{"id":14411,"date":"2020-03-25T14:45:00","date_gmt":"2020-03-25T12:45:00","guid":{"rendered":"http:\/\/blogs.sun.ac.za\/it\/?p=14411"},"modified":"2020-03-25T16:15:33","modified_gmt":"2020-03-25T14:15:33","slug":"effective-virtual-collaboration-sessions%e2%80%8b","status":"publish","type":"post","link":"https:\/\/blogs.sun.ac.za\/it\/2020\/03\/effective-virtual-collaboration-sessions%e2%80%8b\/","title":{"rendered":"[:en]Effective virtual collaboration sessions\u200b[:]"},"content":{"rendered":"<p>[:en]<\/p>\n<p data-ccp-props=\"{&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559683&quot;:0,&quot;335559685&quot;:0,&quot;335559731&quot;:0,&quot;335559737&quot;:0,&quot;335562764&quot;:2,&quot;335562765&quot;:1,&quot;335562766&quot;:4,&quot;335562767&quot;:0,&quot;335562768&quot;:4,&quot;335562769&quot;:0}\"><span data-usefontface=\"true\" data-contrast=\"none\">When establishing the expectations for remote working, ensure all team leaders and practitioners understand how to communicate and collaborate effectively when working\u00a0<\/span><span data-usefontface=\"true\" data-contrast=\"none\">remotely<\/span>\u200b<\/p>\n<p data-ccp-props=\"{&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559683&quot;:0,&quot;335559685&quot;:0,&quot;335559731&quot;:0,&quot;335559737&quot;:0,&quot;335562764&quot;:2,&quot;335562765&quot;:1,&quot;335562766&quot;:4,&quot;335562767&quot;:0,&quot;335562768&quot;:4,&quot;335562769&quot;:0}\">\u200b<b><span data-usefontface=\"true\" data-contrast=\"none\">Principles<\/span><\/b>\u200b<\/p>\n<ul style=\"font-weight: 400;\">\n<li data-charcodes=\"8226\" data-font=\"Arial,Sans-Serif\" data-buautonum=\"8\" data-margin=\"270\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-usefontface=\"true\" data-contrast=\"none\">Be on\u00a0time,\u00a0finish on time<\/span>\u200b<\/li>\n<li data-charcodes=\"8226\" data-font=\"Arial,Sans-Serif\" data-buautonum=\"8\" data-margin=\"270\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-usefontface=\"true\" data-contrast=\"none\">Ensure that all voices are heard<\/span>\u200b<\/li>\n<li data-charcodes=\"8226\" data-font=\"Arial,Sans-Serif\" data-buautonum=\"8\" data-margin=\"270\" data-aria-posinset=\"3\" data-aria-level=\"1\"><span data-usefontface=\"true\" data-contrast=\"none\">Align on purpose, have a clear agenda<\/span>\u200b<\/li>\n<li data-charcodes=\"8226\" data-font=\"Arial,Sans-Serif\" data-buautonum=\"8\" data-margin=\"270\" data-aria-posinset=\"4\" data-aria-level=\"1\"><span data-usefontface=\"true\" data-contrast=\"none\">Exaggerate your voice, pronunciation and pitch to come better across<\/span>\u200b<\/li>\n<\/ul>\n<p data-ccp-props=\"{&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559683&quot;:0,&quot;335559685&quot;:0,&quot;335559731&quot;:0,&quot;335559737&quot;:0,&quot;335562764&quot;:2,&quot;335562765&quot;:1,&quot;335562766&quot;:4,&quot;335562767&quot;:0,&quot;335562768&quot;:4,&quot;335562769&quot;:0}\"><b><span data-usefontface=\"true\" data-contrast=\"none\">Framework<\/span><\/b>\u200b\u200b<\/p>\n<ul style=\"font-weight: 400;\">\n<li data-charcodes=\"8226\" data-font=\"Arial,Sans-Serif\" data-buautonum=\"8\" data-margin=\"270\" data-aria-posinset=\"6\" data-aria-level=\"1\"><b><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">Include dial-in details on all meeting invites\u00a0<\/span><\/b><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">Including relevant MS teams, Skype or Zoom details on all invites is a small act that goes a long way, ensuring virtual workers are\u00a0<\/span><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">always included.<\/span>\u200b<\/li>\n<li data-charcodes=\"8226\" data-font=\"Arial,Sans-Serif\" data-buautonum=\"8\" data-margin=\"270\" data-aria-posinset=\"7\" data-aria-level=\"1\"><b><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">Give everyone an equal opportunity to share their voice\u00a0<\/span><\/b><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">Meeting leaders should use purposeful breaks so that everyone has an opportunity to contribute. If\u00a0you\u2019re\u00a0a\u00a0<\/span><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">participant, use the raise hand feature if you\u00a0can\u2019t\u00a0find a break in the conversation. Make use of the chat function to pose questions and add comments without disrupting the\u00a0<\/span><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">current flow of conversation.<\/span>\u200b<\/li>\n<li data-charcodes=\"8226\" data-font=\"Arial,Sans-Serif\" data-buautonum=\"8\" data-margin=\"270\" data-aria-posinset=\"8\" data-aria-level=\"1\"><b><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">Turn on your camera\u00a0<\/span><\/b><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">Turn on your video wherever possible and be camera ready. This helps all participants get the most out of virtual meetings.