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Office 365

[:en]Microsoft 365 vs. Office 365: What’s the difference?[:af]Microsoft 365 vs. Office 365: Wat is die verskil?[:]

Tuesday, June 4th, 2019

[:en]

Microsoft 365 vs. Office 365: What’s the difference?

There is a lot to be said for consistency in product names, but when you have dozens of products with multiple versions of each, similar names can get confusing fast. Yes, Microsoft we are referring to you …

Microsoft introduced Microsoft 365, a bundle of existing products under one license. The name is similar to the already existing Office 365 (and the recently renamed Dynamics 365). In fact, a lot of people already inadvertently called Office 365 by the name of Microsoft 365.

So, it’s easy to see how the two products can be confused. It gets even more confusing when you learn Microsoft 365 includes Office 365.

Let’s break down the differences:

The Short Version

Office 365 is a cloud-based suite of productivity apps like Outlook, Word, PowerPoint, and more. Microsoft 365 is a bundle of services including Office 365, plus several other services including Windows 10 Enterprise.

The Long Version

Office 365

Office 365 is a cloud-based suite of apps and services centred around business productivity. It includes some apps you’re probably already familiar with like Microsoft Outlook, Word, PowerPoint, Excel, Skype for Business, SharePoint, OneDrive and Teams, along with robust productivity, collaboration, and security features. 

Microsoft 365

Microsoft 365 is a bundle of services that includes Office 365. It also includes Windows 10 Enterprise, Enterprise Mobility + Security (EMS), and machine learning. As the title implies, it’s more geared towards larger organisations that wants a single, secure platform with which to share and collaborate. It includes strong data security features on top of Windows 10 Pro and Office 365.

What’s included in Microsoft 365 in comparison to Office 365?

Both products come with the ability to have fully installed Office applications on tablets, phones and PCs, as well as the web browser versions. You get 1TB of personal file storage, as well as business class email and calendars. You also have access to Skype for Business for instant messaging and video calling, as well as Microsoft Teams and other new tools like Delve and Planner.

The differences begin with device management. Unlike Office 365, Microsoft 365 comes with a single console to manage users and devices. You can also automatically deploy Office applications to Windows 10 PCs.

The security tools are also missing from Office 365. The alternative comes with the ability to protect data across devices and secure access. You can also protect Windows 10 devices from risks such as malware with Windows Defender.  

[ARTICLE BY MANDY WANZA]

[:af]

Microsoft 365 vs. Office 365: Wat is die verskil?

Konsekwentheid van produkname is belangrik as jy nie jou kliënte wil verwar nie, maar as jy veelvuldige produkte met verskeie weergawes het, kan dinge begin deurmekaar raak. Ja, Microsoft, ons kyk na jou…

Microsoft het Microsoft 365, ’n groep bestaande produkte, onder een lisensie bekendgestel. Die naam is soortgelyk aan die reeds bestaande Office 365 (en die onlangse naamverandering van Dynamics 365). Heelwat mense het in der waarheid alreeds Office 365 eerder Microsoft 365 begin noem.

So dis maklik om te sien hoe hierdie twee produkte verwar kan word met mekaar. Dit raak selfs meer verwarrend as jy besef dat Microsoft 365 ook Office 365 insluit.

Kom ons kyk na die verskille:

Die kort weergawe

Office 365 is ’n wolkgebaseerde stel produktiwiteitstoepassings soos Outlook, Word, PowerPoint, ens. Microsoft 365 is ’n groep dienste wat Office 365 insluit, sowel as etlike ander dienste, insluitende Windows 10 Enterprise.

Die lang weergawe

Office 365

Office 365 is ’n wolkgebaseerde stel toepassings en dienste gebou rondom produktiwiteit in besigheid. Dit sluit toepassings in wat jy waarskynlik reeds ken, soos Microsoft Outlook, Word, PowerPoint, Excel, Skype for Business, SharePoint, OneDrive en Teams, sowel as ander kragtige produktiwiteit-, saamwerk- en sekuriteitseienskappe.

Microsoft 365

Microsoft 365 is ’n groep dienste wat Office 365 insluit. Dit sluit ook Windows 10 Enterprise, Enterprise Mobility + Security (EMS) en masjienleer in. Soos die naam aandui is dit meer gerig op groter organisasies wat ’n enkele, veilige platform benodig waar daar gedeel en saamgewerk moet word. Dit sluit sterk data-eienskappe bo en behalwe Windows 10 Pro en Office 365.

