{"id":16896,"date":"2024-07-19T09:18:22","date_gmt":"2024-07-19T07:18:22","guid":{"rendered":"https:\/\/blogs.sun.ac.za\/it\/?p=16896"},"modified":"2025-06-24T11:04:31","modified_gmt":"2025-06-24T09:04:31","slug":"navigating-microsoft-365-changes","status":"publish","type":"post","link":"https:\/\/blogs.sun.ac.za\/it\/2024\/07\/navigating-microsoft-365-changes\/","title":{"rendered":"[:en]Navigating Microsoft 365 changes[:]"},"content":{"rendered":"

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Changes to Microsoft 365 storage plans from 1 August 2025<\/span><\/b>\u00a0<\/span><\/p>\n

Globally, Microsoft announced a change in their storage plans for the Enrollment for Education Solutions (ESS) upon contract renewal. This includes Stellenbosch University (SU). Similar to Google’s recent storage updates, these changes are designed to enhance security, minimise environmental impact and promote educational innovation.\u00a0<\/span><\/p>\n

These changes were initially set to take effect on 1 August 2024. However, following a successful business case presentation, SU has received an extension until 1 August 2025. This means the changes will not immediately impact you as a user, but we would like to encourage you to collaborate with IT to manage your storage efficiently in the interim. <\/span><\/p>\n

Please see the guide: Microsoft 365: Use your storage effectively<\/a> <\/span>\u00a0<\/span><\/p>\n

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OneDrive and SharePoint file versions<\/strong><\/a><\/p>\n

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File versioning in SharePoint and OneDrive keeps a detailed history of changes, including the date\/time and the user who made the change. Users with appropriate permissions can view, delete\u00a0<\/span>and<\/span> restore specific versions if they have the correct permissions. SharePoint automatically saves versions when you click “Save” or autosave every few minutes.\u00a0<\/span><\/p>\n

Your files are automatically saved as versions, allowing you to track changes and revert to older versions if needed.\u00a0<\/span><\/p>\n

For security reasons,\u202f<\/span>file versioning for OneDrive and SharePoint will be limited<\/span>\u202fto five versions (to restrict access to a limited number of files). You will\u00a0<\/span>be notified<\/span>\u00a0when this limit\u202f<\/span>is reached<\/span>.\u00a0<\/span><\/p>\n

How to view previous versions of a file<\/strong><\/p>\n

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  1. \n

    Open the file you want to view.<\/p>\n<\/li>\n

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    Click the title of your file and select\u00a0Version history<\/b>.\u00a0<\/p>\n<\/li>\n

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    Select a version to open it in a separate window.<\/p>\n<\/li>\n

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    If you want to restore a previous version you’ve opened, select\u00a0Restore<\/b>.<\/p>\n<\/li>\n<\/ol>\n

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    *Source: Microsoft Support<\/em><\/p>\n

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    MS Teams recordings<\/strong><\/a><\/p>\n

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    MS Teams recordings will now be retained for 60 days by default. After this period, recordings will automatically be deleted. We recommend that minutes be taken as soon as possible after the meeting and that recordings be deleted as soon as the minutes have been approved.<\/span><\/p>\n

    Other things to note:<\/p>\n