\u00a0<\/span>\u200b<\/li>\n<li data-charcodes=\"8226\" data-font=\"Arial,Sans-Serif\" data-buautonum=\"8\" data-margin=\"270\" data-aria-posinset=\"9\" data-aria-level=\"1\"><b><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">Take your call somewhere quiet\u00a0<\/span><\/b><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">Find a quiet space to participate. Open plan environments are saturated with background noise\u2014make sure you use a professional headset.<\/span>\u200b<\/li>\n<li data-charcodes=\"8226\" data-font=\"Arial,Sans-Serif\" data-buautonum=\"8\" data-margin=\"270\" data-aria-posinset=\"10\" data-aria-level=\"1\"><b><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">Be on the call 2-3 minutes prior, or 5 if\u00a0you are\u00a0hosting\u00a0<\/span><\/b><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">Join virtual calls 2-3 mins early to ensure an on time start. If\u00a0you are\u00a0the host aim for 10 minutes prior to ensure\u00a0<\/span><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">everything is working correctly.\u00a0<\/span>\u200b<\/li>\n<li data-charcodes=\"8226\" data-font=\"Arial,Sans-Serif\" data-buautonum=\"8\" data-margin=\"270\" data-aria-posinset=\"11\" data-aria-level=\"1\"><b><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">Time your meetings and keep them short\u00a0<\/span><\/b><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">Not all meetings need to be 45 \u201360 minutes long. Aim for short concise meetings that run efficiently\u2014stick to an agreed agenda.\u00a0<\/span>\u200b<\/li>\n<li data-charcodes=\"8226\" data-font=\"Arial,Sans-Serif\" data-buautonum=\"8\" data-margin=\"270\" data-aria-posinset=\"12\" data-aria-level=\"1\"><b><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">Use digital collaboration tools\u00a0<\/span><\/b><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">If one or more members in the meeting are attending virtually, consider using digital collaboration tools such as an in-built whiteboard.<\/span>\u200b<\/li>\n<li data-charcodes=\"8226\" data-font=\"Arial,Sans-Serif\" data-buautonum=\"8\" data-margin=\"270\" data-aria-posinset=\"13\" data-aria-level=\"1\"><b><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">Include meeting agendas\/provide everything needed\u00a0<\/span><\/b><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">In the event that screen sharing\u00a0does not\u00a0work ensure others have copies of the file prior to the call (at the very least the\u00a0<\/span><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">facilitator). Upload any presentations beforehand to avoid technical obstacles.<\/span>\u200b<\/li>\n<li data-charcodes=\"8226\" data-font=\"Arial,Sans-Serif\" data-buautonum=\"8\" data-margin=\"270\" data-aria-posinset=\"14\" data-aria-level=\"1\"><b><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">Use the mute button\u00a0<\/span><\/b><span data-scheme-color=\"@000000,1,\" data-usefontface=\"true\" data-contrast=\"none\">Use the mute button to prevent transmitting background noise when\u00a0you\u2019re\u00a0not speaking.<\/span><\/li>\n<\/ul>\n<p>[:]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>[:en] When establishing the expectations for remote working, ensure all team leaders and practitioners understand how to communicate and collaborate effectively when working\u00a0remotely\u200b \u200bPrinciples\u200b Be on\u00a0time,\u00a0finish on time\u200b Ensure that all voices are heard\u200b Align on purpose, have a clear agenda\u200b Exaggerate your voice, pronunciation and pitch to come better across\u200b Framework\u200b\u200b Include dial-in details [&hellip;]<\/p>\n","protected":false},"author":259,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[49],"tags":[],"class_list":["post-14411","post","type-post","status-publish","format-standard","hentry","category-general"],"publishpress_future_action":{"enabled":false,"date":"2026-05-09 19:03:38","action":"change-status","newStatus":"draft","terms":[],"taxonomy":"category","extraData":[]},"publishpress_future_workflow_manual_trigger":{"enabledWorkflows":[]},"_links":{"self":[{"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/posts\/14411","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/users\/259"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/comments?post=14411"}],"version-history":[{"count":2,"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/posts\/14411\/revisions"}],"predecessor-version":[{"id":14413,"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/posts\/14411\/revisions\/14413"}],"wp:attachment":[{"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/media?parent=14411"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/categories?post=14411"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/tags?post=14411"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}