%PDF-1.3 1 0 obj << /Type /Catalog /Outlines 2 0 R /Pages 3 0 R >> endobj 2 0 obj << /Type /Outlines /Count 0 >> endobj 3 0 obj << /Type /Pages /Kids [6 0 R ] /Count 1 /Resources << /ProcSet 4 0 R /Font << /F1 8 0 R /F2 9 0 R /F3 10 0 R /F4 11 0 R >> >> /MediaBox [0.000 0.000 612.000 792.000] >> endobj 4 0 obj [/PDF /Text ] endobj 5 0 obj << /Creator (DOMPDF) /CreationDate (D:20250713074907+00'00') /ModDate (D:20250713074907+00'00') /Title (Report 07-2025) >> endobj 6 0 obj << /Type /Page /Parent 3 0 R /Annots [ 12 0 R 14 0 R 16 0 R 18 0 R 20 0 R ] /Contents 7 0 R >> endobj 7 0 obj << /Length 5964 >> stream 0.702 0.800 0.816 rg 34.016 34.016 543.969 723.969 re f 1.000 1.000 1.000 rg 45.266 156.807 521.469 589.927 re f 0.773 0.773 0.773 RG 0.75 w 0 J [ ] 0 d 45.641 157.182 520.719 589.177 re S 0.773 0.773 0.773 rg 61.016 172.557 m 550.984 172.557 l 550.984 173.307 l 61.016 173.307 l f 0.200 0.200 0.200 rg BT 61.016 693.716 Td /F1 14.4 Tf [(STRUGGLE TO MANAGE POSTGRADS?)] TJ ET 0.400 0.400 0.400 rg BT 61.016 664.909 Td /F2 9.0 Tf [(Posted on )] TJ ET BT 104.045 664.909 Td /F3 9.0 Tf [(June 06,2014)] TJ ET BT 160.079 664.909 Td /F2 9.0 Tf [( by )] TJ ET BT 174.587 664.909 Td /F3 9.0 Tf [(IT Communications)] TJ ET 0.153 0.153 0.153 rg BT 61.016 637.420 Td /F4 9.0 Tf [(Two weeks ago we introduced you to )] TJ ET 0.373 0.169 0.255 rg BT 211.586 637.420 Td /F4 9.0 Tf [(NAO)] TJ ET 0.373 0.169 0.255 RG 0.18 w 0 J [ ] 0 d 211.586 636.269 m 231.089 636.269 l S 0.153 0.153 0.153 rg BT 231.089 637.420 Td /F4 9.0 Tf [( \(Postgraduate Academic Support\), a web based system to help you manage )] TJ ET BT 61.016 626.431 Td /F4 9.0 Tf [(postgraduate student information without too much effort.)] TJ ET BT 61.016 606.442 Td /F4 9.0 Tf [(The following questions are most often asked by staff members who are already putting NAO to good use:)] TJ ET BT 78.360 586.469 Td /F4 9.0 Tf [(1.)] TJ ET BT 91.016 586.453 Td /F4 9.0 Tf [(Why is NAO not available via my.sun.ac.za?  I am forever losing the link sent to me!)] TJ ET BT 78.360 575.480 Td /F4 9.0 Tf [(2.)] TJ ET BT 91.016 575.464 Td /F4 9.0 Tf [(Could someone please wave a magic wand and get rid of all the forms we have to complete and replace them with )] TJ ET BT 91.016 564.475 Td /F4 9.0 Tf [(pre-populated ones?)] TJ ET BT 78.360 553.502 Td /F4 9.0 Tf [(3.)] TJ ET BT 91.016 551.288 Td /F4 9.0 Tf [(Could we please be notified when new functionalities are implemented in the NAO system?)] TJ ET BT 453.671 551.288 Td /F4 9.0 Tf [( )] TJ ET BT 61.016 530.749 Td /F4 9.0 Tf [(The good news is that both questions 1 and 2 will receive attention next semester and we have a solution to the problem )] TJ ET BT 61.016 519.760 Td /F4 9.0 Tf [(in question 3 already.  )] TJ ET 0.373 0.169 0.255 rg BT 151.565 519.760 Td /F4 9.0 Tf [(Bits & Bytes)] TJ ET 0.18 w 0 J [ ] 0 d 151.565 518.609 m 200.084 518.609 l S 0.153 0.153 0.153 rg BT 200.084 519.760 Td /F4 9.0 Tf [( and the  )] TJ ET 0.373 0.169 0.255 rg BT 237.614 519.760 Td /F4 9.0 Tf [(blog)] TJ ET 0.18 w 0 J [ ] 0 d 237.614 518.609 m 254.624 518.609 l S 0.153 0.153 0.153 rg BT 254.624 519.760 Td /F4 9.0 Tf [( will be used to make information about NAO available to staff members.)] TJ ET BT 61.016 499.771 Td /F4 9.0 Tf [(As far as question 1 is concerned, a workflow process is envisaged for staff members to receive permission from their line )] TJ ET BT 61.016 488.782 Td /F4 9.0 Tf [(managers to use NAO.  The reason behind the strict access is that sensitive information, necessary for the management )] TJ ET BT 61.016 477.793 Td /F4 9.0 Tf [(of postgraduate students, is available via the system and your line manager knows whether you should have access or )] TJ ET BT 61.016 466.804 Td /F4 9.0 Tf [(not. )] TJ ET BT 61.016 446.815 Td /F4 9.0 Tf [(The SU auditors would need to be in the know about the outcome of the authorisation process to decide whether )] TJ ET BT 61.016 435.826 Td /F4 9.0 Tf [(legislation regarding the privacy of individuals’ personal information, is complied with. They also need to know who has )] TJ ET BT 61.016 424.837 Td /F4 9.0 Tf [(access and who gave permission. )] TJ ET BT 61.016 404.848 Td /F4 9.0 Tf [(As soon as the authorisation process becomes available, staff members would be able to apply for access to NAO via )] TJ ET BT 61.016 393.859 Td /F4 9.0 Tf [(my.sun.ac.za and be assigned a specific Role within the system on the basis of answers given to questions and agreed on )] TJ ET BT 61.016 382.870 Td /F4 9.0 Tf [(by the line manager. )] TJ ET BT 61.016 362.881 Td /F4 9.0 Tf [(Question 2 has been under discussion for a long time.  