%PDF-1.3 1 0 obj << /Type /Catalog /Outlines 2 0 R /Pages 3 0 R >> endobj 2 0 obj << /Type /Outlines /Count 0 >> endobj 3 0 obj << /Type /Pages /Kids [6 0 R ] /Count 1 /Resources << /ProcSet 4 0 R /Font << /F1 8 0 R /F2 9 0 R /F3 10 0 R /F4 11 0 R >> /XObject << /I1 18 0 R >> >> /MediaBox [0.000 0.000 612.000 792.000] >> endobj 4 0 obj [/PDF /Text /ImageC ] endobj 5 0 obj << /Creator (DOMPDF) /CreationDate (D:20250703070716+00'00') /ModDate (D:20250703070716+00'00') /Title (Report 07-2025) >> endobj 6 0 obj << /Type /Page /Parent 3 0 R /Annots [ 12 0 R 14 0 R 16 0 R ] /Contents 7 0 R >> endobj 7 0 obj << /Length 3997 >> stream 0.702 0.800 0.816 rg 34.016 34.016 543.969 723.969 re f 1.000 1.000 1.000 rg 45.266 346.181 521.469 400.553 re f 0.773 0.773 0.773 RG 0.75 w 0 J [ ] 0 d 45.641 346.556 520.719 399.803 re S 0.773 0.773 0.773 rg 61.016 361.931 m 550.984 361.931 l 550.984 362.681 l 61.016 362.681 l f 0.200 0.200 0.200 rg BT 61.016 693.716 Td /F1 14.4 Tf [(USE OF SUN EMAIL FOR COMMERCIAL PURPOSES)] TJ ET 0.400 0.400 0.400 rg BT 61.016 664.909 Td /F2 9.0 Tf [(Posted on )] TJ ET BT 104.045 664.909 Td /F3 9.0 Tf [(May 02,2019)] TJ ET BT 156.578 664.909 Td /F2 9.0 Tf [( by )] TJ ET BT 171.086 664.909 Td /F3 9.0 Tf [(IT Communications)] TJ ET 0.153 0.153 0.153 rg BT 61.016 637.420 Td /F4 9.0 Tf [(As staff and students of the University, we use our sun emails every day. But did you know that every year when you )] TJ ET BT 61.016 626.431 Td /F4 9.0 Tf [(reactivate your account, you also agree to the Electronic Communication Policy?)] TJ ET BT 61.016 606.442 Td /F4 9.0 Tf [(The ECP explains the acceptable and unacceptable use of the University's electronic communication facilities, which )] TJ ET BT 61.016 595.453 Td /F4 9.0 Tf [(include the internet and email. \()] TJ ET 0.373 0.169 0.255 rg BT 186.575 595.453 Td /F4 9.0 Tf [(read the full ECP policy here)] TJ ET 0.373 0.169 0.255 RG 0.18 w 0 J [ ] 0 d 186.575 594.302 m 300.623 594.302 l S 0.153 0.153 0.153 rg BT 300.623 595.453 Td /F4 9.0 Tf [(\) According to the ECP, point 3.1.3: "The User shall be )] TJ ET BT 61.016 584.464 Td /F4 9.0 Tf [(responsible for using the Facilities only for the purpose for which the User has beenauthorised.")] TJ ET BT 61.016 564.475 Td /F4 9.0 Tf [(IT facilitiesand resources are provided to advance the mission of the University. This includes learning, teaching, )] TJ ET BT 61.016 553.486 Td /F4 9.0 Tf [(research, knowledge transfer, public outreach, the commercial activities of the University, or the administration necessary )] TJ ET BT 61.016 542.497 Td /F4 9.0 Tf [(to support all of the above.)] TJ ET BT 61.016 522.508 Td /F4 9.0 Tf [(The email system is to be used for legitimate institutional purposes only, therefore the use of IT facilities for non-University )] TJ ET BT 61.016 511.519 Td /F4 9.0 Tf [(commercial purposes, or for personal gain, is a violation of this policy. You may not use the IT Facilities to advertise any )] TJ ET BT 61.016 500.530 Td /F4 9.0 Tf [(trade, service or profession not endorsed by the University.)] TJ ET BT 61.016 480.541 Td /F4 9.0 Tf [(Unfortunately, it's come under our attention that some staff use their sun email address to distribute information regarding )] TJ ET BT 61.016 469.552 Td /F4 9.0 Tf [(beauty products, Tupperware, etc. and acting as agent for the sale of these products. Any bulkunsolicited mail or )] TJ ET BT 61.016 458.563 Td /F4 9.0 Tf [(commercial advertising of other businesses are not allowed on the University network.)] TJ ET BT 61.016 438.574 Td /F4 9.0 Tf [(If you need to send personal emails, rather consider getting a free email account, for example, )] TJ ET 0.373 0.169 0.255 rg BT 438.197 438.574 Td /F4 9.0 Tf [(Gmail)] TJ ET 0.18 w 0 J [ ] 0 d 438.197 437.423 m 461.696 437.423 l S 0.153 0.153 0.153 rg BT 461.696 438.574 Td /F4 9.0 Tf [(. Separating your )] TJ ET BT 61.016 427.585 Td /F4 9.0 Tf [(business and personal activities is also better security practice in the long run and will protect you and the University )] TJ ET BT 61.016 416.596 Td /F4 9.0 Tf [(network. However, if you use your sun address for personal activities, keep in mind that the University owns any )] TJ ET BT 61.016 405.607 Td /F4 9.0 Tf [(communication sent via email. 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Use of sun email for commercial purposes

As staff and students of the University, we use our sun emails every day. But did you know that every year when you reactivate your account, you also agree to the Electronic Communication Policy? 

The ECP explains the acceptable and unacceptable use of the University’s electronic communication facilities, which include the internet and email. (read the full ECP policy here) According to the ECP, point 3.1.3: “The User shall be responsible for using the Facilities only for the purpose for which the User has been authorised.” 

IT facilities and resources are provided to advance the mission of the University. This includes learning, teaching, research, knowledge transfer, public outreach, the commercial activities of the University, or the administration necessary to support all of the above.

The email system is to be used for legitimate institutional purposes only, therefore the use of IT facilities for non-University commercial purposes, or for personal gain, is a violation of this policy.  You may not use the IT Facilities to advertise any trade, service or profession not endorsed by the University. 

Unfortunately, it’s come under our attention that some staff use their sun email address to distribute information regarding beauty products, Tupperware, etc. and acting as agent for the sale of these products. Any bulk unsolicited mail or commercial advertising of other businesses are not allowed on the University network.

If you need to send personal emails, rather consider getting a free email account, for example, Gmail. Separating your business and personal activities is also better security practice in the long run and will protect you and the University network. However, if you use your sun address for personal activities, keep in mind that the University owns any communication sent via email. If needed, University management has the right to access any material in your email or on your computer.  

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This entry was posted on Tuesday, February 5th, 2019 at 12:35 pm and is filed under E-mail, Notices. You can follow any responses to this entry through the RSS 2.0 feed. Both comments and pings are currently closed.

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