%PDF-1.3 1 0 obj << /Type /Catalog /Outlines 2 0 R /Pages 3 0 R >> endobj 2 0 obj << /Type /Outlines /Count 0 >> endobj 3 0 obj << /Type /Pages /Kids [6 0 R ] /Count 1 /Resources << /ProcSet 4 0 R /Font << /F1 8 0 R /F2 9 0 R /F3 10 0 R /F4 11 0 R >> /XObject << /I1 20 0 R >> >> /MediaBox [0.000 0.000 612.000 792.000] >> endobj 4 0 obj [/PDF /Text /ImageC ] endobj 5 0 obj << /Creator (DOMPDF) /CreationDate (D:20210508005401+00'00') /ModDate (D:20210508005401+00'00') /Title (IT-artikels) >> endobj 6 0 obj << /Type /Page /Parent 3 0 R /Annots [ 12 0 R 14 0 R 16 0 R 18 0 R ] /Contents 7 0 R >> endobj 7 0 obj << /Length 4463 >> stream 0.702 0.800 0.816 rg 34.016 34.016 543.969 723.969 re f 1.000 1.000 1.000 rg 45.266 180.682 521.469 566.052 re f 0.773 0.773 0.773 RG 0.75 w 0 J [ ] 0 d 45.641 181.057 520.719 565.302 re S 0.773 0.773 0.773 rg 61.016 617.359 m 550.984 617.359 l 550.984 618.109 l 61.016 618.109 l f 1.000 1.000 1.000 rg BT 278.868 698.693 Td /F1 10.5 Tf [(POST LIST)] TJ ET 0.200 0.200 0.200 rg BT 212.789 670.111 Td /F1 14.4 Tf [(INFORMASIETEGNOLOGIE)] TJ ET BT 221.824 643.466 Td /F1 11.7 Tf [(INFORMATION TECHNOLOGY)] TJ ET BT 61.016 583.841 Td /F1 14.4 Tf [(CAREFUL OF )] TJ ET BT 157.813 583.841 Td /F3 14.4 Tf [(REPLY ALL)] TJ ET 0.400 0.400 0.400 rg BT 61.016 564.033 Td /F4 9.0 Tf [(Last month some university staff's mailboxes were flooded with )] TJ ET 0.373 0.169 0.255 rg BT 61.016 553.044 Td /F4 9.0 Tf [(an email advertising services in what we call an email storm)] TJ ET 0.373 0.169 0.255 RG 0.18 w 0 J [ ] 0 d 61.016 551.893 m 299.084 551.893 l S 0.400 0.400 0.400 rg BT 299.084 553.044 Td /F4 9.0 Tf [(. )] TJ ET BT 61.016 542.055 Td /F4 9.0 Tf [(Apart from being disruptive, these emails weren't harmful, but we )] TJ ET BT 61.016 531.066 Td /F4 9.0 Tf [(would like to remind you of a five important things to keep in mind )] TJ ET BT 61.016 520.077 Td /F4 9.0 Tf [(before you send email to large groups:)] TJ ET BT 61.016 500.088 Td /F3 9.0 Tf [(1. ALWAYS use the BCC field, NOT the CC field.)] TJ ET BT 61.016 489.099 Td /F4 9.0 Tf [(If you use the BCC field instead of the CC field the )] TJ ET BT 264.119 489.099 Td /F4 9.0 Tf [(Reply All)] TJ ET BT 61.016 478.110 Td /F4 9.0 Tf [(option is disabled. Therefore recipients won't be able to )] TJ ET BT 283.343 478.110 Td /F4 9.0 Tf [(Reply All)] TJ ET BT 61.016 467.121 Td /F4 9.0 Tf [(and cause a flood of inconvenient emails.)] TJ ET BT 61.016 445.332 Td /F3 9.0 Tf [(2. DO NOT )] TJ ET BT 108.527 445.332 Td /F3 9.0 Tf [(Reply All)] TJ ET BT 147.038 445.332 Td /F3 9.0 Tf [( when you receive an email sent to )] TJ ET BT 61.016 434.343 Td /F3 9.0 Tf [(multiple people.)] TJ ET BT 61.016 423.354 Td /F4 9.0 Tf [(If you receive an email that has been sent to a large number of )] TJ ET BT 61.016 412.365 Td /F4 9.0 Tf [(people, please by default don't )] TJ ET BT 185.315 412.365 Td /F4 9.0 Tf [(Reply All)] TJ ET BT 220.820 412.365 Td /F4 9.0 Tf [(. You will only be causing )] TJ ET BT 61.016 401.376 Td /F4 9.0 Tf [(an unnecessary surge of emails and annoy your colleagues. If )] TJ ET BT 61.016 390.387 Td /F4 9.0 Tf [(you need to comment only email the sender or the relevant )] TJ ET BT 61.016 379.398 Td /F4 9.0 Tf [(people.)] TJ ET BT 61.016 357.609 Td /F3 9.0 Tf [(3. Advertising services or products on the SU network is not )] TJ ET BT 61.016 346.620 Td /F3 9.0 Tf [(allowed.)] TJ ET BT 61.016 335.631 Td /F4 9.0 Tf [(No staff or student member is allowed to advertise any services on the SU network. This is stipulated in the )] TJ ET 0.373 0.169 0.255 rg BT 61.016 324.642 Td /F4 9.0 Tf [(Electronic Communications Policy)] TJ ET 0.18 w 0 J [ ] 0 d 61.016 323.491 m 196.547 323.491 l S 0.400 0.400 0.400 rg BT 196.547 324.642 Td /F4 9.0 Tf [( which staff and students agree to when reactivating their network access every year.)] TJ ET BT 61.016 302.853 Td /F3 9.0 Tf [(4. If you need to send official mass communication, consult the Digital Communications Office.)] TJ ET 0.373 0.169 0.255 rg BT 61.016 291.864 Td /F4 9.0 Tf [(The Digital Communications Office)] TJ ET 0.18 w 0 J [ ] 0 d 61.016 290.713 m 199.553 290.713 l S 0.400 0.400 0.400 rg BT 199.553 291.864 Td /F4 9.0 Tf [(, a division of Corporate Communications, are responsible for campus-wide electronic )] TJ ET BT 61.016 280.875 Td /F4 9.0 Tf [(communication. They use specific platforms to distribute information and will be able to advise you on the most efficient )] TJ ET BT 61.016 269.886 Td /F4 9.0 Tf [(way of sending out your email.)] TJ ET BT 61.016 248.097 Td /F3 9.0 Tf [(5. 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Careful of Reply All

