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Meet the techies: Petro Uys

Friday, July 25th, 2014

“To work in IT is like being on another planet every day”

profile-petroPetro Uys, the IT Service desk’s manager and all round sympathetic ear, started her career at the university long before Information Technology.

After completing an Honors degree in Counselling Psychology she starts working as a data capturer at Student Records in 1985, where it was her task to store student data on microfiche. Rex van Staden, her manager at the time, recognised her interest in technology and computer skills – an early indication of the direction her career would take eventually.

After a stint at Courses and a short break to be a full-time mom, she accepts a position at Huis Horison, a home for disabled adults, as, amongst others, a book keeper. In these four years Petro and her family become closely involved in the lives of the home’s inhabitants.

However, the computer bug has bitten and even before joining IT, Petro teaches computer classes at two primary schools in the Western Cape between 1994 and 1996.

In April 1996 she starts at the IT helpdesk and here it all begins – first as helpdesk  agent, then support specialist and eventually as manager.

During the following 18 years she learns to think analytically,  handle any complaint and sharpens her problem solving skills. Benette Kriel plays a cardinal role as mentor in these initial years as support specialist.

“I’m extremely thankful for the training opportunities IT has given me. In this environment you have to be willing to push through and not be discouraged by obstacles. IT offers limitless opportunities and with the necessary interest and passion, there’s a spot for anyone in the IT field.”

Every day at IT is different. Technology constantly grows and it’s the dynamic of a changing environment she enjoys.

“To do the same work every day, would be extremely monotonous. The most apt comparison I’ve come across was – to work for IT is like being on a new planet every single day. Your basic survival elements are there, but the rest is always new.”

She still remembers the day when someone called the helpdesk asking for “call-a-housewife” or one academic whose office was covered with cigarette stumps everywhere.

Crawling on the floor to connect cables or carrying around heavy equipment across campus wasn’t unusual. To work in a traditionally male dominated world did have it’s advantages. It’s taught her to be strong, stand up for her rights and be prepared for any given situation.

Petro’s unlimited supply of patience and her accessibility ensures she gets along with practically every personality type.  Difficult clients are a challenge and provide the perfect opportunity to practice her love for people and technology.

Communication in an IT environment remains difficult and something one has to work on continuously. “On campus there still exists a misconception about what exactly IT does. We’re not a profitable department trying to extort users. They should have the confidence to contact us – we really want to help and at least make their technological lives easier!”

IT does not function as a separate entity, it supports the university as a business. After completing the ITIL (Information Technology Infrastructure Library) exams in 2009, she came to the conclusion ITIL would be the best framework to align IT with the university as a business.

As a mother of three daughters, who are mostly settled on their own, she, nowadays, just enjoy the restfulness with her husband, Jannie. But when she’s not busy on the phone, you’ll find her cycling – she’s even completed 9 Cape Argus cycling tours.

Just to keep things interesting, she’s also currently working on her MPhil in Management Coaching which will enable her to apply her people skills and experience even better.

IT SERVICE DESK CONTACT DETAILS

Phone: +27 21 808 4367
E-mail: helpinfo@sun.ac.za (enquiries)
help@sun.ac.za (to log an error)
Skype: handle = ITStellenUni
Twitter: handle = ITStellenUni
Web: www.sun.ac.za/itselfhelp
Blog: www.sun.ac.za/infoteg

 

SUNid – even better

Friday, July 25th, 2014

Over the past few months we’ve introduced you to IAM (Identity Access Management) and in particular, one of it’s offspring, SUNid. If this all seems a bit hazy to you, let me recap.

SUNid is the first and an important building block of identity and access management (IAM). External workers and visitors are registered on this system. Previously this task was completed by Human Resources, but it has been decentralised and departments are now responsible for external workers and visitors themselves. Read more on the step by step procedures here.

After a few tweaks, a new version of SUNid will be implemented shortly. Most of the changes have been made at the back end of the system, but there are a few changes users of SUNid will notice.

1. Staff and student engagements are added on SUNid to ensure that there’s only one place (‘Maintain Identities’) where all a person’s engagements can be viewed. (HR and student engagements can not be created or changed on SUNid by SUNid users.)

2. Previously a person could only have an identity on HR or SUNid. This limitation has been removed. However, a person may still have only one of each type of engagement, whether it’s staff, student, external worker or visitor.

3. The “Register Identity” function has been changed in such a way that users first have to do a search for an existing person record before attempting to create an entirely new one. This is of utmost importance to avoid duplicates being created. Training in the use of SUNid is necessary before staff are given access to SUNid.

4. Lastly, a delete function has been added for engagements in the ‘Draft’ status in case a mistake has been made and the request has to be cancelled. SUNid does delete all drafts after 7 days, but users will now be able to also do this manually.

We hope these updates will ensure an even smoother and more pleasant SUNid experience for all SUNid users. If you have any questions or suggestions, feel free to contact us at helpinfo@sun.ac.za.

And now for something funny …

Friday, June 27th, 2014

With so much bad news in the world and constant warning against viruses, malware and other nasties, one needs a little bit of silly comic relief once in a while. And who better to provide it than the classic BBC series, The Two Ronnies.

