{"id":8328,"date":"2015-08-21T12:00:29","date_gmt":"2015-08-21T10:00:29","guid":{"rendered":"http:\/\/blogs.sun.ac.za\/it\/?p=8328"},"modified":"2015-08-21T10:18:29","modified_gmt":"2015-08-21T08:18:29","slug":"archiving-not-just-for-librarians","status":"publish","type":"post","link":"https:\/\/blogs.sun.ac.za\/it\/2015\/08\/archiving-not-just-for-librarians\/","title":{"rendered":"<!--:en-->Archiving &#8211; not just for librarians<!--:--><!--:af-->Argivering &#8211; nie net vir biblioteekarisse nie<!--:-->"},"content":{"rendered":"<p><!--:en--><\/p>\n<p>Archiving &#8211; it doesn&#8217;t exactly sound like a fun weekend activity, does it?<\/p>\n<p>But unfortunately our mailboxes can&#8217;t always deal with too many\u00a0e-mails, especially those with large attachments, we receive regularly. Unless you clean up your mailbox and delete e-mails frequently, you&#8217;ll run out of mailbox space sooner than you think. This is where archiving comes in handy.<\/p>\n<p>In this article we will show you how easy it is to create and maintain archives on your computer.<\/p>\n<ol>\n<li>HOW TO CREATE YOUR ARCHIVE FILE<\/li>\n<\/ol>\n<p><a href=\"http:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-1.png\"><img loading=\"lazy\" decoding=\"async\" class=\" size-full wp-image-8329 alignleft\" src=\"http:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-1.png\" alt=\"archiving-1\" width=\"91\" height=\"95\" \/><\/a><\/p>\n<p>Open <em>MS Outlook<\/em><\/p>\n<ul>\n<li>Select the <em>Home<\/em> tab<\/li>\n<li>Use the dropdown menu next to <em>New Items<\/em><\/li>\n<li>Click on <em>More Items<\/em><\/li>\n<li>Select <em>Outlook data file<\/em><\/li>\n<\/ul>\n<p><a href=\"http:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-2.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft  wp-image-8330\" src=\"http:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-2.png\" alt=\"archiving-2\" width=\"595\" height=\"112\" srcset=\"https:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-2.png 812w, https:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-2-300x57.png 300w\" sizes=\"auto, (max-width: 595px) 100vw, 595px\" \/><\/a><\/p>\n<p>This will create the file for your new archive.<\/p>\n<p><strong>Important:<\/strong><\/p>\n<ul>\n<li>Please name it properly as to prevent confusion when creating new archives later on.<\/li>\n<li>Please do not put a password on the archive file as this causes confusion and mail loss at the end of the day when you get a new computer or if the case may be that data recovery must be done.<\/li>\n<\/ul>\n<p>This also must be under \u201cMy Documents\\Outlook Files\u201d.<\/p>\n<p>When clicking on OK\u00a0you will return to your Outlook <em>Home<\/em> screen.<\/p>\n<p>As shown below (when the mailbox is collapsed) you will be able to see your new Outlook archive.<\/p>\n<p><a href=\"http:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-3.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft size-full wp-image-8331\" src=\"http:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-3.png\" alt=\"archiving 3\" width=\"237\" height=\"105\" \/><\/a><\/p>\n<p>2. NOW FOR THE ARCHIVING<\/p>\n<p>Click on <em>File<\/em> in the left top corner<br \/> Under <em>Info<\/em> you will find <em>Cleanup Tools<\/em><br \/> When clicking on the button you will find <em>Archive<\/em> as the third option.<\/p>\n<p><a href=\"http:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-4.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft size-full wp-image-8332\" src=\"http:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-4.png\" alt=\"archiving-4\" width=\"509\" height=\"93\" srcset=\"https:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-4.png 509w, https:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-4-300x55.png 300w\" sizes=\"auto, (max-width: 509px) 100vw, 509px\" \/><\/a><\/p>\n<p>The next window you will be presented with is seen below.<\/p>\n<p><a href=\"http:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-5.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft size-full wp-image-8333\" src=\"http:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-5.png\" alt=\"archiving 5\" width=\"394\" height=\"420\" srcset=\"https:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-5.png 394w, https:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-5-281x300.png 281w\" sizes=\"auto, (max-width: 394px) 100vw, 394px\" \/><\/a><\/p>\n<p>The most important thing you need to do now is check that the correct archive file will be used for archiving.