Wat is ingesluit by Microsoft 365 in vergelyking met Office 365?

Beide produkte het die vermoeë om volledig geïnstalleerde Office-toepassings op fone, tablette en PCs te loop, sowel as die webblaaier weergawes. Jy kry 1TB persoonlike stoorplek vir jou lêers, besigheid e-posse en kalenders. Jy het ook toegang tot Skype for Business vir kitsboodskappe en video-oproepe, sowel as Microsoft Teams en nuwe hulpmiddels soos Delve en Planner.

Die verskil kom in by die bestuur van toestelle. Anders as Office 365, kom Microsoft 365 met ’n enkele konsole waar gebruikers en toestelle bestuur kan word. Jy kan ook outomaties Office-toepassings uitrol na Windows 10 PCs.

Office 365 het geen sekuriteitshulpmiddele nie. Die alternatief het die vermoeë om data te beskerm oor verskeie toestelle en ook veilige toegang. Jy kan ook Windows 10 toestelle beskerm teen risiko’s soos malware deur middel van Windows Defender.

[ARTIKEL DEUR MANDY WANZA]

[:]

[:en]What is Microsoft Office 365?[:af]Wat is Microsoft Office 365?[:]

Monday, June 5th, 2017

[:en]

What is the cloud?

Cloud services is a broad description for IT services provided over the internet. Your services aren’t hosted on your system at work or home, but it’s located and managed remotely. Many services today use the Cloud, for example some e-mail services (e.g. Gmail), data storage (e.g. Dropbox) or photo storage (e.g. Flickr) Because it is is located online or ‘in the cloud’, you can access it from virtually anywhere on any device as long as you have an Internet connection. More articles on the cloud.

What is Microsoft Office 365?

Office 365 is an online, cloud-based application of the Microsoft Office products, which includes Word, Excel, PowerPoint, OneNote, Outlook, Publisher and Access (Publisher and Access are available on PC only) available to staff and students with an active role. 

https://www.youtube.com/watch?v=4WIbqcmSB_E

What do I get?

  • Five downloadable versions of Office365 for personal devices, for example, laptops, tablets and smartphones. This does NOT include asset number devices. 
    IMPORTANT: For the versions to stay active you must be an active staff member or student of the university. Licenses of the downloadable versions have to be refreshed on a monthly basis, otherwise it will stop working.
  • Mail: 50 GB mailbox in the cloud
  • Access to Microsoft Office365 online apps from any computer connected to the internet.
  • Calendar: online calendar
  • Word: online to access from any computer
  • Excel:  online to access from any computer
  • PowerPoint: online to access from any computer
  • People: online contacts
  • Planner: organise tasks and teamwork
  • OneDrive: 5TB online storage
  • Teams: collaboration
  • OneNote: digital notebook
  • Class Notebook: OneNote for classrooms
  • Sway: Create and share interactive reports, presentations, personal stories, and more.
  • Forms: build survey forms and easily share them with students, parents, and colleagues.
  • Tasks: schedule tasks
  • Video: scalable, easy-to-use portal for uploading and sharing your corporate videos.
  • SharePoint: online storage and sharing of files
  • Yammer: collaboration tool that helps you and your teams stay on top of it all. Start conversations, work together on files, and organise around projects.

What is the difference between the cloud and your PC?

After moving to the cloud you will have both data locally on your PC, on the network (G and H: drives), but you will also have data on the cloud. The same goes for your applications. You will be able to have some applications locally on your PC, while others will be cloud-based. Data on the cloud will be the primary source, while the copies on your PC and network drives are synced versions.

The same applies to your Office365 applications. For this reason, it’s important that you keep track of where you save your data. 

IMPORTANT: SU copyright agreements do not extend to storing and sharing of documents protected under the copyright law on OneDrive for business, SharePoint online or any other public store spaces.

What are the advantages of cloud services? 

  • More storage space available, up to 5TB on OneDrive and 50GB on Outlook.
  • Your data is available from anywhere, anytime, on any device. You’ll always have access to your data if you have an internet connection.
  • Your information is also safely stored, even if you lose one of your devices.  

What are the disadvantages of cloud services?  

