit opsigself sal lei tot die oorgang na `n volgende generasie IT-afdeling.

[ARTIKEL: RALPH PINA]