<\/p>\n<p>To check\u00a0this you need to click on the browse button and make sure it is pointing to the correct file in \u201cMy Documents\\Outlook Files\u201d.<\/p>\n<p>Secondly:<\/p>\n<ul>\n<li>Choose a date \u2013 all e-mails before the input date will be archived to your folder. This may take a while if you have not archived before.<\/li>\n<\/ul>\n<p>Thirdly:<\/p>\n<ul>\n<li>Select your mailbox (not only parts of it, but the Collapsed view as seen in the screenshot) and then click on OK.<\/li>\n<\/ul>\n<p>You have now successfully started your first archive!\u00a0 Feel free to archive instead of delete as keeping your records is quite important.<\/p>\n<p><strong>TIPS:<\/strong><\/p>\n<ul>\n<li>VERY IMPORTANT \u2013\u00a0no password on the archive file.<\/li>\n<li>Keep archives small, for example \u2013 year by year. This is to prevent them from getting too big and slowing down your machine.<\/li>\n<li>With this way of archiving your folder structure stays the same thus making it easier to actually go back and find the files you are looking for from previous years.<\/li>\n<\/ul>\n<p>For \u00a0more information on various Outlook functions, please have a look at our <a href=\"http:\/\/www1.sun.ac.za\/itselfhelp\/outlookguides.htm\" target=\"_blank\">self help site.<\/a><\/p>\n<p><!--:--><!--:af--><\/p>\n<p>Argivering. Dit klink nie besonder prettig nie, n\u00e9?<\/p>\n<p>Ongelukkig kan ons elektroniese posbusse nie altyd byhou by die massa e-posse waarmee hulle daagliks gebombardeer word nie &#8211; veral daai groot video le\u00ears en prentjies &#8230;\u00a0<\/p>\n<p>As jy nie gereeld huis skoonmaak en onnodige of groot e-posse uitvee nie, gaan jy kort voor lank sonder enige spasie sit. Dis op hierdie punt wat argivering sy staal wys.<\/p>\n<p>In hierdie kort artikeltjie sal ons vir jou wys hoe maklik dit is om argiewe op jou rekenaar te skep en onderhou.<\/p>\n<ol>\n<li>HOE OM JOU EIE ARGIEF-LE\u00eaR TE SKEP<\/li>\n<\/ol>\n<p><a href=\"http:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-1.png\"><img loading=\"lazy\" decoding=\"async\" class=\" size-full wp-image-8329 alignleft\" src=\"http:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-1.png\" alt=\"archiving-1\" width=\"91\" height=\"95\" \/><\/a><\/p>\n<p>Maak\u00a0<em>MS Outlook <\/em>oop<\/p>\n<ul>\n<li>Kies die\u00a0<em>Home<\/em>\u00a0oortjie<\/li>\n<li>Gebruik die afrol-spyskaart langs <em>New Items<\/em><\/li>\n<li>Kliek op\u00a0<em>More Items<\/em><\/li>\n<li>Kies\u00a0<em>Outlook data file<\/em><\/li>\n<\/ul>\n<p><a href=\"http:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-2.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft  wp-image-8330\" src=\"http:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-2.png\" alt=\"archiving-2\" width=\"595\" height=\"112\" srcset=\"https:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-2.png 812w, https:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-2-300x57.png 300w\" sizes=\"auto, (max-width: 595px) 100vw, 595px\" \/><\/a><\/p>\n<p>Hierdie aksies sal `n le\u00ear vir jou nuwe argief skep.<\/p>\n<p><strong>Belangrik:<\/strong><\/p>\n<ul>\n<li>Kies die regte benaming sodat daar nie verwarring is wanneer jy later nuwe argiewe skep nie.\u00a0<\/li>\n<li>Moenie `n wagwoord op die argief plaas nie. Dit veroorsaak onnodige verwarring en verlies van e-pos wanneer jy `n nuwe rekenaar kry of data herwin moet word.\u00a0<\/li>\n<\/ul>\n<p>Dit moet ook onder \u00a0\u201cMy Documents\\Outlook Files\u201d gestoor word.<\/p>\n<p>Wanneer jy op OK kliek, sal jy teruggeneem word na die Outlook\u00a0<em>Home\u00a0<\/em>skerm.<\/p>\n<p>Soos hier onder aangedui (wanneer die posbus oopgevou is), sal jy jou nuwe Outlook-argief sien.<\/p>\n<p><a href=\"http:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-3.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft size-full wp-image-8331\" src=\"http:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-3.png\" alt=\"archiving 3\" width=\"237\" height=\"105\" \/><\/a><\/p>\n<p>2. NOU VIR DIE ARGIVERING<\/p>\n<p>Kliek op <em>File<\/em> in die linkerkantse, boonste hoek.\u00a0<br \/>Onder\u00a0<em>Info<\/em>\u00a0sal jy <em>Cleanup Tools <\/em>sien.