{"id":16832,"date":"2024-04-24T05:52:32","date_gmt":"2024-04-24T03:52:32","guid":{"rendered":"https:\/\/blogs.sun.ac.za\/it\/?p=16832"},"modified":"2025-07-03T14:30:26","modified_gmt":"2025-07-03T12:30:26","slug":"navigating-microsoft-365-changes-onedrive-and-sharepoint-file-versions","status":"publish","type":"post","link":"https:\/\/blogs.sun.ac.za\/it\/2024\/04\/navigating-microsoft-365-changes-onedrive-and-sharepoint-file-versions\/","title":{"rendered":"[:en]NAVIGATING MICROSOFT 365 CHANGES: OneDrive and SharePoint file versions[:]"},"content":{"rendered":"

[:en]<\/p>\n

\"\"<\/p>\n

Exciting updates are on the horizon for Microsoft 365 users, bringing improvements to enhance your digital workspace experience. In this blog post we delve into the recent changes impacting the number of file versions that are automatically stored.<\/span><\/p>\n

File versioning in SharePoint and OneDrive keeps a detailed history of changes, including the date\/time and the user who made the change. Users with appropriate permissions can view, delete\u00a0<\/span>and<\/span>\u00a0restore specific versions if they have the correct permissions. SharePoint automatically saves versions when you click “Save” or with autosave every few minutes.\u00a0<\/span><\/p>\n

Your files are automatically saved as versions, allowing you to track changes and revert to older versions if needed.\u00a0<\/span><\/p>\n

For security reasons,\u202f<\/span>file versioning for OneDrive and SharePoint will be limited<\/span>\u202fto ten versions (to restrict access to a limited number of files). You will <\/span>be notified<\/span>\u00a0when this limit\u202f<\/span>is reached<\/span>.\u00a0<\/span><\/p>\n

How to view previous versions of a file<\/strong><\/p>\n

    \n
  1. \n

    Open the file you want to view.<\/p>\n<\/li>\n

  2. \n

    Click the title of your file and select\u00a0Version history<\/b>.\u00a0<\/p>\n<\/li>\n

  3. \n

    Select a version to open it in a separate window.<\/p>\n<\/li>\n

  4. \n

    If you want to restore a previous version you’ve opened, select\u00a0Restore<\/b>.<\/p>\n<\/li>\n<\/ol>\n

    \"\"<\/p>\n

    *Source: Microsoft Support<\/em><\/p>\n

    Refer to the infographic below for more information on navigating these changes. Stay informed and connected with Microsoft 365\u2019s evolving landscape.<\/strong><\/p>\n

    M365 Changes to look out for<\/a><\/p>\n

    [:]<\/p>\n","protected":false},"excerpt":{"rendered":"

    [:en] Exciting updates are on the horizon for Microsoft 365 users, bringing improvements to enhance your digital workspace experience. In this blog post we delve into the recent changes impacting the number of file versions that are automatically stored. File versioning in SharePoint and OneDrive keeps a detailed history of changes, including the date\/time and […]<\/p>\n","protected":false},"author":11479,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[49,3256],"tags":[],"class_list":["post-16832","post","type-post","status-publish","format-standard","hentry","category-general","category-news"],"publishpress_future_action":{"enabled":false,"date":"2026-05-09 01:39:00","action":"change-status","newStatus":"draft","terms":[],"taxonomy":"category","extraData":[]},"publishpress_future_workflow_manual_trigger":{"enabledWorkflows":[]},"_links":{"self":[{"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/posts\/16832","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/users\/11479"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/comments?post=16832"}],"version-history":[{"count":5,"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/posts\/16832\/revisions"}],"predecessor-version":[{"id":17555,"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/posts\/16832\/revisions\/17555"}],"wp:attachment":[{"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/media?parent=16832"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/categories?post=16832"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/tags?post=16832"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}