cloud storage « Informasietegnologie

cloud storage

[:en]OneDrive: 5TB just for you[:af]OneDrive: 5TB net vir jou[:]

Monday, July 31st, 2017

[:en]

Since June staff members have full access to the online Office365 applications. Besides Outlook email, SharePoint Online, access to the MS Office apps (for example Word, Excel, PowerPoint, etc.) and being able to download Office 2016, there is one significant advantage of using the Office365 suite – OneDrive.

OneDrive provides 5TB of cloud storage space for each staff member and student. This means you now have ample space to store your documents and your data will be available from anywhere, anytime, on any device with an internet connection.

What are the advantages of cloud services?

More storage space available, up to 5TB on OneDrive and 50GB on Outlook.
Your data is available from anywhere, anytime, on any device. You’ll always have access to your data if you have an internet connection.
Your information is also safely stored, even if you lose one of your devices.

What are the disadvantages of cloud services?

Familiarise yourself with copyright regulations. Make sure you know what you are allowed to store and share online. SU copyright agreements do not extend to storing of documents protected under the copyright law on OneDrive for business or any other public store space.
You are entirely responsible for your own information. Be careful who you give rights and access to, as it will compromise your information if it’s visible to other people.
You are responsible for synchronisation between online and local data. Synchronisation between online and local information needs to be set up correctly and done on a regular basis.
Keep in mind that access to cloud services when on campus will not incur any costs, but if you work from home your own data will be utilised.
It is very important that you keep your private usernames, passwords and information separate from your official work, to prevent your data from getting mixed up.
Having access to the cloud from any computer makes your digital identification vulnerable, do not use computers you do not trust to access your cloud services.

What if I have been using OneDrive personal, Dropbox and other cloud storage options?

You can keep on using them, but it is very important that you only use these storage options for your personal data.

OneDrive for business and SharePoint online are available under the US MS Licence agreement for storage and sharing of institutional data. The storage and sharing of institutional data are not allowed on Dropbox, OneDrive personal or any other cloud storage.

How do I get access to my OneDrive storage space?

All staff automatically has access to OneDrive. Log on to Office365 with your email address and password. OneDrive is also accessible via the portal by clicking on the Office365 link or searching for Office365 in the search field.

IMPORTANT:

When using cloud-based services, you have to keep your private and work usernames, passwords and data separate. Never use the same username for private and work email accounts, storage spaces and applications.
SU copyright agreements do not extend to storing and sharing of documents protected under the copyright law on OneDrive for business, SharePoint online or any other public store spaces.

If you have any questions, please let us know by logging a request on ServiceNow or calling our Service Desk at 808 4367. For more information on the Office365 package, please consult our FAQs or have a look at the Office365 training videos.

[:af]

Sedert Junie vanjaar het alle personeel volledige toegang tot die aanlyn Office65-toepassings. Buiten Outlook e-pos, toegang tot die MS-toepassings (byvoorbeeld Word, Excel, PowerPoint, ens.) en die aflaaibare Office 2016 programmatuur, is daar een voordeel wat uitstaan bo die res – OneDrive.

OneDrive gee vir elke personeellid en student 5TB se wolkstoorspasie. Dit beteken dat jy nou oorgenoeg spasie het om jou dokumente te stoor. Jou data sal ook beskikbaar wees vanaf enige plek, enige tyd en met enige toestel wat aan die internet verbind is.

Wat is die voordele van wolkdienste?

Meer stoorspasie beskikbaar – tot 5TB op OneDrive en 50GB op Outlook.
Jou data is beskikbaar vanaf enige plek, enige tyd en op enige toestel. Jy sal altyd toegang tot jou data hê as jy `ŉ internetverbinding het.
Jou inligting word veilig gestoor, selfs al verloor jy een van jou toestelle.

Wat is die nadele van wolkdienste?

