The Information Technology Division is in the process of reviewing and updating its Information and Communication Technology (ICT) Acceptable Use Policy to guide the acceptable use of SU’s information and communication technology resources (ICT resources) to ensure the lawful and secure use in support of the University’s activities whilst adhering to SU’s values. The Policy addresses the need to protect the University’s intellectual property and stakeholder(s)’ data while enabling them to do their work aligned with SU’s vision.
As part of a transparent and consultative approach, we invite input from stakeholders throughout the revision process. This page will serve as a central hub for updates and timelines in the consultation rounds.
Where are we now?
The first draft of the revised policy was presented to the General Management Meeting (GMM) at the end of February 2025. Following this, a questionnaire was distributed to staff and students to gather feedback and recommendations.
We have now received and worked through the responses. Thank you to everyone who participated and provided valuable input. A response report has been compiled to summarise the feedback received and our responses to the key themes and suggestions. Further updates will follow as we move into the next phase of the policy revision process.
First draft: Stakeholder input phase (February – March 2025)
The initial draft of the policy will be presented for feedback and input before broader consultation.
- Presented to the General Management Meeting (GMM) for input and comment.
- Distributed to all stakeholders (SU staff and students) for input via a questionnaire.
Second draft: Consultation and feedback phase (May – June 2025)
After incorporating feedback from stakeholders, the second draft will be circulated for further consultation and discussion.
- Presented to GMM for consultation and feedback.
- IT Committee consultation and feedback.
- Institutional Forum consultation and feedback.
- Faculty Board meetings for consultation and feedback.
- Rectorate consultation and feedback.
- Senate consultation and feedback.
- Council consultation and feedback.
Final draft: Approval and recommendation phase (August – September 2025)
Following a final round of revisions, the final draft will be submitted for approval through the relevant governance structures.
- IT Committee review.
- Institutional Forum recommendation to Council.
- Faculty Board meetings for recommendation to Senate.
- Rectorate review.
- GMM review.
- Senate recommendation to Council.
- Council approval.
First draft
Read the full draft and response report by clicking on the icons below:
