Library Senior Director at World Science Forum

This article was originally published as SU represented at World Science Forum and is authored by Corporate Communication and Marketing Division, SU. It was published on 5 December 2022.

​Stellenbosch University’s (SU) Senior Director of Library and Information Services, Ellen R. Tise, will participate in the World Science Forum (WSF) to be hosted by the Department of Science and Innovation in Cape Town from 6 to 9 December. This is the first time this event is taking place in Africa.

Tise received an invitation from Minister of Higher Education, Science and Innovation Dr Blade Nzimande, co-chair of the WSF 2022 steering committee.

The WSF takes place every two years and attracts scientists from all over the world. Established by the Hungarian Academy of Sciences, in collaboration with the United Nations’ Educational, Scientific and Cultural Organisation (UNESCO), the gathering deliberates on the social and economic relevance, influence and responsibilities of science.

South Africa is hoping to achieve three key goals by hosting the WSF: to promote global debate that inspires action; to provide support for African leadership in global science policy discussions; and to promote South Africa as a strategic partner for global science collaboration in response to societal challenges.

The event will bring together scientists, government officials, industry leaders, media representatives, students from across the world as well as representatives from broader civil society. More than 1 000 people are expected to attend.

Under the theme “Science for Social Justice”, participants will notably consider how the production and application of new knowledge could and should challenge inequality, injustice, environmental destruction, and marginalisation. Debates will not only consider the role of science in advancing social justice, but also how the values of social justice, such as greater transparency and inclusivity, should transform the nature of the scientific enterprise itself, to make it more responsive to the needs of society.

Tise, who will participate in the thematic session entitled “The paths to Fully Open Access Science Across the Global South” on 7 December, regards it as a great honour for herself, SU and the library and information profession.

“As libraries our role is to contribute to the right to information and education, serve communities on the margins and provide safe spaces for the vulnerable. Our services extend to all, irrespective of religion, ability, disability, race, social standing and class. We regard ourselves as active participants in the social justice arena. This role of libraries in social justice has been given more prominence by our Open Access initiatives,” said Tise.

She continued: “This particular panel will showcase the expertise that exists in South Africa, at SU and in the continent. In a sense it also means one is being recognised for your expertise.”

The panel will discuss the obstacles and challenges that the international community, researchers and libraries face to transition to an open science environment. It will also try to chart pathways that will make this transition a seamless one.

By making research from academic and research institutes freely available, open science has great potential to, among other things, facilitate collaborations and partnerships to address societal problems. Currently, most of the research that has been published is commercialised, giving rise to unequal access to information between the rich and the poor, especially between the Global North and the Global South.

“My contribution (in the discussion) will be to raise awareness about the unique challenges faced by Global South researchers and librarians alike in realising the transition to open science.”

“Our resolve is guided by the belief that open access publishing will advance the protection of equal access to civil liberties, rights, and opportunities. We hope to play a part in deconstructing those structures that perpetuate inequality, exclusion, and marginalisation that we face in the Global South.”

Tise is a past president of the International Federation of Library Associations and Institutions (IFLA) (2009-2011) and of the Library and Information Association of South Africa (LIASA) (1998-2002). She is the current Chair of the IFLA Advisory Committee on Freedom of Access to Information and Freedom of Expression, and Chairperson of the South African National Library and Information Consortium Board of Directors. She served on other major library and information bodies, including the Bill & Melinda Gates Foundation Access to Learning Award Advisory Committee in 2007. Tise was appointed to the UNESCO International Advisory Committee of the Memory of the World for a four-year period from 2011-2015 and served as Chair of the Board of the National Library of South Africa from 2012-2015.

 

Photograph of Ms Tise: Library and Information Service, SU

Extract of programme: World Science Forum 2022 website

Update on open access publishing options at SU

This is a reminder of the various discounted and free-of-charge options for open access publishing available to SU researchers.

In the past two years, the Library and Information Service has signed agreements with some publishers which offer discount for publishing with open access (OA), and in some cases to publish OA without paying article processing charges (APCs). However, it has come to our attention that there are researchers that remain unaware of these benefits. We would like to encourage researchers to use these options and to encourage their colleagues on campus to use them.

These are the publishers with whom we have signed free-of-charge OA agreements:

  1. Association for Computing Machinery (ACM)

The agreement allows corresponding authors from SU to publish an unlimited number of articles OA in ACM journals free of charge.

  1. Cambridge University Press

The agreement allows corresponding authors from SU to publish research articles in CUP journals free of charge.

  1. Emerald

The agreement permits corresponding authors from SU to publish a capped number of articles as OA free of charge in the Emerald gold and hybrid journals to which we subscribe.

