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Your services aren't hosted on your )] TJ ET BT 61.016 533.055 Td /F4 9.0 Tf [(system at work or home, but it's located and managed remotely. Many services today use the Cloud, for example some e-)] TJ ET BT 61.016 522.066 Td /F4 9.0 Tf [(mail services \(e.g. Gmail\), data storage \(e.g. Dropbox\) or photo storage \(e.g. Flickr\) Because it is is located online or ‘in )] TJ ET BT 61.016 511.077 Td /F4 9.0 Tf [(the cloud’, you can access it from virtually anywhere on any device as long as you have an Internet connection. )] TJ ET 0.373 0.169 0.255 rg BT 505.733 511.077 Td /F4 9.0 Tf [(More )] TJ ET 0.18 w 0 J [ ] 0 d 505.733 509.926 m 528.737 509.926 l S BT 61.016 500.088 Td /F4 9.0 Tf [(articles on the cloud.)] TJ ET 0.18 w 0 J [ ] 0 d 61.016 498.937 m 143.555 498.937 l S 0.400 0.400 0.400 rg BT 61.016 477.129 Td /F3 9.0 Tf [(What is Microsoft Office 365?)] TJ ET BT 61.016 457.140 Td /F4 9.0 Tf [(Office 365 is an online, cloud-based application of the Microsoft Office products, which includes Word, Excel, PowerPoint, )] TJ ET BT 61.016 446.151 Td /F4 9.0 Tf [(OneNote, Outlook, Publisher and Access \(Publisher and Access are available on PC only\) available to staff and students )] TJ ET BT 61.016 435.162 Td /F4 9.0 Tf [(with an active role. )] TJ ET BT 61.016 415.173 Td /F4 9.0 Tf [(https://www.youtube.com/watch?v=4WIbqcmSB_E)] TJ ET BT 61.016 387.684 Td /F3 9.0 Tf [(What do I get?)] TJ ET 0.400 0.400 0.400 RG 85.866 363.011 m 85.866 363.424 85.696 363.833 85.404 364.125 c 85.113 364.417 84.703 364.586 84.291 364.586 c 83.878 364.586 83.469 364.417 83.177 364.125 c 82.885 363.833 82.716 363.424 82.716 363.011 c 82.716 362.599 82.885 362.189 83.177 361.898 c 83.469 361.606 83.878 361.436 84.291 361.436 c 84.703 361.436 85.113 361.606 85.404 361.898 c 85.696 362.189 85.866 362.599 85.866 363.011 c f BT 91.016 360.195 Td /F4 9.0 Tf [(Five downloadable versions of Office365 for personal devices, for example, laptops, tablets and smartphones. 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Start conversations, work together )] TJ ET BT 91.016 118.437 Td /F4 9.0 Tf [(on files, and organise around projects.)] TJ ET BT 61.016 98.448 Td /F3 9.0 Tf [(What is the difference between the cloud and your PC?)] TJ ET BT 61.016 78.459 Td /F4 9.0 Tf [(After moving to the cloud you will have both data locally on your PC, on the network \(G and H: drives\), but you will also )] TJ ET endstream endobj 8 0 obj << /Type /Font /Subtype /Type1 /Name /F1 /BaseFont /Helvetica-Bold /Encoding /WinAnsiEncoding >> endobj 9 0 obj << /Type /Font /Subtype /Type1 /Name /F2 /BaseFont /Helvetica /Encoding /WinAnsiEncoding >> endobj 10 0 obj << /Type /Font /Subtype /Type1 /Name /F3 /BaseFont /Helvetica-BoldOblique /Encoding /WinAnsiEncoding >> endobj 11 0 obj << /Type /Font /Subtype /Type1 /Name /F4 /BaseFont /Helvetica-Oblique /Encoding /WinAnsiEncoding >> endobj 12 0 obj << /Type /Annot /Subtype /Link /A 13 0 R /Border [0 0 0] /H /I /Rect [ 341.6177 543.2116 371.6327 552.3691 ] >> endobj 13 0 obj << /Type /Action /S /URI /URI (http://searchwindevelopment.techtarget.com/definition/Internet) >> endobj 14 0 obj << /Type /Annot /Subtype /Link /A 15 0 R /Border [0 0 0] /H /I /Rect [ 505.7327 510.2446 528.7367 519.4021 ] >> endobj 15 0 obj << /Type /Action /S /URI /URI (http://blogs.sun.ac.za/it/en/?s=cloud) >> endobj 16 0 obj << /Type /Annot /Subtype /Link /A 17 0 R /Border [0 0 0] /H /I /Rect [ 61.0157 499.2556 143.5547 508.4131 ] >> endobj 17 0 obj << /Type /Action /S /URI /URI (http://blogs.sun.ac.za/it/en/?s=cloud) >> endobj 18 0 obj << /Type /Page /Parent 3 0 R /Contents 19 0 R >> endobj 19 0 obj << /Length 11814 >> stream 0.400 0.400 0.400 rg 0.400 0.400 0.400 RG 0.18 w 0 J [ ] 0 d 0.702 0.800 0.816 rg 34.016 34.016 543.969 723.969 re f 1.000 1.000 1.000 rg 45.266 63.418 521.469 694.566 re f 0.773 0.773 0.773 rg 0.773 0.773 0.773 RG 566.734 757.984 m 566.734 63.418 l 565.984 63.418 l 565.984 757.984 l f 45.266 757.984 m 45.266 63.418 l 46.016 63.418 l 46.016 757.984 l f 0.400 0.400 0.400 rg BT 61.016 749.193 Td /F4 9.0 Tf [(have data on the cloud. The same goes for your applications. You will be able to have some applications locally on your )] TJ ET BT 61.016 738.204 Td /F4 9.0 Tf [(PC, while others will be cloud-based. Data on the cloud will be the primary source, while the copies on your PC and )] TJ ET BT 61.016 727.215 Td /F4 9.0 Tf [(network drives are synced versions.)] TJ ET BT 61.016 707.226 Td /F4 9.0 Tf [(The same applies to your Office365 applications. For this reason, it's important that you keep track of where you save your )] TJ ET BT 61.016 696.237 Td /F4 9.0 Tf [(data. )] TJ ET BT 61.016 676.248 Td /F4 9.0 Tf [(IMPORTANT: SU copyright agreements do not extend to storing and sharing of documents protected under the copyright )] TJ ET BT 61.016 665.259 Td /F4 9.0 Tf [(law on OneDrive for business, SharePoint online or any other public store spaces.)] TJ ET BT 61.016 643.470 Td /F3 9.0 Tf [(What are the advantages of cloud services?)] TJ ET BT 248.576 643.470 Td /F3 9.0 Tf [( )] TJ ET 0.400 0.400 0.400 RG 85.866 626.297 m 85.866 626.710 85.696 627.119 85.404 627.411 c 85.113 627.703 84.703 627.872 84.291 627.872 c 83.878 627.872 83.469 627.703 83.177 627.411 c 82.885 627.119 82.716 626.710 82.716 626.297 c 82.716 625.885 82.885 625.475 83.177 625.184 c 83.469 624.892 83.878 624.722 84.291 624.722 c 84.703 624.722 85.113 624.892 85.404 625.184 c 85.696 625.475 85.866 625.885 85.866 626.297 c f BT 91.016 623.481 Td /F4 9.0 Tf [(More storage space available, up to 5TB on OneDrive and 50GB