Language:
SEARCH
  • Recent Posts

  • Categories

  • Archives

General

So what do we really do?

Friday, November 7th, 2014

servicecatFor the most part IT are considered the people who “fix our computers” or the e-mail or internet. As that may be, that’s not all IT does.

To give everyone a wider understanding of all the services Information Technology’s staff keeps them busy with for most of the 365 days a year, we’ve compiled a user-friendly (we believe!) service catalogue in website format.

The catalogue contains all our services – those you already know about and those you had no idea about. Together with a description of each service, you’ll find instructions on how to apply for it, which times it’s available and who to contact regarding any inquiries about the services.

We also included a handy A-Z index for easy access, a sitemap and relevant links to our other resources. A web part showing all our latest news posts as well as our Twitter feed in real time will keep you up to date on everything you need to know.

We’d love for you to have a look at it at www.sun.ac.za/itservices and let us know what you think – good or bad. Are the services easily accessible and clearly explained for example?

For any suggestions or comments, please contact us by sending an e-mail to helpinfo@sun.ac.za. A feedback and contact button is also available on the bottom bar on the page for fast access.

What is PoPI or PPI?

Friday, October 24th, 2014

PoPI or PPI is the Protection of Personal Information Act, an act approved by government at the end of 2013. The purpose of this act is to ensure that all South African institutions collect, process, save and share the personal information of entities in a responsible way.

The act deems institutions responsible if any personal information is abused or compromised. This is to your advantage as individual and owner of your personal information and gives you certain rights to be protected and also control of how your information can be used.

But what, according to PoPI, is personal information (PI)?

This is information pertaining to a living, natural person and where applicable an existing juristic person and includes the following:

Race, gender, sex, pregnancy, marital status, national or ethnic origin, colour, sexual orientation, age, physical or mental health, disability, religion, conscience, belief, culture, language and birth of a person;
Education, medical, financial, criminal or employment history;
Biometric information of the person; personal opinions, views or preferences; ID number, student number, e-mail address, physical address, telephone number;
Private or confidential correspondence. PI such as biometric information, medical status, religion, among others, are considered as Special PI (as described in section 26 of the act). Special PI is subject to stricter security measures.

8 informormation protection principles exist in PI according to PoPI. These principles can be illustrated by looking at a few examples within the university context:

PRINCIPLE DESCRIPTION EXAMPLE
Accountability The organisation must ensure that the principles and measures in the Act are complied with. SU establishes accountability and responsibilities, roles and organisation, policies and procedure to adhere to PoPI’s regulations.
Processing limitation PI may only be processed in a fair and lawful manner with the consent of individuals. US may only, for example, process the necessary PI of a prospective student, student and alumni, with the person’s permission.
Purpose specification PI may only be processed for specific, explicitly defined and legitimate reasons. Each PI item in an application form should have a specific and legitimate reason to be processed for the purposes of prospective study. “Religious belief” would therefore be questioned.
Further processing limitation PI may not be processed for a seconday purpose unless that processing is compatible with the original purpose. PI forming part of research data, processed for a specific research project, may not be used for another research project.
Information quality The organisation must ensure that PI is accurate, reliable and up=to-date. The responsibility lies with SU to ensure all PI regarding alumni, students, prospective students, scholars, etc. is accurate and up to date.
Openness The Regulator and the data subject to be aware that PI is being collected by the organisation. Potential prospective students have the right to be informed about SU’s intention to process their PI and for which reason.
Security safeguards PI must be kept secure against the risks of loss, unauthorised access, interference, modification, destruction or disclosure. The IT Division ensures that all policies, tools and control measures are in place and supplied to users to prevent leakage or unauthorised access to PI.
Data subject participation. Data subjects may request the correction/deletion of any PI held about them that may be inaccurate or misleading. This implies that alumni have the right to know what PI SU has of them and request that errors be corrected or that the item(s) be removed.

It is expected that PoPI will be fully promulgated early in 2015 and the University will be given granted 12 months to comply.