  1. IMechE

The agreement permits corresponding authors from SU to publish an uncapped number of articles as OA in IMechE journals free of charge.

  1. SAGE

The agreement allows corresponding authors from SU to publish an uncapped number of articles as OA in  SAGE hybrid titles (SAGE Choice) free of charge. Corresponding SU authors will also receive a discount of 20% when publishing in  SAGE’s gold OA portfolio of titles.

  1. Sponsoring Consortium for OA Publishing in Particle Physics (SCOAP³)

The partnership allows corresponding authors from SU to publish OA in journals in the SCOAP³ repository free of charge. The focus is on particle physics.

  1. Wiley

The agreement allows corresponding authors from SU to publish free of charge in Wiley’s hybrid OA journals.

 

These are the publishers with whom we have signed discounted OA agreements:

  1. MDPI

Corresponding SU authors will receive a 10% discount on the APC for any paper accepted for publication by MDPI.

  1. Royal Society of Chemistry

Corresponding authors from SU will receive a 15% discount on APCs when publishing OA with RSC. The first four articles submitted to RSC by SU authors per year will be published free of charge.

  1. Springer Nature

Submissions under the University’s affiliation will afford researchers 15% discount on the APCs for BMC, Springer Open and Palgrave Macmillan Open titles.

For more information about the publishers and to view titles eligible for OA publishing, please visit https://libguides.sun.ac.za/OApublishing. Please also feel free to contact your faculty librarian or Caretha Nel at caretha@sun.ac.za or 021 808 4433.

1 December 2022

Justice Edwin Cameron Collection

The Library and Information Service received the Justice Edwin Cameron Collection in 2021. The collection is housed as part of the Special Collections of the Library and is now ready to be used by researchers.

Justice Cameron was installed as Chancellor of Stellenbosch University in 2020. Edwin Cameron SCOB, born 15 February 1953 in Pretoria, is a retired judge who served as a Justice of the Constitutional Court of South Africa. He is well known for his HIV/AIDS and gay-rights activism. President Ramaphosa appointed him as Inspecting Judge of Correctional Services from 1 January 2020.

Cameron’s early career combined academia and legal practice. Cameron practised at the Johannesburg Bar from 1983 to 1994. From 1986 he was a human rights lawyer at Wits’s Centre for Applied Legal Studies, where in 1989 he was awarded a personal professorship in law. His practice included labour and employment law; defence of African National Congress fighters charged with treason; conscientious and religious objection; land tenure and forced removals; and gay and lesbian equality.

Justice Cameron is an alumnus of Stellenbosch University. In his installation speech he spoke about the “joy of being associated with the University that is so clearly on the way up – up in intellectual output, up in teaching skills, up in research and scholarly publications, up in international renown, up even (though this counts the least) in international ranking. Joy particularly in being able to preside over quite a number of graduation ceremonies over the last two and a half years. It has been an honour to confer degrees and witness elated students graduating, some the first in their families to attend a tertiary institution” (Cameron, 2022).

The Cameron collection takes pride of place next to other collections of SU Chancellors such as Frederik van Zyl Slabbert. The collection has been sorted and indexed and an inventory for the collection is available here. The collection contains publications and lectures by Cameron as well as material on his voluntary community service. Importantly, it also contains material on his career and his years as Justice of the Constitutional Court of South Africa. We invite students, researchers and members of the public to peruse this unique collection, which will be formally launched on 6 December this year.

For enquiries on the collection, please contact Ms Marieta Buys, Head: Special Collections (hmbuys@sun.ac.za).

Bibliography:

Cameron, E. 2022. Stellenbosch University deserves to be free from hate and degradation. News24. [Online]. Available from https://www.news24.com/news24/opinions/columnists/guestcolumn/edwin-cameron-our-dignity-demands-we-have-capable-institutions-and-a-capable-government-20220518.

SU contributes to State of Open Data Report 2022

The Stellenbosch University (SU) Library and Information Service is an advocate of open data as demonstrated by the fact that it hosts SUNScholarData, the University’s open data repository. Open data is the act of making data openly accessible and shareable by everyone. Its advantages include ensuring transparent and efficient research and decision-making.

Every year, Figshare runs a survey on the state of open data in the researcher community and publishes a report, alongside the results of the survey.

The Library was invited to contribute a piece in this year’s Figshare report, The State of Open Data Report 2022. Samuel Simango, Manager of Research Data Services in the Library and Information Service wrote an article Preparing for South Africa’s proposed open data strategy: lessons from Stellenbosch University. In his article, Samuel discusses how SU ensures it is compliant with the core aspects of the national South African open data strategy that were postulated in the Proposed National Data and Cloud Policy. Samuel’s contribution can be read here.