Last month some university staff’s mailboxes were flooded with an email advertising services in what we call an email storm. Apart from being disruptive, these emails weren’t harmful, but we would like to remind you of a five important things to keep in mind before you send email to large groups:

1. ALWAYS use the BCC field, NOT the CC field.
If you use the BCC field instead of the CC field the Reply All option is disabled. Therefore recipients won’t be able to Reply All and cause a flood of inconvenient emails.

2. DO NOT Reply All when you receive an email sent to multiple people.
If you receive an email that has been sent to a large number of people, please by default don’t Reply All. You will only be causing an unnecessary surge of emails and annoy your colleagues. If you need to comment only email the sender or the relevant people.

3. Advertising services or products on the SU network is not allowed.
No staff or student member is allowed to advertise any services on the SU network. This is stipulated in the Electronic Communications Policy which staff and students agree to when reactivating their network access every year.

4. If you need to send official mass communication, consult the Digital Communications Office.
The Digital Communications Office, a division of Corporate Communications, are responsible for campus-wide electronic communication. They use specific platforms to distribute information and will be able to advise you on the most efficient way of sending out your email.

5. Use SYMPA
If you regularly need to send out emails, you can use the SYMPA mailing solution. More information on SYMPA.

 

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This entry was posted on Tuesday, March 2nd, 2021 at 10:52 am and is filed under E-mail, Notices. You can follow any responses to this entry through the RSS 2.0 feed. Both comments and pings are currently closed.

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