Raak vertroud met kopiereg-regulasies. Maak seker jy weet wat jy aanlyn mag stoor en deel. US kopiereg-ooreenkomste sluit nie die stoor en deel van dokumente wat beskerm word onder kopiereg op OneDrive for business, SharePoint online of enige ander publieke stoorspasies in nie.
Jy is volledig verantwoordelik vir jou eie inligting. Wees versigtig vir wie jy regte en toegang gee, aangesien dit jou inligting in gevaar mag stel as dit sigbaar is vir ander mense.
Jy is verantwoordelik vir die sinkronisasie tussen aanlyn en plaaslike data. Sinkronisasie tussen aanlyn en plaaslike data moet korrek opgestel word en op `ŉ gereelde basis uitgevoer word.
Hou in gedagte dat die gebruik van wolkdienste terwyl jy op kampus is, nie enigiets sal kos nie, maar as jy tuis werk sal jou eie datakostes gehef word.
Dit is baie belangrik dat jy jou privaat gebruikersname, wagwoorde en inligting apart hou van jou amptelike werk om te voorkom dat jou data deurmekaar raak.
Digitale identifikasie is kwesbaar as jy toegang tot die wolk het vanaf enige rekenaar. Moenie rekenaars of toestelle wat jy nie vertrou nie, toelaat om jou wolkdienste te gebruik nie.

Wat as ek OneDrive personal, Dropbox of ander wolkopsies gebruik?

Jy kan aanhou om dit te gebruik, maar dis baie belangrik dat jy hierdie opsies slegs vir persoonlike data gebruik.

OneDrive for business en SharePoint online is beskikbaar onder die US MS lisensieooreenkoms vir stoor en deel van institusionele data. Stoor en deel van institusionele data word nie toegelaat op Dropbox, OneDrive personal of enige ander wolkstoorspasie nie.

Hoe kry ek toegang tot my OneDrive spasie?

Alle personeel het reeds outomaties toegang tot OneDrive. Jy hoef net op Office365 aan te teken met jou e-posadres en wagwoord. Dis ook beskikbaar op die portaal deur op die Office365 skakel te kliek of Office365 in die soekveld in te tik.

BELANGRIK:

Wanneer jy wolkgebaseerde dienste gebruik, is dit geweldig belangrik dat jy jou privaat-gebruikersname en werk-gebruikersname, wagwoorde en data apart van mekaar gehou word. Moet nooit dieselfde gebruikersnaam vir jou privaat en werk-eposrekeninge, -stoorspasie en -toepassings gebruik nie.
US kopiereg-ooreenkomste sluit nie die stoor en deel van dokumente beskerm onder kopiereg op OneDrive for business, SharePoint online of enige ander publieke stoorspasies in nie.

Indien jy enige navrae het, laat weet ons asseblief deur `n versoek aan te meld op ServiceNow of ons Dienstoonbank te kontak by 808 4367. Vir meer inligting oor die Office365 pakket, raadpleeg asseblief ons FAQs of kyk na die Office365 opleidingsvideos.

[:]

Tags: cloud storage, Onedrive, wolk, wolkspasie
Posted in Connectivity, General, Internet, Tips | Comments Off on [:en]OneDrive: 5TB just for you[:af]OneDrive: 5TB net vir jou[:]

The cloud is coming Die wolk is oppad

Friday, September 26th, 2014

Within the next few months Matie students will be able to send e-mail like never before.

If you’re a regular Twitter user or sometimes wander around in the Neelsie or Library, you’ve probably seen notices referring to the “cloud”. Don’t worry, we’re not talking about the unpredictable Cape weather. On the contrary, this cloud brings good news.

Student numbers have been increasing rapidly over the past few years and with it the need for more e-mail storage space. Up till now student mail has been hosted on the university’s mail servers, but we’re starting to run out of space.

Information Technology has been investigating all the possible solutions and came to the conclusion that Office 365 would be the best choice for student e-mail.

MS Office and Microsoft operating systems are already used in student computer user areas and would integrate seamlessly with this existing technology.