on Outlook.)] TJ ET 85.866 615.308 m 85.866 615.721 85.696 616.130 85.404 616.422 c 85.113 616.714 84.703 616.883 84.291 616.883 c 83.878 616.883 83.469 616.714 83.177 616.422 c 82.885 616.130 82.716 615.721 82.716 615.308 c 82.716 614.896 82.885 614.486 83.177 614.195 c 83.469 613.903 83.878 613.733 84.291 613.733 c 84.703 613.733 85.113 613.903 85.404 614.195 c 85.696 614.486 85.866 614.896 85.866 615.308 c f BT 91.016 612.492 Td /F4 9.0 Tf [(Your data is available from anywhere, anytime, on any device. 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Make sure you know what you are allowed to store and share )] TJ ET BT 91.016 539.547 Td /F4 9.0 Tf [(online.  SU copyright agreements do not extend to storing of documents protected under the copyright law on )] TJ ET BT 91.016 528.558 Td /F4 9.0 Tf [(OneDrive for business or any other public store space.)] TJ ET 85.866 520.385 m 85.866 520.798 85.696 521.207 85.404 521.499 c 85.113 521.791 84.703 521.960 84.291 521.960 c 83.878 521.960 83.469 521.791 83.177 521.499 c 82.885 521.207 82.716 520.798 82.716 520.385 c 82.716 519.973 82.885 519.563 83.177 519.272 c 83.469 518.980 83.878 518.810 84.291 518.810 c 84.703 518.810 85.113 518.980 85.404 519.272 c 85.696 519.563 85.866 519.973 85.866 520.385 c f BT 91.016 517.569 Td /F4 9.0 Tf [(You are entirely responsible for your own information. Be careful who you give rights and access to, as it will )] TJ ET BT 91.016 506.580 Td /F4 9.0 Tf [(compromise your information if it's visible to other people.)] TJ ET 85.866 498.407 m 85.866 498.820 85.696 499.229 85.404 499.521 c 85.113 499.813 84.703 499.982 84.291 499.982 c 83.878 499.982 83.469 499.813 83.177 499.521 c 82.885 499.229 82.716 498.820 82.716 498.407 c 82.716 497.995 82.885 497.585 83.177 497.294 c 83.469 497.002 83.878 496.832 84.291 496.832 c 84.703 496.832 85.113 497.002 85.404 497.294 c 85.696 497.585 85.866 497.995 85.866 498.407 c f BT 91.016 495.591 Td /F4 9.0 Tf [(You are responsible for synchronisation between online and local data. Synchronisation between online and local )] TJ ET BT 91.016 484.602 Td /F4 9.0 Tf [(information needs to be set up correctly and done on a regular basis.)] TJ ET 85.866 476.429 m 85.866 476.842 85.696 477.251 85.404 477.543 c 85.113 477.835 84.703 478.004 84.291 478.004 c 83.878 478.004 83.469 477.835 83.177 477.543 c 82.885 477.251 82.716 476.842 82.716 476.429 c 82.716 476.017 82.885 475.607 83.177 475.316 c 83.469 475.024 83.878 474.854 84.291 474.854 c 84.703 474.854 85.113 475.024 85.404 475.316 c 85.696 475.607 85.866 476.017 85.866 476.429 c f BT 91.016 473.613 Td /F4 9.0 Tf [(Keep in mind that access to cloud services when on campus will not incur any costs, but if you work from home )] TJ ET BT 91.016 462.624 Td /F4 9.0 Tf [(your own data will be utilised.)] TJ ET 85.866 454.451 m 85.866 454.864 85.696 455.273 85.404 455.565 c 85.113 455.857 84.703 456.026 84.291 456.026 c 83.878 456.026 83.469 455.857 83.177 455.565 c 82.885 455.273 82.716 454.864 82.716 454.451 c 82.716 454.039 82.885 453.629 83.177 453.338 c 83.469 453.046 83.878 452.876 84.291 452.876 c 84.703 452.876 85.113 453.046 85.404 453.338 c 85.696 453.629 85.866 454.039 85.866 454.451 c f BT 91.016 451.635 Td /F4 9.0 Tf [(It is very important that you keep your private usernames, passwords and information separate from your official )] TJ ET BT 91.016 440.646 Td /F4 9.0 Tf [(work, to prevent your data from getting mixed up.)] TJ ET 85.866 432.473 m 85.866 432.886 85.696 433.295 85.404 433.587 c 85.113 433.879 84.703 434.048 84.291 434.048 c 83.878 434.048 83.469 433.879 83.177 433.587 c 82.885 433.295 82.716 432.886 82.716 432.473 c 82.716 432.061 82.885 431.651 83.177 431.360 c 83.469 431.068 83.878 430.898 84.291 430.898 c 84.703 430.898 85.113 431.068 85.404 431.360 c 85.696 431.651 85.866 432.061 85.866 432.473 c f BT 91.016 429.657 Td /F4 9.0 Tf [(Having access to the cloud from any computer makes your digital identification vulnerable, do not use computers )] TJ ET BT 91.016 418.668 Td /F4 9.0 Tf [(you do not trust to access your cloud services.)] TJ ET BT 61.016 398.679 Td /F3 9.0 Tf [(What if I have been using OneDrive personal, Dropbox and other cloud storage options? )] TJ ET BT 61.016 378.690 Td /F4 9.0 Tf [(You can keep on using them, but it is very important that you only use these storage options for your personal data.)] TJ ET BT 61.016 358.701 Td /F4 9.0 Tf [(OneDrive for business and SharePoint online is available under of the US MS Licence agreement for storage and sharing )] TJ ET BT 61.016 347.712 Td /F4 9.0 Tf [(of institutional data. The storage and sharing of institutional data are not allowed on Dropbox, OneDrive personal or any )] TJ ET BT 61.016 336.723 Td /F4 9.0 Tf [(other cloud storage. IMPORTANT: SU copyright agreements do not extend to storing and sharing of documents protected )] TJ ET BT 61.016 325.734 Td /F4 9.0 Tf [(under the copyright law on OneDrive for business, SharePoint online or any other public store spaces.)] TJ ET BT 61.016 305.745 Td /F3 9.0 Tf [(What is the difference between the storage options?)] TJ ET BT 284.558 305.745 Td /F3 9.0 Tf [( )] TJ ET BT 287.060 305.745 Td /F3 9.0 Tf [( )] TJ ET BT 63.266 269.762 Td /F4 9.0 Tf [( )] TJ ET BT 138.266 269.012 Td /F3 9.0 Tf [(ONEDRIVE)] TJ ET BT 223.766 274.506 Td /F3 9.0 Tf [(ONEDRIVE FOR )] TJ ET BT 223.766 263.517 Td /F3 9.0 Tf [(BUSINESS)] TJ ET BT 307.016 274.506 Td /F3 9.0 Tf [(SHAREPOINT )] TJ ET BT 307.016 263.517 Td /F3 9.0 Tf [(ONLINE)] TJ ET BT 404.516 269.012 Td /F3 9.0 Tf [(DROPBOX)] TJ ET BT 497.516 269.012 Td /F3 9.0 Tf [(GOOGLE DRIVE)] TJ ET BT 