Japanese exhibition

The Library and Information Service hosted a Japanese exhibition in the Stellenbosch University Library. The exhibition, which ran from 8-20 August 2022, formed part of the launch of the Stellenbosch University Japan Centre (SUJC).

The SUJC has been established to enhance Japan-South Africa relations through i) promoting Japanese Studies at SU, ii) encouraging research and teaching collaboration in all fields of study, iii) hosting educational, cultural and in-person events for the broader community, and iv) engaging with external (e.g. Japanese business sector in SA) and continental stakeholders.

The Japanese exhibition included books on the art, economy, history, politics and social aspects of Japan. Some artefacts were also on display.

 

 

 

 

 

Publication of Research Data Management Library Guide

Have you been struggling with certain aspects relating to the management of your research data? Do you need more information about research data management at Stellenbosch University so that you can manage your research data more effectively or so that you can provide better support to the University’s students and researchers? Well, if that is the case you need to look no further than the Research Data Management Library Guide. This is an online information resource that has just been published by the Library and Information Service. The Research Data Management Library Guide provides a wealth of information about several issues relating to the management of research data. The libguide covers the following topics:

  1. Data management planning
  2. Data collection/generation
  3. Data processing
  4. Data analysis
  5. Data publication
  6. The Research Data Management Adventure Game
  7. Research Data Management governance at Stellenbosch University
  8. Research data services provided by the Library and Information Service

If you are interested in either improving your research data management skills or providing better research data-related support, please click here to access the Research Data Management Library Guide.

Changes at Library following repeal of Covid-19 regulations

Following the repeal of the remaining national Covid-19 regulations on 22 June 2022 and a statement issued by the Deputy Vice-Chancellor: Social Impact, Transformation and Personnel on 24 June, the Library (SU Library and branches) has decided to implement the following changes:

Number of clients and booking system

From 27 June 2022, the Library no longer has a limit on the number of clients and the buildings can be filled to capacity. The booking system in most of the Library venues will no longer apply, except at the Makerspace, Auditorium and some group study seminar rooms in the SU Library.

Sanitisation stations and social distancing

The Library will retain the sanitisation stations inside its buildings and where possible, clients are urged to continue maintaining social distancing.

SU access cards

Staff and students are reminded to always be in possession of their SU staff/student cards to access the Library buildings. No access will be granted without these cards.

Visitors

The Library is in the process of implementing a new access system for visitors (such as alumni, prospective postgraduates and school learners). Until the new system is in place visitors do not have walk-in access to the libraries. Visitors, may however, contact SU Library Special Collections, SU Library Client Service, Music Library, Theology Library, Engineering and Forestry Library, Medicine and Health Sciences Library or Bellville Park Campus Library to make an appointment to visit the library in person.

Visitors who qualify for lending privileges may use the Request a Book for Pickup service.

All visiting researchers and academics must make prior arrangements through their faculties and departments to gain access to the Library.

Complaints about noise levels

Following complaints about high levels of noise in the Library, staff and students are reminded to adhere to the Library rules. The Library has designated quiet spaces where talking is not allowed. This rule will be strictly applied in the second semester.

For further details contact Ms Delene Pretorius

You Spoke! – We’re Acting! Library Survey 2021

Were you one of our 1 147 clients who “spoke” and completed the Library’s survey last year? Your responses have enabled the Library to identify where we need to improve, as well as where we are doing well. How is the Library responding? Below, we present what “You said” and how “we’re acting”.

1. IT
You said… We’re Acting…
Provide easy-to-use access tools that allow me to find things on my own ·         The Library is developing video tutorials and more courses on SUNLearn

 

Make it easy to locate information on the Library website ·         The Library has made interim changes on the website

·         We are also looking at redesigning a client-focused website with better navigation

Make it easy to access information to use by myself ·         With us creating video tutorials and improving the Library website, it will be easy to access information independently
Make it easy to use my devices (laptops, smartphones and tablets) to access Library e-resources and services off-campus.

 

·         The Library is developing videos to guide you on how to access resources from your devices

·         The Library added content on how to use devices to access e-resources to the Off-campus access to Library E-resources webinar (#SmartStudent workshop) and to training sessions for undergraduates and postgraduates

·         We are willing to hear any further challenges and we will address them

2. Collections & information resources
You said… We’re Acting…
Improve print &/or e-journal collections that I require for my work

 

 

·         We will continue to actively negotiate and lobby for additional funding to improve print &/or e-journal collections that are required for the learning, teaching and research needs of academics and students.

·         In addition, the Library will continue to involve you (clients) in spending our library acquisitions budget and will communicate information to faculties annually. Faculties are also given an opportunity to review their journal titles.