With the e-mail cloud project Stellenbosch University will be entering a new phase for e-mail and although staff e-mail will also eventually be migrated, the biggest need is currently moving student e-mails.

The target date for migration is October, but we will continuously keep students updated on developments through Twitter.

A website will be made available where students can do the migration themselves and start testing the cloud platform. Students can choose when they want to migrate. Those who haven’t migrated by December, will automatically be moved by IT to Office 365 before the end of the year.

But why struggle with limited space, when you can have a whole 50 GB space to your disposal. Office 365 also offers other advantages such as storage space on OneDrive and online access to Microsoft applications like Word, Excel, etc.

If you want to stay updated on the e-mail cloud project, follow us on Twitter at @ITStellenUni or #theitcloud.

24726-cloud-outline-vector

Binne die volgende paar maande gaan Matie-studente e-pos kan stuur soos nooit tevore.

As jy `n gereelde Twitter-gebruiker is of soms in die Neelsie of Biblioteek ronddwaal, het jy waarskynlik al kennisgewings opgemerk wat verwys na die “cloud”. Moenie bekommerd wees nie – ons verwys nie na die ontwykende son en tipiese Kaapse weer nie. Inteendeel, hierdie wolk bring goeie nuus.

Studentegetalle het oor die afgelope paar jare met rasse skrede toegeneem en daarmee saam die behoefte vir meer e-pos stoorspasie. Tot hede is alle studente se e-pos gehuisves op die universiteit se bedieners, maar spasie is besig om uit te loop. Die dae van e-pos op plaaslike bedieners huisves, is iets van die verlede.

Sedert verlede jaar ondersoek Informasietegnologie moontlike oplossings vir die probleem en die gevolgtrekking is gemaak dat Office 365 die beste keuse vir studente e-posse is. MS Office en Microsoft bedryfstelsels word reeds gebruik in studente rekenaargebruiksareas en sal gevolglik maklik kan integreer met bestaande tegnologie.

Met die wolkpos-projek betree Universiteit Stellenbosch `n nuwe fase van e-pos en hoewel personeel dieselfde pad gaan stap, is die grootste behoefte tans om eers alle studente se e-pos te skuif.

Die teikendatum vir die migrasie is Oktober. Ons sal studente egter deurlopend op hoogte hou van verwikkelinge deur middel van Twitter.

`n Webblad sal beskikbaar gestel word waar studente self kan migreer en die wolk-platform toets. Studente kan dus self kies wanneer hulle wil migreer. Diegene wat teen die Desember nog nie self migreer het nie, sal outomaties teen die einde van die jaar deur IT geskuif word na die Office 365.

Maar hoekom sukkel met min spasie as jy `n volle 50GB tot jou beskikking kan hê? Office 365 bied ook ander voordele soos stoorspasie op OneDrive en aanlyntoegang tot Microsoft toepassings soos Word, Excel, ens.

As jy meer wil weet oor die Wolkpos-projek, volg ons op Twitter by @ITStellenUni of #theitcloud.

Tags: cloud storage, email, the it cloud
Posted in Connectivity, E-mail, Students | Comments Off on The cloud is coming Die wolk is oppad

The big drive in the skyTe veel data? Bêre dit op `n wolk

Friday, April 12th, 2013

Last year we told you more about cloud storage, what it is and the multitude of options available to you. (read the articles here) If you haven’t taken the virtual leap yet, we have even more information for you to digest. This time we have a closer look at one of those options, Microsoft’s OneDrive.

What is OneDrive?

OneDrive is a file hosting service that allows users to upload and sync files to a cloud storage and then access them from a Web browser or their local device.

What does OneDrive offer me?

The service offers 7 GB of free storage and additional storage is available for purchase. Files of up to 300 MB can be uploaded via drag and drop into the web browser, or up to 2 GB via the OneDrive desktop application for Microsoft Windows and OS X.

With the OneDrive desktop application for Windows or Mac, your files on OneDrive are available online or offline and update automatically across your devices. You can also access your OneDrive using a brand new app for Android v2.3 or the updated apps for Windows Phone, iPhone, and iPad.