The project to comply to PoPI was launched at SU during 2013. Over a period of a year a multi-disciplinary project team, under leadership of mr Ralph Pina, Director: IT (Development) and Mobius Consulting, conducted a gap analysis and developed a road map. This phase has just been completed and the report was submitted last week. The remedial phase will be executed during this coming year.

Meet the techies: Wendy

Friday, October 24th, 2014

If you walk past the IT building and hear a loud noise coming from the first floor, don’t be alarmed. One of these days Wendy Robyn will start announcing the completion of a project with a vuvuzela. Yes, things do get a little bit hectic in the IT network department and a little stress relief always helps.

Wendy is responsible for project financing in IT’s network department. This includes the accumulation of information for cost estimates, requesting funds, handling orders, paying invoices and updating project statements to ensure the successful completion of projects. She also takes care of inquiries regarding project finances. Not bad for someone who chose German above accounting at school.

wendy2After matric at Immaculata High Girls’ School, she completed her National Diploma in Human Resources in 2003.  Shortly thereafter she started working at Pierre Cronje, a furniture manufacturer who has been featured on Top Billing, first as receptionist and soon she advanced to payroll administrator. It’s here where her love for home decor was cultivated, coming to good use now that she and her husband has their own home after 9 years.

Since then Wendy finsihed level 3 of AAT Accounting and she will be starting level 4 soon. Studying while raising two children, aged 6 months and 5 years, is a challenge – especially when the 5 year-old tells you to put your books down. “I had to start studying at 4 in the morning.”

“I like structure and finance.”

“The best part of my work is to finalise a project and the satisfaction it brings.” She enjoys the exactness and precision of finance and that a project’s budget can be balanced when it’s completed. “If one cent’s not accounted for, I will try and find it.” On the other hand, projects staying open for long due to various problems and delays, can cause some frustration.

Who would’ve though she almost resigned in her first week at IT. “The combination of trying to understand Afrikaans and the foreignness of the technical environment was a huge challenge.” And now, after 7 years, there’s no sign of an English accent and she’s gotten the better of technology and Afrikaans.

“When Lynn, Albrecht and me start talking about the “old days” and telling all kinds of stories, you know the stress levels are on the rise again. We laugh a lot.”

“Work isn’t everything. Family and life outside work is what it’s all about.”

With two children under 5 years other pastimes aren’t always an option. But retail therapy is definitely one. “Oh, I love shopping, but I don’t spend a lot of money. It’s more about the fun of finding a bargain.” Luckily she’s very disciplined when it comes to money matters – at work and with her own finances. When she’s not shopping, you’ll find her on the rowing machine at the gym, but never on a treadmill. “It just makes me dizzy.”

“I’m not too crazy about sport in general, but will go to gym and try to eat healthy. Anything with seeds!” She also loves walking and will easily rather walk somewhere instead of jumping in the car.

“You don’t say ‘no’ to charity”

For Wendy charity isn’t negotiable. She and a friend started Christmas Smiles, a group who collects Christmas gifts for lesser supported charities like Sunrise Educare in Bishop Lavis and the CHOC House (Children fighting Cancer). “Because I have children myself, children in need are my main focus. It’s my way of giving back, because I’ve been blessed so much.”

When the family takes a break, Club Mykonos is a popular choice, but one day, when the kids are bigger, they’ll try and visit the real one in Greece. Australia and France is also high on the wishlist. But for now, 2 kids, a dog and husband keeps her busy enough.

If you’re interested in getting involved in Christmas Smiles, e-mail her at wrobyn@sun.ac.za.

Nevermind Windows 9, here’s Windows 10

Friday, October 10th, 2014

Windows_10_LogoAt the end of September Microsoft introduced their latest operating system, code named Threshold, to the world. It would also be known as Windows 10. Much to the surprise of Microsoft users, the company decided to go straight from Windows 8 to 10, skipping 9 altogether. Microsoft won’t divulge what the reasoning behind this move is, so we can only speculate.

Whatever the case, Windows 10 will be released in 2015 to the public. A technical preview has been released in the meantime and is available on Microsoft‘s website. However, if you download the OS, you’ll also become a member of Microsoft’s Insider Program, making you eligible for updates and new patch releases. The technical version is supposedly only intended for advanced users wanting to test the beta version. Microsoft recommends you don’t install this version on you main computer, but rather on a separate test PC.

But what makes Windows 10 different from Windows 8, or any previous Windows OS for that matter?

Windows 10 attempts to address the shortcomings of the Windows 8 interface. This is changed by improving the experience of people using non-touchscreen technology, for example laptops and desktop PCs. Using Windows 8 was problematic for users of these devices due to its focus on touch screen devices and limitations for mouse and keyboard users.


“the right experience on the right device at the right time.”

According to Microsoft’s Terry Myerson Windows 10 is the “most comprehensive platform ever,” providing a single, unified platform for desktop computers, laptops, tablets, smartphones, and all-in-one devices.” Windows 10 will still be using touch screen technology, but will differentiate between different modes with Continuum mode. When users unplug a mouse or keyboard, they will be asked whether they want to activate the tablet mode.

A huge improvement is the return of the Start menu. Microsoft was severely criticised for omitting this function in Windows 8, making the OS even less user friendly. The new Start menu combines Windows 8’s Metro tiles and the pre-Metro menu. Tiles can now be moved, enlarged and adapted according to a user’s needs.

With the new menu it’s also easier to locate items, whether it’s an app, program or function. You merely type in the item in the text based field and results appear as you type.

Other additions include a smart voice assistant, Cortana. Windows phones already make use of Cortana and its proven to be very popular,

Multiple virtual desktops are also introduced in Windows 10. You can now create multiple work areas and easily move between them. An especially handy feature if you use a second monitor.

[SOURCES: www.wikipedia.orghttp://www.digitaltrends.com, http://technology.iafrica.com]

 

Want to read a novel in 90 minutes?

Friday, September 26th, 2014

Too much to do, not enough time! Sounds familiar? No wonder we feel frustrated when we have to read large amounts of material in limited time.

Due to our dwindling attention span caused by technology and the emergence of e-books, rapid serial visual presentation technology, or RSVP is becoming more popular. It’s not new technology, and in fact, has been around for almost a decade now. (*see below for alternative speed readers)

spritzThe latest of these applications is Spritz. The Boston-based company specialises in text streaming technology and how it can be integrated into our daily communication. When Samsung released the Gear S Smartwatch Spritz even came pre-installed with it.

According to Spritz, when we read, we only use 20% of our time to actually process what we’re reading. The other 80% is spent wasted moving your eyes around and scanning for the “Optimal Recognition Point” (ORP)

The ORP is a specific section of a word your brain needs to process to understand the written text. It then assembles each word into an understandable sentence. Spritz does this thinking for you by highlighting the OPR in red and aligning them all at the same place on your screen. Subsequently your eyes focus on only one spot, which in turn causes you to read faster.

Spritz allows you to choose your own reading speed ranging from 250 words per minute to 1000 words per minute. With practice your reading speed will increase and you’ll be able to not only read efficiently, but also comprehend what you’ve read.

We’ve tested Spritz and it does enable you to read much faster than you normally would. If you need to read documentation for work or research, Spritz might well be the answer. But do you really want to read a novel in an hour and a half? (Quite possible according to Spritz)

This way of reading might however be beneficial for people suffering from dyslexia, a short attention span or other reading disabilities.

Spritz is available in both an application format for your phone or e-reader, but also as an add-on called Spritzlet for your web browser. Both can be downloaded for free at www.spritzinc.com.

*Alternatively also try SpreederQuickreaderRead Quick or Firefox’s RSVP reader.

[SOURCES: www.cbsnews.com, www.time.com, www.globalnews.com, www.abcnews.com]

 

© 2013-2025 Disclaimer: The views and opinions expressed in this page are strictly those of the page author(s) and content contributor(s). The contents of this page have not been reviewed or approved by Stellenbosch University.