  • Familiarise yourself with copyright regulations. Make sure you know what you are allowed to store and share online.  SU copyright agreements do not extend to storing of documents protected under the copyright law on OneDrive for business or any other public store space.
  • You are entirely responsible for your own information. Be careful who you give rights and access to, as it will compromise your information if it’s visible to other people.
  • You are responsible for synchronisation between online and local data. Synchronisation between online and local information needs to be set up correctly and done on a regular basis.
  • Keep in mind that access to cloud services when on campus will not incur any costs, but if you work from home your own data will be utilised.
  • It is very important that you keep your private usernames, passwords and information separate from your official work, to prevent your data from getting mixed up.
  • Having access to the cloud from any computer makes your digital identification vulnerable, do not use computers you do not trust to access your cloud services.

What if I have been using OneDrive personal, Dropbox and other cloud storage options? 

You can keep on using them, but it is very important that you only use these storage options for your personal data.

OneDrive for business and SharePoint online is available under of the US MS Licence agreement for storage and sharing of institutional data. The storage and sharing of institutional data are not allowed on Dropbox, OneDrive personal or any other cloud storage. IMPORTANT: SU copyright agreements do not extend to storing and sharing of documents protected under the copyright law on OneDrive for business, SharePoint online or any other public store spaces.

What is the difference between the storage options?  

 

ONEDRIVE

ONEDRIVE FOR BUSINESS

SHAREPOINT ONLINE

DROPBOX

GOOGLE DRIVE

 

PURPOSE

Personal

Business

Business

Personal

Personal

 
 

MANAGED BY

You (private)

You (business)

Teamsite owner, moderator (business)

You (private)

You (private)

 

WHAT DATA SHOULD I STORE HERE?

Personal files
(photos of your pet, last holiday, etc.)

Work files
(e.g. Word or Excel docs, PDF’s, etc.)

Your teams’ collabrative files, big data files, etc.

Personal files
(
photos of your pet, last holiday etc.)

Personal files (photos of your pet, last holiday etc.)

 

HOW MUCH STORAGE SPACE?

5GB (more if you created an account before Feb’16)

5TB

Limited by your imagination or work needs.

First 5GB free, then pay as you need.

First 15GB free, then pay as you need.

 
 

FILE SHARING?

Yes, similar to Google Drive or DropBox.

Yes. You manage the share (security) of file/folder. Simple versioning.

Yes, team collab space; managed by moderators. Most granular and secure.

Yes, very simple.

Yes, very simple.

 
 

Do I still have to back up my data if it’s stored in the cloud?

Yes, it’s always beneficial to have more than one backup of your data, preferably in different locations.

https://www.youtube.com/watch?v=9tRqs368GgA

 

 

[:af]

Wat is die wolk?

Wolkdienste is ʼn wye beskrywing vir IT-dienste wat oor die internet verskaf word. Jou dienste word nie gehuisves op jou stelsel by die huis of werk nie, maar word elders gestoor en bestuur. Vandag gebruik baie dienste die wolk, soos e-posdienste (byvoorbeeld Gmail), datastoring (byvoorbeeld Dropbox) of fotostoring (byvoorbeeld Flickr). Omdat alles aanlyn of “in die wolk” lê, het jy feitlik vanaf enige plek op jou toestel toegang – solank jy ʼn internetverbinding het.  Nog artikels oor die wolk. 

Wat is Microsoft Office 365?

Office 365 is ʼn aanlyn, wolkgebaseerde toepassing van die Microsoft Office produkte. Dit sluit Word, Excel, PowerPoint, OneNote, Outlook, Publisher en Access (Publisher en Access is slegs beskikbaar vir PC) vir alle personeel en studente met aktiewe rolle, in.    

https://www.youtube.com/watch?v=4WIbqcmSB_E

Wat kry ek?

 