The Office apps (Word, Excel, etc.) let you save your documents by default into your OneDrive directory on your local computer. With the help of OneDrive, those files are synchronized with the files in your OneDrive cloud storage, letting you access them from anywhere, or edit them using the online Web version of Microsoft Office.

Online collaboration is made easy with the new Office Web apps, including Excel forms, co-authoring in PowerPoint and embedable Word documents. Microsoft added Office Web Apps support to OneDrive allowing users to upload, create, edit, and share Microsoft Office documents directly within a Web browser.

You can share documents with other people, which provides them with a link to access the documents from their own OneDrive account. From there, the other people can make changes to the documents at the same time that you’re changing them. As you’re working, you’ll see the areas you’re changing. Then when you save, your document will receive the updates from the other person before saving. If there are any conflicts, you’ll be notified of them and given a chance to fix them.

When users delete any files on OneDrive, the service will allow the user to undo the action and restore the deleted file from the recycle bin back to the original folder. All items stored in the recycle bin are kept for a minimum of 3 days and a maximum of 30 days.

OneDrive integrates with social networks such as Facebook, Twitter and LinkedIn to enable users to quickly share their files with their contacts on these social networks. It also supports geo-location data for photos uploaded onto the service, and will automatically display a map of the tagged location. OneDrive also allows users to tag people on the photos uploaded onto the service via the web interface or via Windows Photo Gallery.

Additionally you can sort files, change file views, view photo slide shows, and stream video. All this functionality in one place, safe up in the clouds.

[SOURCE: Wikipedia]

Verlede jaar het ons julle meer vertel van “cloud storage”, wat dit behels en wat die opsies is as jy jou inligting erens op `n wolkie wil bêre. (lees die artikels hier) As jy nog nie die groot virtuele stap geneem het nie, het ons vandag meer inligting vir jou – die keer spesifiek oor Microsoft se Skydrive.

Wat is SkyDrive?

SkyDrive is a leêr huisvestingsdiens wat aan gebruikers die geleentheid gee om leêrs op te laai en sinkroniseer na `n wolkbergingsfasiliteit en daarna toegang daartoe te verkry deur middel van `n webblaaier of jou plaaslike toestel.

Wat bied SkyDrive my?

Die diens bied 7 GB gratis stoorspasie en ekstra spasie is te koop beskikbaar. Leêrs van tot 300 MB kan opgelaai word deur die webblaaier met `n sleep-en-los-proses of tot 2 GB deur middel van die SkyDrive gebruikskoppelvak-toepassing (desktop app) vir Microsoft Windows en OS X.

Met die SkyDrive gebruikskoppelvlak-toepassing vir Windows of Mac, is jou leêrs aanlyn of van lyn af beskikbaar en word dit outomaties oor alle toestelle opgedateer. Jy kan ook toegang tot SkyDrive verkry deur `n splinternuwe toepassing vir Androi v2.3 of die opgedateerde toepassing vir Windows Phone, iPhone, en iPad te gebruik.

Die Office toepassingss (Word, Excel, etc.) laat jou toe om jou dokumente by verstek na die SkyDrive gids op jou plaaslike rekenaar te stoor. Met die hulp van SkyDrive word daardie leêrs gesinkroniseer met jou dokumente in jou SkyDrive wolkstoorspasie – en gevolglik het jy toegang van enige plek en kan jy jou dokumente aanlyn redigeer met die webweergawe van Microsoft Office.

Aanlyn samewerking word aansienlik vergemaklik met nuwe Office Web toepassings, insluitende Excel vorms, mede-outeurskap in PowerPoint en ingebedde Word-dokumente. As jy dokumente deel met ander mense wil deel, word `n skakel outomaties aan hulle gegee waarmee hulle deur hul eie SkyDrive-rekening toegang tot die dokumente kan kry. Hulle kan veranderinge aanbring aan die dokumente terwyl jy ook daaraan werk en jy kan die veranderinge sien soos dit verander word. Wanneer jy dus die dokument wil stoor, sal jy die opdaterings van die ander persoon ontvang. Indien daar enige konflikte is, sal jy daarvan in kennis gestel word en die geleentheid kry om dit aan te pas. Jy kan ook die geskiedenis van al die vorige weergawes nagaan.