Watch as they poke fun at the ridiculousness of the digital society we live in with the Blackberry-sketch.

Struggle to manage postgrads?

Friday, June 6th, 2014

Two weeks ago we introduced you to NAO (Postgraduate Academic Support), a web based system to help you manage postgraduate student information without too much effort.

The following questions are most often asked by staff members who are already putting NAO to good use:

  1. Why is NAO not available via my.sun.ac.za?  I am forever losing the link sent to me!
  2. Could someone please wave a magic wand and get rid of all the forms we have to complete and replace them with pre-populated ones?
  3. Could we please be notified when new functionalities are implemented in the NAO system? 

The good news is that both questions 1 and 2 will receive attention next semester and we have a solution to the problem in question 3 already.  Bits & Bytes and the  blog will be used to make information about NAO available to staff members.

As far as question 1 is concerned, a workflow process is envisaged for staff members to receive permission from their line managers to use NAO.  The reason behind the strict access is that sensitive information, necessary for the management of postgraduate students, is available via the system and your line manager knows whether you should have access or not. 

The SU auditors would need to be in the know about the outcome of the authorisation process to decide whether legislation regarding the privacy of individuals’ personal information, is complied with. They also need to know who has access and who gave permission. 

As soon as the authorisation process becomes available, staff members would be able to apply for access to NAO via my.sun.ac.za and be assigned a specific Role within the system on the basis of answers given to questions and agreed on by the line manager. 

Question 2 has been under discussion for a long time.  At the moment, much thought is given to generic forms generated and pre-populated by NAO for various purposes e.g. nomination of M and PhD candidates, nomination of Study Leaders/Supervisors and numerous other examples, which could be used by all Faculties and Departments. 

The information collected by the forms of different Faculties correspond 95% and the idea is to add the other 5% as optional extras for staff members to fill in if their areas require the information. 

Maybe the best way to get people interested in generic forms, is to gradually add prototypes to NAO and wait for users of the system to respond.  It is virtually impossible to involve  everybody personally and it is easier to comment on something more tangible than an idea. 

 We’d like to invite you to leave us comments, ideas and suggestions on this on this blog post or contact Rita de Jager

[ARTICLE BY:  Rita de Jager (Head: Postgraduate Academic Support, Information Technology, SU]

 

Zotero: step by step

Friday, June 6th, 2014

In a previous post we introduced you to Zotero, a powerful referencing tool. This time around, we’ll  show you how it works.

COLLECTING RESOURCES

There’s a cool screencast showing all of the below, as well as a great guide.

Zotero’s first ‘killer’ feature is the fact that it makes it much quicker and easier to accurately collect information about your sources. In most cases, you can grab all of the information required for a citation (e.g. title, date, publisher and place, in the case of a book) in a single click, while you are viewing the specific item on your preferred research/library website (e.g. Google Scholar, JSTOR, EBSCOHost). There are four ways to collect sources:

  1. Use the icon in the address bar. On most websites, Zotero will add an icon to the right-hand side of the top address bar. When clicking that icon, Zotero will automagically grab the metadata of the item you’re currently viewing (e.g. a book on Google Books, a journal article on JSTOR, etc.) and create a new item in your library.
  2. Use your research/library website’s “Export” function. Most research websites will have an “Export” link somewhere on the page. Zotero will happily create a new item in your library when you click that link. This is especially handy when you’re viewing search results on a website like Google Scholar, because you’ll be able to add many sources very quickly (i.e. when you’re grouping everything that looks interesting to look at it at a later stage).
  3. Enter a book’s ISBN. If you work with printed books, you’re probably used to flipping to the front matter of the book and trying to decipher the fine print for details such as the publisher, place and year of publication. In this case, Zotero’s magic is particularly spectacular. Simply click the ‘magic wand’ tool in Zotero, enter the book’s ISBN and press ENTER. Nearly instantaneously, Zotero will contact a number of worldwide ISBN services, get the correct metadata for your book and create a new item in your library.
  4. Manually create a new item. In the very rare case that none of the above three methods is available, you can create a new item and enter its details by hand (read: keyboard).

CITING YOUR SOURCES AND GENERATING A BIBLIOGRAPHY

Once you’ve collected all of your sources in your Zotero library, you can start citing them in Microsoft Word (and other word processor) documents. This is Zotero’s second ‘killer’ feature: that it does all of the style formatting dirty work behind the screens. You simply position your cursor where you want to add a citation, go to the “Add-ins” tab in Word and click the “Insert Citation” icon. This will bring up an inviting, red-bordered textbox, in which you can type the title/author of your source(s). Pressing ENTER will add a neat citation in your preferred style. On that note: there are more than 6000 styles available for download from the Zotero website.

Many students will know the sinking feeling of having finished the actual writing of their paper/report/thesis, only to remember that the bibliography is still conspicuously absent. Here, Zotero’s third ‘killer’ feature kicks in: it keeps track of what you’ve cited in your document and generates a complete bibliography, in your selected style, at the click of a button.

Check out this page for a full guide to citing and generating a bibliography with Zotero.

Next time – Advanced tips to get the most out of Zotero.

[ARTICLE BY JOHANNES JONKER]

 

 

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