  • Vyf aflaaibare weergawes van Office365 vir persoonlike toestelle, byvoorbeeld skootrekenaars, tablette en slimfone. Hierdie weergawes sluit NIE toestelle met batenommers in nie. 
    NB: Om die weergawes aktiveer te hou, moet jy ʼn personeellid of student wees met ʼn aktiewe rol. Aflaaibare weergawes se lisensies moet ook op ʼn maandelikse basis hernieu word, anders sal dit ophou werk.
  • E-pos: 50 GB posbus in die wolk.
  • Toegang tot die Microsoft Office365 aanlyntoepassings vanaf enige toestel verbind aan die internet.
  • Calendar: aanlyn kalender
  • Word: aanlyn toegang vanaf enige toestel
  • Excel: aanlyn toegang vanaf enige toestel
  • PowerPoint: aanlyn toegang vanaf enige toestel
  • People: aanlyn-kontakte
  • Planner: organiseer take en spanwerk
  • OneDrive: 5TB aanlyn stoorspasie
  • Teams: samewerking
  • OneNote: digitale notaboek
  • Class Notebook: OneNote vir klaskamers
  • Sway: Skep en deel interaktiewe verslae, aanbiedings, ens.
  • Forms: bou vorms vir opnames en deel dit sonder moeite met studente, ouers en kollegas.
  • Tasks: skeduleer take
  • Video: aanpasbare, maklik bruikbare portaal vir die oplaai en deel van jou korporatiewe video’s. 
  • SharePoint: aanlyn stoorspasie en deel van lêers.
  • Yammer: help om samewerking tussen jou en jou spanne te bewerkstellig. Voer gesprekke, werk saam en reël projekte. 

Wat is die verskil tussen die wolk en jou PC?

Nadat die skuif na die wolk, sal jy plaaslike data op jou rekenaar en op die netwerk (G en H: skywe) hê, maar jy sal ook data op die wolk hê. Dieselfde geld vir toepassings. Sommige toepassings sal plaaslik op jou rekenaar wees, terwyl ander wolkgebaseerd is. Die data op die wolk sal jou primêre bron wees, terwyl die kopieë op jou rekenaar en netwerkdrywe sinkroniseerde weergawes is.

Dieselfde geld vir jou Office365-toepassings. Om hierdie rede is dit belangrik dat jy tred hou met waar jy jou data stoor. 

Wat is die voordele van wolkdienste?

  • Meer stoorspasie beskikbaar – tot 5TB op OneDrive en 50GB op Outlook.
  • Jou data is beskikbaar vanaf enige plek, enige tyd en op enige toestel. Jy sal altyd toegang tot jou data hê as jy `ʼn internetverbinding het. 
  • Jou inligting word veilig gestoor, selfs al verloor jy een van jou toestelle. 

Wat is die nadele van wolkdienste? 

  • Raak vertroud met kopiereg-regulasies. Maak seker jy weet wat jy aanlyn mag stoor en deel. US kopiereg-ooreenkomste sluit nie die stoor en deel van dokumente wat beskerm word onder kopiereg op OneDrive for businessSharePoint online of enige ander publieke stoorspasies in nie.
  • Jy is volledig verantwoordelik vir jou eie inligting.  Wees versigtig vir wie jy regte en toegang gee, aangesien dit jou inligting in gevaar mag stel as dit sigbaar is vir ander mense. 
  • Jy is verantwoordelik vir die sinkronisasie tussen aanlyn en plaaslike data. Sinkronisasie tussen aanlyn en plaaslike data moet korrek opgestel word en op `ʼn gereelde basis uitgevoer word. 
  • Hou in gedagte dat die gebruik van wolkdienste terwyl jy op kampus is, nie enigiets sal kos nie, maar as jy tuis werk sal jou eie datakostes gehef word. 
  • Dit is baie belangrik dat jy jou privaat gebruikersname, wagwoorde en inligting apart hou van jou amptelike werk om te voorkom dat jou data deurmekaar raak. 
  • Digitale identifikasie is kwesbaar as jy toegang tot die wolk het vanaf enige rekenaar. Moenie rekenaars of toestelle wat jy nie vertrou nie, toelaat om jou wolkdienste te gebruik nie. 

Wat as ek OneDrive personal, Dropbox of ander wolkopsies gebruik? 

Jy kan aanhou om dit te gebruik, maar dis baie belangrik dat jy hierdie opsies slegs vir persoonlike data gebruik.

OneDrive for business en SharePoint online is beskikbaar onder die US MS lisensieooreenkoms vir stoor en deel van institusionele data. Stoor en deel van institusionele data word nie toegelaat op Dropbox, OneDrive personal of enige ander wolkstoorspasie nie. US kopiereg-ooreenkomste sluit nie die stoor en deel van dokumente wat beskerm word onder kopiereg op OneDrive for businessSharePoint online of enige ander publieke stoorspasies in nie.

Wat is die verskil tusse die verskeie stooropsies?  