At the moment, much thought is given to generic forms generated )] TJ ET BT 61.016 351.892 Td /F4 9.0 Tf [(and pre-populated by NAO for various purposes e.g. nomination of M and PhD candidates, nomination of Study )] TJ ET BT 61.016 340.903 Td /F4 9.0 Tf [(Leaders/Supervisors and numerous other examples, which could be used by all Faculties and Departments. )] TJ ET BT 61.016 320.914 Td /F4 9.0 Tf [(The information collected by the forms of different Faculties correspond 95% and the idea is to add the other 5% as )] TJ ET BT 61.016 309.925 Td /F4 9.0 Tf [(optional extras for staff members to fill in if their areas require the information. )] TJ ET BT 61.016 289.936 Td /F4 9.0 Tf [(Maybe the best way to get people interested in generic forms, is to gradually add prototypes to NAO and wait for users of )] TJ ET BT 61.016 278.947 Td /F4 9.0 Tf [(the system to respond.  It is virtually impossible to involve  everybody personally and it is easier to comment on something )] TJ ET BT 61.016 267.958 Td /F4 9.0 Tf [(more tangible than an idea. )] TJ ET BT 61.016 247.969 Td /F4 9.0 Tf [( We'd like to invite you to leave us comments, ideas and suggestions on this on this blog post or contact )] TJ ET 0.373 0.169 0.255 rg BT 476.438 247.969 Td /F4 9.0 Tf [(Rita de Jager)] TJ ET 0.18 w 0 J [ ] 0 d 476.438 246.818 m 529.961 246.818 l S 0.153 0.153 0.153 rg BT 529.961 247.969 Td /F4 9.0 Tf [(. )] TJ ET BT 154.309 227.980 Td /F4 9.0 Tf [([ARTICLE BY:  )] TJ ET 0.373 0.169 0.255 rg BT 216.832 227.980 Td /F4 9.0 Tf [(Rita de Jager)] TJ ET 0.18 w 0 J [ ] 0 d 216.832 226.829 m 270.355 226.829 l S 0.153 0.153 0.153 rg BT 270.355 227.980 Td /F4 9.0 Tf [( \(Head: Postgraduate Academic Support, Information Technology, SU])] TJ ET BT 61.016 205.794 Td /F4 9.0 Tf [( )] TJ ET 0.400 0.400 0.400 rg BT 61.016 186.755 Td /F2 9.0 Tf [(Posted in:General,Research,Students | Tagged:NAO | With 0 comments)] TJ ET endstream endobj 8 0 obj << /Type /Font /Subtype /Type1 /Name /F1 /BaseFont /Helvetica-Bold /Encoding /WinAnsiEncoding >> endobj 9 0 obj << /Type /Font /Subtype /Type1 /Name /F2 /BaseFont /Helvetica-Oblique /Encoding /WinAnsiEncoding >> endobj 10 0 obj << /Type /Font /Subtype /Type1 /Name /F3 /BaseFont /Helvetica-BoldOblique /Encoding /WinAnsiEncoding >> endobj 11 0 obj << /Type /Font /Subtype /Type1 /Name /F4 /BaseFont /Helvetica /Encoding /WinAnsiEncoding >> endobj 12 0 obj << /Type /Annot /Subtype /Link /A 13 0 R /Border [0 0 0] /H /I /Rect [ 211.5857 636.5872 231.0887 645.7447 ] >> endobj 13 0 obj << /Type /Action /S /URI /URI (http://blogs.sun.ac.za/it/af/2014/05/23/let-nao-manage-your-postgraduate-students-information-for-you/) >> endobj 14 0 obj << /Type /Annot /Subtype /Link /A 15 0 R /Border [0 0 0] /H /I /Rect [ 151.5647 518.9279 200.0837 528.0854 ] >> endobj 15 0 obj << /Type /Action /S /URI /URI (http://www.sun.ac.za/bb) >> endobj 16 0 obj << /Type /Annot /Subtype /Link /A 17 0 R /Border [0 0 0] /H /I /Rect [ 237.6137 518.9279 254.6237 528.0854 ] >> endobj 17 0 obj << /Type /Action /S /URI /URI (http://www.sun.ac.za/infoteg) >> endobj 18 0 obj << /Type /Annot /Subtype /Link /A 19 0 R /Border [0 0 0] /H /I /Rect [ 476.4377 247.1369 529.9607 256.2944 ] >> endobj 19 0 obj << /Type /Action /S /URI /URI (mailto:rd@sun.ac.za) >> endobj 20 0 obj << /Type /Annot /Subtype /Link /A 21 0 R /Border [0 0 0] /H /I /Rect [ 216.8323 227.1479 270.3553 236.3054 ] >> endobj 21 0 obj << /Type /Action /S /URI /URI (mailto:rd@sun.ac.za) >> endobj xref 0 22 0000000000 65535 f 0000000008 00000 n 0000000073 00000 n 0000000119 00000 n 0000000305 00000 n 0000000334 00000 n 0000000472 00000 n 0000000582 00000 n 0000006598 00000 n 0000006710 00000 n 0000006825 00000 n 0000006945 00000 n 0000007053 00000 n 0000007181 00000 n 0000007335 00000 n 0000007463 00000 n 0000007538 00000 n 0000007666 00000 n 0000007746 00000 n 0000007874 00000 n 0000007945 00000 n 0000008073 00000 n trailer << /Size 22 /Root 1 0 R /Info 5 0 R >> startxref 8144 %%EOF Struggle to manage postgrads? « Informasietegnologie
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Struggle to manage postgrads?