<br \/> Wanneer jy op die opsie kliek, sal jy <em>Archive<\/em> as die derde opsie sien.<\/p>\n<p><a href=\"http:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-4.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft size-full wp-image-8332\" src=\"http:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-4.png\" alt=\"archiving-4\" width=\"509\" height=\"93\" srcset=\"https:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-4.png 509w, https:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-4-300x55.png 300w\" sizes=\"auto, (max-width: 509px) 100vw, 509px\" \/><\/a><\/p>\n<p>Die volgende sigbare een lyk soos die een hier onder.\u00a0<\/p>\n<p><a href=\"http:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-5.png\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft size-full wp-image-8333\" src=\"http:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-5.png\" alt=\"archiving 5\" width=\"394\" height=\"420\" srcset=\"https:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-5.png 394w, https:\/\/blogs.sun.ac.za\/it\/files\/2015\/08\/archiving-5-281x300.png 281w\" sizes=\"auto, (max-width: 394px) 100vw, 394px\" \/><\/a><\/p>\n<p>Die belangrikste ding wat jy moet onthou is dat jy nagaan dat die regte argief-le\u00ear gekies word vir argivering.<\/p>\n<p>Om dit na te gaan, kliek op die <em>browse<\/em>-knoppie en maak seker dit wys na die korrekte le\u00ear in\u00a0\u201cMy Documents\\Outlook Files\u201d<\/p>\n<p>Tweedens:<\/p>\n<ul>\n<li>Kies `n datum &#8211; alle e-posse voor die ingevoerde datum sal geargiveer word na jou le\u00ear. Dit mag `n tydjie neem as jy nog nooit voorheen geargiveer het nie.\u00a0<\/li>\n<\/ul>\n<p>Thirdly:<\/p>\n<ul>\n<li>Kies jou posbus (nie net dele daarvan nie, maar gebruik die oopgevoude sig soos in die voorbeeld) en kliek op\u00a0OK.<\/li>\n<\/ul>\n<p>Jy het nou jou eerste suksesvolle argief geskep. \u00a0Argiveer gerus jou e-posse eerder as om dit uit te vee &#8211; dis soms belangrik om rekords te behou.\u00a0<\/p>\n<p><strong>WENKE:<\/strong><\/p>\n<ul>\n<li>BAIE BELANGRIK \u2013 geen wagwoord op jou argief-le\u00ear nie.<\/li>\n<li>Hou argiewe klein &#8211; byvoorbeeld jaar-vir-jaar. Dit voorkom dat argiewe te groot raak en jou rekenaar stadig maak.\u00a0\u00a0<\/li>\n<li>Deur op bogenoemde wyse te argiveer bly jou le\u00earstruktuur altyd dieselfde en is dit makliker om heen en weer te soek na e-posse van vorige jare.\u00a0<\/li>\n<\/ul>\n<p>Vir meer informasie op ander Outlook-funksies, gaan kyk gerus op ons <a href=\"http:\/\/www1.sun.ac.za\/itselfhelp\/outlookguides.htm\" target=\"_blank\">selfhelp webwerf.<\/a><\/p>\n<\/p>\n<p><!--:--><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Archiving &#8211; it doesn&#8217;t exactly sound like a fun weekend activity, does it? But unfortunately our mailboxes can&#8217;t always deal with too many\u00a0e-mails, especially those with large attachments, we receive regularly. Unless you clean up your mailbox and delete e-mails frequently, you&#8217;ll run out of mailbox space sooner than you think. This is where archiving [&hellip;]<\/p>\n","protected":false},"author":259,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[20382,49,44],"tags":[],"class_list":["post-8328","post","type-post","status-publish","format-standard","hentry","category-email","category-general","category-training"],"publishpress_future_action":{"enabled":false,"date":"2026-07-28 02:07:08","action":"change-status","newStatus":"draft","terms":[],"taxonomy":"category","extraData":[]},"publishpress_future_workflow_manual_trigger":{"enabledWorkflows":[]},"_links":{"self":[{"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/posts\/8328","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/users\/259"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/comments?post=8328"}],"version-history":[{"count":16,"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/posts\/8328\/revisions"}],"predecessor-version":[{"id":8376,"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/posts\/8328\/revisions\/8376"}],"wp:attachment":[{"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/media?parent=8328"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/categories?post=8328"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.sun.ac.za\/it\/wp-json\/wp\/v2\/tags?post=8328"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}