 

ONEDRIVE

ONEDRIVE FOR BUSINESS

SHAREPOINT
ONLINE

DROPBOX

GOOGLE DRIVE

DOEL

Persoonlik

Besigheid

Besigheid

Persoonlik

Persoonlik

BESTUUR DEUR

Jou

Jou

Teamsite eienaar, moderator 

Jou

Jou

WATTER DATA MOET EK HIER STOOR?

Persoonlike lêers 

Werklêers
bv. Word of Excel dokumente, PDFs.

Lêers vir spanne om saam aan te werk.
Groot data lêers, ens.

Persoonlike lêers

Persoonlike lêers

HOEVEEL STOOR-
SPASIE?

5GB
(meer as die rekening voor Feb’16 geskep is)

5TB

Beperk tot jou werksbehoeftes.

Eerste 5GB gratis, betaal vir meer.

Eerste 15GB gratis, betaal vir meer.

DEEL VAN LêERS?

Ja, soortgelyk as Google Drive of DropBox.

Ja.
Jy bestuur die deelspasie en sekuriteit of lêer.
Eenvoudige weergawes.

Ja, `n area vir spanne om saam te werk; bestuur deur moderators.
Mees eenvoudige struktuur.

Ja, baie eenvoudig.

Ja, baie eenvoudig.

Moet ek nogsteeds my data rugsteun as dit in die wolk gestoor word?

Ja, dis altyd voordelig om meer as een weergawe van jou data te hê, verkieslik ook op verskillende plekke. .

https://www.youtube.com/watch?v=9tRqs368GgA

 

 

[:]

[:af]Office 365 is hier [:en]Office 365 is here

Friday, July 22nd, 2016

[:en] In 2014, due to rapidly increasing student numbers, Information Technology reassessed university’s e-mail configuration to avoid a shortage of storage space. Subsequently, student accounts were moved to Office 365, a cloud-based service which integrates with existing software used on campus.

office365

At the moment, staff e-mail accounts are hosted and maintained locally on our Exchange servers. However, as with the student accounts, staff e-mail accounts will also be migrated to Office 365 within the next few months.

Initially only the e-mail service, Outlook, will be hosted in the cloud, but later staff will also have access to their documents wherever they go via Office 365 applications, e.g. OneDrive, Word, Excel and Powerpoint.

Other than a welcome increase in e-mail storage space to 50GB, there are various other advantages:

  • less archiving due to more storage space
  • saves time and increases productivity
  • a new and improved e-mail web interface
  • better availability
  • more secure

Little or no e-mail downtime is anticipated during the migration. Accounts will be moved in groups, per department, to ensure as little disruption as possible. Communication on the matter will be facilitated through the Head of Department and secretaries.

If you have any questions, please contact the IT Service Desk at 021 808 4367 or helpinfo@sun.ac.za.

[:af]Weens groeiende studentegetalle en daarmee saam ʼn groeiende tekort aan stoorspasie, moes Informasietegnologie in 2014 die universiteit se e-pos opstelling herevalueer. Gevolglik is studenterekeninge geskuif na Office 365, ʼn wolkgebaseerde diens wat soomloos integreer met die sagteware wat reeds op kampus gebruik word.

Personeel e-posrekeninge is tot dusver plaaslik op ons Exchange-bedieners onderhou en gehuisves. Binne die volgende paar maande word personeel se e-pos, net soos studente s’n, ook na Office 365 migreer.

office365Aanvanklik sal slegs e-posfasiliteite op die wolk gehuisves word, maar in die nabye toekoms sal personeel ook vanaf enige plek toegang tot hul dokumentasie kan kry d.m.v. Office 365 toepassings soos OneDrive, Word, Excel en Powerpoint.

Buiten ʼn welkome toename in e-pos stoorspasie na 50GB, is daar verskeie ander voordele:

  • minder argivering is nodig as gevolg van groter e-pos spasie
  • tydsbesparing en verhoogde produktiwiteit
  • ʼn nuwe, beter aanlyn e-posplatform
  • meer toeganklik en beskikbaar
  • strenger sekuriteit

Dienste sal soos normaalweg voortgaan tydens die migrasieproses en min, indien enige aftyd word voorsien. Rekeninge sal in groepe en per departement geskuif word, sodat so min as moontlik ontwrigting veroorsaak word. Kommunikasie rakende die proses sal fasiliteer word m.b.v. departementshoofde en sekretaresses.

Vir enige navrae, kontak gerus die IT Dienstoonbank by 021 808 4367 of helpinfo@sun.ac.za.