Two weeks ago we introduced you to NAO (Postgraduate Academic Support), a web based system to help you manage postgraduate student information without too much effort.

The following questions are most often asked by staff members who are already putting NAO to good use:

  1. Why is NAO not available via my.sun.ac.za?  I am forever losing the link sent to me!
  2. Could someone please wave a magic wand and get rid of all the forms we have to complete and replace them with pre-populated ones?
  3. Could we please be notified when new functionalities are implemented in the NAO system? 

The good news is that both questions 1 and 2 will receive attention next semester and we have a solution to the problem in question 3 already.  Bits & Bytes and the  blog will be used to make information about NAO available to staff members.

As far as question 1 is concerned, a workflow process is envisaged for staff members to receive permission from their line managers to use NAO.  The reason behind the strict access is that sensitive information, necessary for the management of postgraduate students, is available via the system and your line manager knows whether you should have access or not. 

The SU auditors would need to be in the know about the outcome of the authorisation process to decide whether legislation regarding the privacy of individuals’ personal information, is complied with. They also need to know who has access and who gave permission. 

As soon as the authorisation process becomes available, staff members would be able to apply for access to NAO via my.sun.ac.za and be assigned a specific Role within the system on the basis of answers given to questions and agreed on by the line manager. 

Question 2 has been under discussion for a long time.  At the moment, much thought is given to generic forms generated and pre-populated by NAO for various purposes e.g. nomination of M and PhD candidates, nomination of Study Leaders/Supervisors and numerous other examples, which could be used by all Faculties and Departments. 

The information collected by the forms of different Faculties correspond 95% and the idea is to add the other 5% as optional extras for staff members to fill in if their areas require the information. 

Maybe the best way to get people interested in generic forms, is to gradually add prototypes to NAO and wait for users of the system to respond.  It is virtually impossible to involve  everybody personally and it is easier to comment on something more tangible than an idea. 

 We’d like to invite you to leave us comments, ideas and suggestions on this on this blog post or contact Rita de Jager. 

[ARTICLE BY:  Rita de Jager (Head: Postgraduate Academic Support, Information Technology, SU]

 

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