Indien jy enige dokumente uitvee van SkyDrive, laat die diens jou toe om die aksie te herroep en die verwyderde dokument te herstel na sy oorspronklike leêr uit die Recycle bin. Alle items in die Recycle bin word vir `n minimum van 3 dae gestoor en `n maksimum van 30 dae.

SkyDrive is ten volle geintegreer met sosiale netwerke soos Facebook, Twitter en LinkedIn om aan gebruikers die geleentheid te gee om vinnig leêrs met hulle kontakte te deel op hierdie netwerke. Dit ondersteun ook geo-ligging data vir fotos wat opgelaai word en sal outomaties `n kaart wys indien `n ligging gemerk word. SkyDrive laat ook gebruikers toe om persone te merk op fotos deur middel van die webkoppelvlak of deur die Windows fotogallery.

Addisioneel tot bogemoemde funksies kan jy ook leêrs sorteer, leêr uitlegte verander, foto skyfievertonings kyk en video stroom. Al hierdie funksionaliteit op een plek, veilig in die wolke.

[SOURCE: Wikipedia]

(more…)

Tags: cloud storage, SkyDrive
Posted in Connectivity, General, Internet | Comments Off on The big drive in the skyTe veel data? Bêre dit op `n wolk

Every cloud has a silver liningElke wolk het `n silwer randjie

Friday, August 31st, 2012

Make no mistake, the movement towards cloud computing is a very real one, but before you get overly excited and send all your sensitive and academic information to a cloud, it’s important that you know the pros and cons, as well as the risks involved with this growing phenomenon.

ADVANTAGES

Probably the biggest advantage of cloud storage is the possibility of having access to your data or software from anywhere at any time from any appliance. You no longer have to carry around your laptop, flashdisk or external hard drive to ensure you have your data on hand at all times.

Thanks to data stored in a central location and being accessible via the internet, you can easily share documents and colleagues can collaborate on the same document without having to coordinate changes by email. All your documents will ideally be in one place, making it easier to find your documents. Google Docs for example, stores your documents in chronological order and also allows you to store them in folders.

For companies there are no upfront capital costs and fewer overhead expenses. The organization pays only for using the services; it saves on maintenance, user licenses, and expenses such as electricity and rack space. With cloud storage you needn’t worry about natural disasters – your data will be safe and sound, even if your office burns down or the geyser floods your study.

DISADVANTAGES

As we’ve seen, cloud storage has quite a few advantages, but unfortunately there’s one big disadvantage. It only works if you have internet access. The cloud is dependent on the internet and if the Telkom or Mweb experience problems, the cloud and your data is inaccessible.

Performance is also dependent on internet speed and the number of users accessing the cloud. Even though cloud computing may save companies costs on overheads, the costs of usage can become a nightmare if it’s not monitored and managed. Be very careful when using multiple devices, especially if you share folders with other people. If you share a 500MB file with three other people it will sync three times, in other words a total of 1500MB at your cost. If you sync the file to your pc, iPad and iPhone you pay each time and if you use 3G (which costs between 15c and R1-00 per MB) this could amount to quite an expense if done regularly. Closely monitor your internet account if you use cloud storage otherwise you might be in for a surprise at the end of the month.

Privacy and security are important concerns when it comes to cloud computing. Safety measures to protect users are in place, but the level of security and privacy provided is still a grey area. There is not enough information to prove or disprove the credibility of the cloud for privacy and security overall. In effect the cloud service provider would be able to access information between the user and company at any time and change or delete data.