613.016 269.762 Td /F4 9.0 Tf [( )] TJ ET BT 63.266 231.528 Td /F3 9.0 Tf [(PURPOSE)] TJ ET BT 138.266 231.528 Td /F4 9.0 Tf [(Personal)] TJ ET BT 223.766 231.528 Td /F4 9.0 Tf [(Business)] TJ ET BT 307.016 231.528 Td /F4 9.0 Tf [(Business)] TJ ET BT 404.516 231.528 Td /F4 9.0 Tf [(Personal)] TJ ET BT 497.516 231.528 Td /F4 9.0 Tf [(Personal)] TJ ET BT 613.016 240.650 Td /F4 9.0 Tf [( )] TJ ET BT 613.016 223.906 Td /F4 9.0 Tf [( )] TJ ET BT 63.266 194.045 Td /F3 9.0 Tf [(MANAGED BY)] TJ ET BT 138.266 194.045 Td /F4 9.0 Tf [(You \(private\))] TJ ET BT 223.766 194.045 Td /F4 9.0 Tf [(You \(business\))] TJ ET BT 307.016 199.539 Td /F4 9.0 Tf [(Teamsite owner, )] TJ ET BT 307.016 188.550 Td /F4 9.0 Tf [(moderator \(business\))] TJ ET BT 404.516 194.045 Td /F4 9.0 Tf [(You \(private\))] TJ ET BT 497.516 194.045 Td /F4 9.0 Tf [(You \(private\))] TJ ET BT 613.016 194.795 Td /F4 9.0 Tf [( )] TJ ET BT 63.266 158.061 Td /F3 9.0 Tf [(WHAT DATA )] TJ ET BT 63.266 147.072 Td /F3 9.0 Tf [(SHOULD I )] TJ ET BT 63.266 136.083 Td /F3 9.0 Tf [(STORE HERE?)] TJ ET BT 138.266 158.061 Td /F3 9.0 Tf [(Personal files )] TJ ET BT 138.266 147.072 Td /F4 9.0 Tf [(\(photos of your pet, )] TJ ET BT 138.266 136.083 Td /F4 9.0 Tf [(last holiday, etc.\))] TJ ET BT 223.766 158.061 Td /F3 9.0 Tf [(Work files)] TJ ET BT 223.766 147.072 Td /F4 9.0 Tf [(\(e.g. Word or Excel )] TJ ET BT 223.766 136.083 Td /F4 9.0 Tf [(docs, PDF's, etc.\))] TJ ET BT 307.016 158.061 Td /F3 9.0 Tf [(Your teams')] TJ ET BT 307.016 147.072 Td /F4 9.0 Tf [(collabrative files, big )] TJ ET BT 307.016 136.083 Td /F4 9.0 Tf [(data files, etc.)] TJ ET BT 404.516 158.061 Td /F3 9.0 Tf [(Personal files)] TJ ET BT 404.516 147.072 Td /F3 9.0 Tf [(\()] TJ ET BT 407.513 147.072 Td /F4 9.0 Tf [(photos of your pet, )] TJ ET BT 404.516 136.083 Td /F4 9.0 Tf [(last holiday etc.\))] TJ ET BT 497.516 152.567 Td /F3 9.0 Tf [(Personal files)] TJ ET BT 556.043 152.567 Td /F4 9.0 Tf [( \(photos of )] TJ ET BT 497.516 141.578 Td /F4 9.0 Tf [(your pet, last holiday etc.\))] TJ ET BT 613.016 147.822 Td /F4 9.0 Tf [( )] TJ ET BT 63.266 104.094 Td /F3 9.0 Tf [(HOW MUCH )] TJ ET BT 63.266 93.105 Td /F3 9.0 Tf [(STORAGE )] TJ ET BT 63.266 82.116 Td /F3 9.0 Tf [(SPACE?)] TJ ET BT 138.266 104.094 Td /F4 9.0 Tf [(5GB \(more if you )] TJ ET BT 138.266 93.105 Td /F4 9.0 Tf [(created an account )] TJ ET BT 138.266 82.116 Td /F4 9.0 Tf [(before Feb'16\))] TJ ET BT 223.766 93.105 Td /F4 9.0 Tf [(5TB)] TJ ET BT 307.016 104.094 Td /F4 9.0 Tf [(Limited by your )] TJ ET BT 307.016 93.105 Td /F4 9.0 Tf [(imagination or work )] TJ ET BT 307.016 82.116 Td /F4 9.0 Tf [(needs.)] TJ ET BT 404.516 98.600 Td /F4 9.0 Tf [(First 5GB free, then )] TJ ET BT 404.516 87.611 Td /F4 9.0 Tf [(pay as you need.)] TJ ET BT 497.516 98.600 Td /F4 9.0 Tf [(First 15GB free, then pay )] TJ ET BT 497.516 87.611 Td /F4 9.0 Tf [(as you need.)] TJ ET BT 613.016 107.722 Td /F4 9.0 Tf [( )] TJ ET BT 613.016 79.988 Td /F4 9.0 Tf [( )] TJ ET endstream endobj 20 0 obj << /Type /Page /Parent 3 0 R /Contents 21 0 R >> endobj 21 0 obj << /Length 1960 >> stream 0.400 0.400 0.400 rg 0.400 0.400 0.400 RG 0.18 w 0 J [ ] 0 d 0.702 0.800 0.816 rg 34.016 34.016 543.969 723.969 re f 1.000 1.000 1.000 rg 45.266 549.276 521.469 208.709 re f 0.773 0.773 0.773 rg 0.773 0.773 0.773 RG 45.266 549.276 m 566.734 549.276 l 565.984 550.026 l 46.016 550.026 l f 566.734 757.984 m 566.734 549.276 l 565.984 550.026 l 565.984 757.984 l f 45.266 757.984 m 45.266 549.276 l 46.016 550.026 l 46.016 757.984 l f 0.400 0.400 0.400 rg BT 63.266 736.443 Td /F3 9.0 Tf [(FILE SHARING?)] TJ ET BT 138.266 729.299 Td /F4 9.0 Tf [(Yes, similar to )] TJ ET BT 138.266 718.310 Td /F4 9.0 Tf [(Google Drive or )] TJ ET BT 138.266 707.321 Td /F4 9.0 Tf [(DropBox.)] TJ ET BT 223.766 734.794 Td /F4 9.0 Tf [(Yes. You manage )] TJ ET BT 223.766 723.805 Td /F4 9.0 Tf [(the share \(security\) )] TJ ET BT 223.766 712.816 Td /F4 9.0 Tf [(of file/folder. )] TJ ET BT 223.766 701.827 Td /F4 9.0 Tf [(Simple versioning.)] TJ ET BT 307.016 734.794 Td /F4 9.0 Tf [(Yes, team collab )] TJ ET BT 307.016 723.805 Td /F4 9.0 Tf [(space; managed by )] TJ ET BT 307.016 712.816 Td /F4 9.0 Tf [(moderators. Most )] TJ ET BT 307.016 701.827 Td /F4 9.0 Tf [(granular and secure.)] TJ ET BT 404.516 718.310 Td /F4 9.0 Tf [(Yes, very simple.)] TJ ET BT 497.516 718.310 Td /F4 9.0 Tf [(Yes, very simple.)] TJ ET BT 613.016 736.499 Td /F4 9.0 Tf [( )] TJ ET BT 613.016 701.621 Td /F4 9.0 Tf [( )] TJ ET BT 61.016 668.938 Td /F3 9.0 Tf [(Do I still have to back up my data if it's stored in the cloud?)] TJ ET BT 61.016 647.149 Td /F4 9.0 Tf [(Yes, it's always beneficial to have more than one backup of your data, preferably in different locations.)] TJ ET BT 61.016 627.160 Td /F4 9.0 Tf [(https://www.youtube.com/watch?v=9tRqs368GgA)] TJ ET BT 61.016 596.701 Td /F3 9.0 Tf [( )] TJ ET BT 61.016 578.212 Td /F4 9.0 Tf [( )] TJ ET BT 61.016 567.223 Td /F4 9.0 Tf [(Posted in:Apps,Connectivity,General | Tagged:Office 365 | With 0 comments)] TJ ET endstream endobj xref 0 22 0000000000 65535 f 0000000008 00000 n 0000000073 00000 n 0000000119 00000 n 0000000319 00000 n 0000000348 00000 n 0000000483 00000 n 0000000579 00000 n 0000013417 00000 n 0000013529 00000 n 0000013636 00000 n 0000013756 00000 n 0000013872 00000 n 0000014000 00000 n 0000014114 00000 n 0000014242 00000 n 0000014331 00000 n 0000014458 00000 n 0000014547 00000 n 0000014612 00000 n 0000026480 00000 n 0000026545 00000 n trailer << /Size 22 /Root 1 0 R /Info 5 0 R >> startxref 28558 %%EOF Office 365 « Informasietegnologie
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Office 365

