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Last month some university staff’s mailboxes were flooded with an email advertising services in what we call an email storm<\/a>. Apart from being disruptive, these emails weren’t harmful, but we would like to remind you of a five important things to keep in mind before you send email to large groups:<\/p>\n1. ALWAYS use the BCC field, NOT the CC field. 2. DO NOT Reply All<\/em> when you receive an email sent to multiple people. 3. Advertising services or products on the SU network is not allowed.<\/strong> 4. If you need to send official mass communication, consult the Digital Communications Office. 5. Use SYMPA<\/strong> <\/p>\n [:af]<\/p>\n 1. Gebruik ALTYD die BCC-veld, nie die CC-veld nie. 2. Moenie Reply All<\/em> wanneer jy `n e-pos ontvang wat aan verskeie mense gestuur is nie. 3. Advertensie van dienste en produkte op die US-netwerk word nie toegelaat nie.\u00a0<\/strong> 4. Indien jy amptelike massakommunikasie moet stuur, raadpleeg eers die Digitale Kommunikasiekantoor.
\n<\/strong>If you use the BCC field instead of the CC field the Reply All<\/em> option is disabled. Therefore recipients won’t be able to Reply All<\/em> and cause a flood of inconvenient emails.<\/p>\n
\n<\/strong>If you receive an email that has been sent to a large number of people, please by default don’t Reply All<\/em>. You will only be causing an unnecessary surge of emails and annoy your colleagues. If you need to comment only email the sender or the relevant people.<\/p>\n
\nNo staff or student member is allowed to advertise any services on the SU network. This is stipulated in the Electronic Communications Policy<\/a> which staff and students agree to when reactivating their network access every year.<\/p>\n
\n<\/strong>The Digital Communications Office<\/a>, a division of Corporate Communications, are responsible for campus-wide electronic communication. They use specific platforms to distribute information and will be able to advise you on the most efficient way of sending out your email.<\/p>\n
\nIf you regularly need to send out emails, you can use the SYMPA mailing solution. More information on SYMPA.<\/a><\/p>\nVerlede maand is sommige personeel se e-posbusse oorweldig met \u0149 advertensie e-pos wat gelei het tot wat ons noem \u0149 e-pos storm. Alhoewel hierdie tipe e-posse nie skadelik is nie, is dit steurend en kan dit voorkom word. Ons herinner jou graag aan \u0149 paar belangrike punte om in gedagte te hou wanneer jy e-pos moet stuur na groot groepe mense.<\/p>\n
\n<\/strong>Wanneer jy die BCC-veld in plaas van die CC-veld gebruik is die Reply All<\/em> funksie outomaties gedeaktiveer. Ontvangers van die e-pos kan dus nie reply to all en onnodige e-posse aan kollegas stuur nie.<\/p>\n
\n<\/strong>Indien jy `n e-pos ontvang en daar is `n groot groep ontvangers in die CC-veld, moet asb. nie by verstek Reply All<\/em> druk nie. Nie alleen gaan jy `n onnodige vloed van e-posse veroorsaak nie, maar jy gaan ook op jou kollegas se senuwees werk. Indien jy moet antwoord, stuur e-pos aan die oorspronklike versender of die relevante persone.<\/p>\n
\nGeen personeel of studente word toegelaat om enige dienste of produkte op die US-netwerk te adverteer nie. Hierdie riglyn word in die Elektroniese Kommunikasiebeleid<\/a>, wat personeel en studente jaarliks aanvaar met heraktivering, gestipuleer\u00a0<\/p>\n
\n<\/strong>Die Digitale Kommunikasiekantoor<\/a>, `n onderafdeling van Korporatiewe Kommunikasie, is verantwoordelik vir kampuswye, elektroniese kommunikasie. Hulle gebruik spesifieke platforms vir die verspreiding van inligting en sal kan adviseer wat die effektiefste wyse is om jou e-pos uit te stuur.\u00a0<\/p>\n