Physical control of the Private Cloud equipment is more secure than having the equipment off site and under someone else’s control. Customer data may also not remain in the same data centre or on the same provider’s cloud. This causes legal concerns regarding jurisdiction. Other issues such as trademark infringement and security concerns regarding the sharing of data resources can also arise.

Unfortunately cloud computing is also vulnerable to threats and more criminals will try to find new ways to exploit vulnerabilities in the system. There are many underlying challenges and risks in cloud computing that increase the threat of data being compromised. So choose wisely when picking a service to use with your important data and make sure it can be downloaded if needed, but also enjoy the flexibility those services provide.

(SOURCES: Regan Januarie (IT User Services), http://www.ahimajournal-digital.com), www.wikipedia.org)

<< What is the cloud?

>> Which one to choose?

Moenie `n fout maak nie, die beweging na “cloud computing” is `n groot verskynsel, maar voordat jy al jou sensitiewe en akademiese inligting alles die wye wêreld instuur, is dit belangrik dat jy moet weet wat die voor-en nadele, asook die risikos is.

VOORDELE

Die grootste voordeel van “cloud”-berging is die vermoë om toegang tot jou data of sagteware te hê vanaf enige plek, enige tyd en op enige toestel. Jy hoef nie meer jou skootrekenaar, flitsskyf of eksterne hardeskyf rond te dra sodat jy al jou inligting naby het nie.

Aangesien jou data gestoor word op `n sentrale plek en toeganklik is via die internet, is dit makliker om dokumente te deel en kollegas kan saam aan dieselfde dokument werk sonder om dit met e-pos heen en weer te stuur. As jou dokumente ook op een plek gestoor is, is dit net soveel makliker om te kry waarvoor jy soek. Google Docs stoor byvoorbeeld jou dokumente in chronologiese volgorde en gee jou ook die opsie om hulle in leêrs te sorteer.

Jy hoef ook nie bekommerd te wees oor die veiligheid van jou inligting nie – as jou kantoor afbrand of jou geyser bars en jou studeerkamer verspoel, sal al jou data nog veilig erens ver weg gebêre wees.

Ook vir maatskappye, is daar minder oorhoofse uitgawes. Die maatskappy betaal slegs vir die diens gelewer en spaar op onderhoud, gebruikerslisensies en uitgawes soos elektrisiteit en rakspasie.

NADELE

Soos ons gesien het, is daar `n hele paar voordele verbonde aan databerging op die “cloud”, maar ongelukkig is daar ook een groot nadeel. Dit werk net as daar internettoegang, omdat dit afhanklik is van internettoegang. As Telkom of Mweb dus probleme ondervind, is die “cloud” en jou data onbereikbaar. Werkverrigting hang ook af van die internetspoed en die hoeveelheid mense wat toegang het daartoe.

Selfs al bespaar maatskappye oorhoofse kostes met die gebruik van `n “cloud” , kan gebruikskostes maatskappye `n lelike knou gee as dit nie gemonitor en reg bestuur word nie. Wees baie versigtig as jy leêrs deel met ander mense. As jy `n 500 MB leêr met drie ander mense deel, sal dit drie keer sinkroniseer – maw `n koste van 1500MB se data. As jy dit sinkroniseer met jou rekenaar, iPad en iPhone betaal jy elke keer en as jy 3G (wat tussen 15c en R1-00 per MB kan kos) gebruik, kan dit `n aardige bedraggie word. Probeer om jou internetverbruik noukeurig na te gaan as jy van “clouds” gebruikmaar – anders mag jy dalk aan die einde van die maand `n onwelkome verrassing kry.

Privaatheid en sekuriteit is nog `n “cloud” tammeletjie. Daar is veiligheidsmaatreëls om gebruikers te beskerm in plek, maar die vlak van sekuriteit en privaatheid wat nodig is, is nogsteeds `n grys area. Tegnies gesproke kan die “cloud”-diensverskaffer enige tyd toegang kry tot sy kliënt se informasie en ook data verander of verwyder. Fisiese beheer oor private “cloud”-toerusting bly steeds meer sekuur as toerusting wat nie op die perseel en onder iemand anders se beheer is nie.

Kliëntedata sal ook nie noodwendig in dieselfde datasentrum of selfs op dieselfde “wolk” bly nie. Dit opsigself veroorsaak vrae op `n regsvlak oor die jurisdiksie van data.

Ongelukkig is “clouds” ook tot `n mate weerloos teen bedreigings en kriminele sal poog om nuwe wyses te kry om hierdie weeloosheid uit te buit. Vele onderliggende uitdagings en risikos kom te voorskyn as data bedreig word.

Kies dus versigtig watter diens jy jou kosbare inligting aan wil toevertrou en maak seker dat dit altyd beskikbaar sal wees as jy dit nodig het.

(SOURCES: Regan Januarie (IT User Services), http://www.ahimajournal-digital.com), www.wikipedia.org)

Tags: cloud storage
Posted in General, Internet | 1 Comment »

A guide to backing up your data `n Gids tot datarugsteuning

Friday, August 31st, 2012

Or maybe the title of this article should rather read “How to beat procrastination in 5 easy steps”. Because, and let’s be honest here, there are a multitude of more interesting things I’d rather be doing than backing up my data. So rather than just schedule backups each week, I procrastinate and do something else.

Unless you enjoy to redoing all your hard work from scratch and losing precious data in the process, it might be a good idea to get into the habit of data backup. Choose one day a week when things are a little less chaotic than usual, maybe a Friday and make an appointment in your diary to do a weekly backup. Soon enough you’ll be backing up like a pro without any effort.

Try not to overwrite your previous backup. Rather make consecutive copies in various folders on your external hard drive or on your network space and name each with the particular day’s date. If any of the documents become corrupt for some reason, you can always fall back on a previous version.

Regularly check that the medium on which you made your backup is still in working order and you’re able to access your documents. For the same reason use more than one backup medium, for example your network space AND an external harddrive.

In a previous newsletter we told you about the new Sharepoint version implemented on campus. Sharepoint is an effective and powerful information management and collaboration tool, where team members can share data and work together. However, SharePoint is not intended to be used as a platform where users can backup their data.

SharePoint 2010 is currently mostly utilised for Teamsites, which are mainly used by groups (faculties or departments) and one member of this group is then assigned the responsibility to manage documents and permissions on the group’s site.

Each staff member has access to his/her own network space where you can save an allocated amount of data for free. If you choose to have your data closer at hand, get yourself an external harddrive or even dvd’s (although the amount of data you can save on dvd is a bit limited) Never save important data on a flashdrive – it’s sole function is for transporting data from one device to another and is not a dependable medium for backup.

Your last option for data storage, is the “cloud”. By now you know everything there is to know about clouds, the various services and their advantages and disadvantages. Just remember two important facts about clouds. Use cloud storage only for your personal information, not for any academic information or sensitive data.

Also, if you use various devices, remember your cloud service will sync between each of them every time. If you have 500MB data and three devices, you will pay for 1500MB data. This might not sound like much, but if you use a 3G modem, the cost will be very high.

(INFORMATION SUPPLIED BY NEELS BLOM, IT USER SERVICES)

Of dalk moet die titel van die artikel eerder wees “Hoe om jou verslawing aan uitstel te oorwin in 5 maklike stappe!”. Want, kom ons wees nou maar eerlik, daar is `n magdom interessanter dinge wat ek eerder sal doen as om elke Vrydag my data te rugsteun.

Tensy jy lus is om al jou harde werk weer oor te doen en moontlik kosbare inligting te verloor, probeer om in `n roetine te kom van datarugsteun. Moenie uitstel nie, doen dit so gou as moontlik. Kies `n dag in die week – dalk `n tydjie wat minder besig is en dinge rustiger op kantoor is – soos `n Vrydagmiddag en maak elke week dieselfde tyd `n nota in jou dagboek vir data rugsteun. Jy sal gou genoeg in die gewoonte kom om dit te doen tussen jou ander werk deur.

