If the responsibility of organising meetings often falls on your shoulders you will know that it could be a challenge to find a time which works for everyone. Fortunately Microsoft has found the solution with one of their Office365 ad-ins.
FindTime is an optional add-in which simplifies the process of finding the appropriate date and time for a meeting between colleagues. It’s particularly useful when there are attendees from non-SU, external companies.
With FindTime the organiser creates a voting poll where the available dates and times are listed. The attendees can then vote for the times and dates which suit them best.
When the poll is compiled the following functions are also available:
- to create the meeting automatically as soon as everyone agrees on a time and date;
- to immediately book the date in your diary;
- to receive updates on the voting poll when someone votes;
- to close the voting poll so that no other times can be suggested and
- verification by PIN.
The FindTime add-in can be installed in Outlook 365 (for web-based email, the Outlook client or Apple OSX). If external people are invited to the meeting it’s not necessary for them to use Outlook – everything is done through a link sent by FindTime.
You can install FindTime yourself from the Microsoft website or log a request on the ICT Partner Portal for one of our technicians.
[ARTICLE BY ARLO KOEN]