Microsoft 365 vs. Office 365: What’s the difference?

Tuesday, June 4th, 2019

Microsoft 365 vs. Office 365: What’s the difference?

There is a lot to be said for consistency in product names, but when you have dozens of products with multiple versions of each, similar names can get confusing fast. Yes, Microsoft we are referring to you …

Microsoft introduced Microsoft 365, a bundle of existing products under one license. The name is similar to the already existing Office 365 (and the recently renamed Dynamics 365). In fact, a lot of people already inadvertently called Office 365 by the name of Microsoft 365.

So, it’s easy to see how the two products can be confused. It gets even more confusing when you learn Microsoft 365 includes Office 365.

Let’s break down the differences:

The Short Version

Office 365 is a cloud-based suite of productivity apps like Outlook, Word, PowerPoint, and more. Microsoft 365 is a bundle of services including Office 365, plus several other services including Windows 10 Enterprise.

The Long Version

Office 365

Office 365 is a cloud-based suite of apps and services centred around business productivity. It includes some apps you’re probably already familiar with like Microsoft Outlook, Word, PowerPoint, Excel, Skype for Business, SharePoint, OneDrive and Teams, along with robust productivity, collaboration, and security features. 

Microsoft 365

Microsoft 365 is a bundle of services that includes Office 365. It also includes Windows 10 Enterprise, Enterprise Mobility + Security (EMS), and machine learning. As the title implies, it’s more geared towards larger organisations that wants a single, secure platform with which to share and collaborate. It includes strong data security features on top of Windows 10 Pro and Office 365.

What’s included in Microsoft 365 in comparison to Office 365?

Both products come with the ability to have fully installed Office applications on tablets, phones and PCs, as well as the web browser versions. You get 1TB of personal file storage, as well as business class email and calendars. You also have access to Skype for Business for instant messaging and video calling, as well as Microsoft Teams and other new tools like Delve and Planner.

The differences begin with device management. Unlike Office 365, Microsoft 365 comes with a single console to manage users and devices. You can also automatically deploy Office applications to Windows 10 PCs.

The security tools are also missing from Office 365. The alternative comes with the ability to protect data across devices and secure access. You can also protect Windows 10 devices from risks such as malware with Windows Defender.  

[ARTICLE BY MANDY WANZA]

What is Microsoft Office 365?

Monday, June 5th, 2017

What is the cloud?

Cloud services is a broad description for IT services provided over the internet. Your services aren’t hosted on your system at work or home, but it’s located and managed remotely. Many services today use the Cloud, for example some e-mail services (e.g. Gmail), data storage (e.g. Dropbox) or photo storage (e.g. Flickr) Because it is is located online or ‘in the cloud’, you can access it from virtually anywhere on any device as long as you have an Internet connection. More articles on the cloud.

What is Microsoft Office 365?

Office 365 is an online, cloud-based application of the Microsoft Office products, which includes Word, Excel, PowerPoint, OneNote, Outlook, Publisher and Access (Publisher and Access are available on PC only) available to staff and students with an active role. 

What do I get?

  • Five downloadable versions of Office365 for personal devices, for example, laptops, tablets and smartphones. This does NOT include asset number devices. 
    IMPORTANT: For the versions to stay active you must be an active staff member or student of the university. Licenses of the downloadable versions have to be refreshed on a monthly basis, otherwise it will stop working.
  • Mail: 50 GB mailbox in the cloud
  • Access to Microsoft Office365 online apps from any computer connected to the internet.
  • Calendar: online calendar
  • Word: online to access from any computer
  • Excel:  online to access from any computer
  • PowerPoint: online to access from any computer
  • People: online contacts
  • Planner: organise tasks and teamwork
  • OneDrive: 5TB online storage
  • Teams: collaboration
  • OneNote: digital notebook
  • Class Notebook: OneNote for classrooms
  • Sway: Create and share interactive reports, presentations, personal stories, and more.
  • Forms: build survey forms and easily share them with students, parents, and colleagues.
  • Tasks: schedule tasks
  • Video: scalable, easy-to-use portal for uploading and sharing your corporate videos.
  • SharePoint: online storage and sharing of files
  • Yammer: collaboration tool that helps you and your teams stay on top of it all. Start conversations, work together on files, and organise around projects.

What is the difference between the cloud and your PC?

After moving to the cloud you will have both data locally on your PC, on the network (G and H: drives), but you will also have data on the cloud. The same goes for your applications. You will be able to have some applications locally on your PC, while others will be cloud-based. Data on the cloud will be the primary source, while the copies on your PC and network drives are synced versions.

The same applies to your Office365 applications. For this reason, it’s important that you keep track of where you save your data. 

IMPORTANT: SU copyright agreements do not extend to storing and sharing of documents protected under the copyright law on OneDrive for business, SharePoint online or any other public store spaces.

What are the advantages of cloud services? 