Moenie elke keer net jou vorige rugsteun kopie oorskryf nie – maak liewer ‘n paar opeenvolgende kopiee in verskillende gidse op die rugsteunskyf of rekenaar. Maak byvoorbeeld elke week ‘n nuwe gids met daardie dag se datum in die naam. Indien enige van jou dokumente dan op ‘n manier korrup word, byvoorbeeld a.g.v. probleme met jou hardeskyf, kan jy terugval na ‘n vorige weergawe wat nog reg was.

Maak van gereeld seker dat die medium waarop jy rugsteun nog in werkende toestand is en dat die dokumente wel oopgemaak kan word. Juis ook om hierdie rede, maak gebruik van meer as een rugsteunmedium, byvoorbeeld jou netwerkspasie EN `n eksterne hardeskyf.

`n Vorige keer het ons vertel van die nuwe Sharepoint weergawe wat nou tot julle beskikking is. Sharepoint is `n effektiewe en kragtige hulpmiddel vir inligtingsbestuur en samewerking waar spanlede inligting kan deel en saamwerk. Sharepoint is egter nie `n platform waar gebruikers hulle data kan rugsteun nie.

SharePoint 2010 word tans gebruik vir Teamsites, wat hoofsaaklik deur groepe (fakulteite of departemente) gebruik word en een lid van so ‘n groep word opgelei om regte en dokumente op hierdie webomgewing in te rig en bestuur.

Elke personeellid het ook toegang tot sy eie netwerkspasie waar jy gratis `n beperkte hoeveelheid data kan stoor. As jy verkies om jou data eerder in jou eie hande te hê, kry vir jou `n eksterne hardeskyf of dvd-skywe (die hoeveelheid data wat jy op laasgenoemde kan stoor is egter beperk). Moet nooit data rugsteun op `n flitsskyf nie – dis slegs bedoel vir data oordra van een toestel na `n ander en is glad nie betroubaar nie. Jy mag dalk een oggend verras word met snaakse karaktertjie in plaas van jou belangrike aanbieding of tesis.

Laastens is daar natuurlik die “cloud”, soos julle nou al tot vervelens gehoor het in die week se nuusbrief! Jy kan gebruikmaak van `n verskeidenheid “cloud”-opsies. (Lees meer oor voor- en nadele hier.)

Daar is net twee belangrike feite om in gedagte te hou ivm “clouds”. Gebruik hierdie opsie slegs vir persoonlike inligting, nie vir enige akademiese inligting of data wat sensitief is nie. As jy verskeie toestelle gebruik, onthou dat sekere van hierdie dienste elke keer sinkroniseer tussen jou toestelle – as jy dus 500 MB se data het op een plek en jy het 3 toestelle, gaan jy betaal vir 1500 MB se data. Dit mag na min klink maar as jy `n 3G modem gebruik, gaan jou rekening aan die einde van die maand angswekkend lyk.

Meeste van die dienste het gratis opsies wat genoeg spasie gee vir jou belangrikste lêers om veilig aanlyn gestoor te word, en dit kan selfs outomaties die lêers sinkroniseer tussen jou werk- en tuisrekenaars, wat beteken jy hoef nie dokumente op ‘n flashdrive rond te dra en te onthou om dit te kopieer sodat jy vanaand by die huis kan verder werk aan daardie aanbieding nie – sodra jy dit stoor is dit binne sekondes ook op die ander rekenaar!

Die onderskeie aanlyn dienste het elkeen maar so ‘n paar onderskeidende eienskappe wat een of twee voordele oor die ander bied, dus moet mens maar jou behoeftes ontleed vir data rugsteun en/of sinkronisasie en die beste een vir JOU kies. Lees hier meer oor die verskillende opsies vir “clouds”.

(FEITE VERSKAF DEUR NEELS BLOM, IT USER SERVICES)

Tags: backups, cloud storage
Posted in General, Internet | Comments Off on A guide to backing up your data `n Gids tot datarugsteuning

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