 

3. Research support
You said… We’re Acting…
Improve research support (such as helping me manage my references, research data, guiding me in terms of open access publishing and helping me track my research impact)

 

·         The Library is making a big effort to reach researchers and postgraduate students and recommends attendance of our #SmartResearcher workshops and the annual Library Research Week.

·         We are increasing our marketing efforts through the Library Research News blog, library guides, social media and targeted e-mails. We will continue to investigate new platforms to market our services to you as our client.

Completion of SU Library Refurbishment Project

We are pleased to inform all stakeholders of the completion of the SU Library Refurbishment Project. Construction work began in February 2021 and was completed at the beginning of May 2022. The handover of all the spaces to the Library was officially done on 13 May 2022. Save for some snagging, the project is now complete.

The project ran in three overlapping phases:

Phase 1 of the project consisted of renovations of the client service desk, short loans and related staff work areas and staff toilets as well as the refurbishment of lower-level toilets.

Phase 2 of the project entailed work in the central section of the upper level that involved the installation of new students’ study and work areas, and the completion of new flooring.

Phase 3 comprised the renovation of the entrance foyer, access control and new security area and the installation of the adjacent reading area as well as new work desks for students along the double volume space.

We would like to thank all clients for demonstrating high levels of tolerance, understanding and patience during these refurbishments. Disruptive as they were, these renovations have ensured that clients have access to comfortable and effective spaces that befit a world class Library in a world class research-intensive University.

For further details contact Delene Pretorius

See the Picture gallery of the completed spaces.

Institutional Open Access Agreements and Support

The Library and Information Service is pleased to announce that three new Read & Publish agreements have been signed with peer-reviewed publishers that will enhance the publishing of articles in open access (OA) publications. These agreements have been negotiated by the South African National Library and Information Consortium (SANLiC), of which Stellenbosch University (SU) is a member. This is in addition to the OA agreements signed in 2021 with Cambridge University Press (CUP), the Association for Computing Machinery (ACM) and the Royal Society of Chemistry (RSC).

SANLiC is a non-profit consortium of academic libraries aimed at negotiating the procurement of and securing access to information resources on behalf of its members, the aim being to deliver a cost-effective result benefiting all members on a national level.

Emerald journals

The Emerald/SANLiC agreement for 2022-2024 is a Read & Publish OA agreement that provides read access to our Emerald subscriptions, as well as permitting corresponding authors from SU to publish a capped number of articles as OA without paying APCs in Emerald gold and subscribed hybrid journals.

The caps on the number of articles for all participating SANLIC members are:

  • 2022 = 111
  • 2023 = 134
  • 2024 = 158

This works on a first-come-first-served basis. Emerald will track the number of articles published and keep the SANLiC office informed.

SAGE journals

The SAGE/SANLiC agreement for 2022-2024 is a Read & Publish OA agreement that provides access to the SAGE Premier journals collection of more than 1 100 titles, and will also permit corresponding authors from SU to publish an uncapped number of articles as OA in the hybrid journals listed in the SAGE/SANLiC agreement, without paying author processing charges (APCs).

Corresponding authors from SU will also receive a discount of 20% on Pure Gold Open Access Journals. There are a small number of exclusions where SAGE is contractually prevented from offering this discount. A list of excluded journals is available from the publisher.

Institution of Mechanical Engineers (IMechE) journals on the SAGE platform

The SAGE/SANLiC agreement for 2022-2024 is a Read & Publish OA agreement that includes access to the IMechE journals. The agreement will also permit corresponding authors from SU to publish an uncapped number of articles as OA in the IMechE journals.

This collection includes the 16-part Proceedings of the Institution of Mechanical Engineers as well as two other key peer-reviewed engineering journals. Complimentary access to files going back to 1997 is included, with conditions.

Wiley journals

The Wiley/SANLiC agreement for 2022-2025 is a Read & Publish OA agreement that will be phased in over this period. It will provide SU clients reading access to more than 1 400 Wiley journals. In 2022 SU authors may publish free of charge in Wiley’s hybrid OA journals only. However, there is a cap on the number of articles that can be published without paying APCs, for all participating SANLiC members on a first-come-first served basis. 2023-2025 will see the inclusion of Wiley Gold OA journals and Hindawi journals. Read the full press release here.

How do these agreements influence SU researchers’ workflow?

Researchers submit their articles to a publisher as usual. The publisher will automatically give you the applicable OA benefit once the article is accepted for publication.

Enquiries about these agreements: Ms Caretha Nel. Tel 021 808 4433, or email caretha@sun.ac.za

More information regarding  SU OA initiatives is available on our website.

8 April 2022