  • More storage space available, up to 5TB on OneDrive and 50GB on Outlook.
  • Your data is available from anywhere, anytime, on any device. You’ll always have access to your data if you have an internet connection.
  • Your information is also safely stored, even if you lose one of your devices.  

What are the disadvantages of cloud services?  

  • Familiarise yourself with copyright regulations. Make sure you know what you are allowed to store and share online.  SU copyright agreements do not extend to storing of documents protected under the copyright law on OneDrive for business or any other public store space.
  • You are entirely responsible for your own information. Be careful who you give rights and access to, as it will compromise your information if it’s visible to other people.
  • You are responsible for synchronisation between online and local data. Synchronisation between online and local information needs to be set up correctly and done on a regular basis.
  • Keep in mind that access to cloud services when on campus will not incur any costs, but if you work from home your own data will be utilised.
  • It is very important that you keep your private usernames, passwords and information separate from your official work, to prevent your data from getting mixed up.
  • Having access to the cloud from any computer makes your digital identification vulnerable, do not use computers you do not trust to access your cloud services.

What if I have been using OneDrive personal, Dropbox and other cloud storage options? 

You can keep on using them, but it is very important that you only use these storage options for your personal data.

OneDrive for business and SharePoint online is available under of the US MS Licence agreement for storage and sharing of institutional data. The storage and sharing of institutional data are not allowed on Dropbox, OneDrive personal or any other cloud storage. IMPORTANT: SU copyright agreements do not extend to storing and sharing of documents protected under the copyright law on OneDrive for business, SharePoint online or any other public store spaces.

What is the difference between the storage options?  

 

ONEDRIVE

ONEDRIVE FOR BUSINESS

SHAREPOINT ONLINE

DROPBOX

GOOGLE DRIVE

 

PURPOSE

Personal

Business

Business

Personal

Personal

 
 

MANAGED BY

You (private)

You (business)

Teamsite owner, moderator (business)

You (private)

You (private)

 

WHAT DATA SHOULD I STORE HERE?

Personal files
(photos of your pet, last holiday, etc.)

Work files
(e.g. Word or Excel docs, PDF’s, etc.)

Your teams’ collabrative files, big data files, etc.

Personal files
(
photos of your pet, last holiday etc.)

Personal files (photos of your pet, last holiday etc.)

 

HOW MUCH STORAGE SPACE?

5GB (more if you created an account before Feb’16)

5TB

Limited by your imagination or work needs.

First 5GB free, then pay as you need.

First 15GB free, then pay as you need.

 
 

FILE SHARING?

Yes, similar to Google Drive or DropBox.

Yes. You manage the share (security) of file/folder. Simple versioning.

Yes, team collab space; managed by moderators. Most granular and secure.

Yes, very simple.

Yes, very simple.

 
 

Do I still have to back up my data if it’s stored in the cloud?

Yes, it’s always beneficial to have more than one backup of your data, preferably in different locations.

 

 

Office 365 is here

Friday, July 22nd, 2016

In 2014, due to rapidly increasing student numbers, Information Technology reassessed university’s e-mail configuration to avoid a shortage of storage space. Subsequently, student accounts were moved to Office 365, a cloud-based service which integrates with existing software used on campus.

office365

At the moment, staff e-mail accounts are hosted and maintained locally on our Exchange servers. However, as with the student accounts, staff e-mail accounts will also be migrated to Office 365 within the next few months.

Initially only the e-mail service, Outlook, will be hosted in the cloud, but later staff will also have access to their documents wherever they go via Office 365 applications, e.g. OneDrive, Word, Excel and Powerpoint.

Other than a welcome increase in e-mail storage space to 50GB, there are various other advantages:

  • less archiving due to more storage space
  • saves time and increases productivity
  • a new and improved e-mail web interface
  • better availability
  • more secure

Little or no e-mail downtime is anticipated during the migration. Accounts will be moved in groups, per department, to ensure as little disruption as possible. Communication on the matter will be facilitated through the Head of Department and secretaries.

If you have any questions, please contact the IT Service Desk at 021 808 4367 or helpinfo@sun.ac.za.

 

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