Stellenbosch University Library and Information Service - News from research support services

Category: Uncategorized (Page 2 of 17)

What can your Faculty Librarian do for you?

Your faculty librarian is ready to serve you with the following ace services:

Information Services
Your faculty librarian can assist you in finding academic literature and data, ensuring you access credible and relevant sources. We can also help you evaluate information for quality and reliability. If you need support with assignments, we provide guidance to enhance your research and writing skills.

Training and e-Learning
Training sessions are available for database searching and research support. Whether you need individual or group training, your faculty librarian can provide tailored sessions to meet your needs. These training sessions are available both online and in person for your convenience.

Research Support
Faculty librarians offer support in measuring research impact and provide advice on publishing. We also offer advice on Open Access publication options. We can assist with setting up and managing your author iD e.g. ORCID and help you develop a data management plan for your research.

Collection Development
Faculty librarians manage book orders and subscription services to ensure access to essential resources. This service ensures that you have the information you need when you need it.

You can contact your Faculty Librarian via the A-Z list of departments on the Library Guides. You can book an appointment or just email them to explain your need.

De Paarl newspaper available in Digital Collections

Following recent maintenance in the strongroom in Special Collections, an old newspaper, De Paarl, was identified to be digitised for preservation. The physical copy had become fragile and difficult to handle. The 1892 run of the newspaper was recently digitised in the Library and is hosted on SUNDigital Collections, the Library’s digital heritage repository.

Published by well-known Afrikaans family concern D.F. du Toit & Co. between 1883 and 1898, De Paarl is a very scarce resource and afar acan be ascertained, only available in the South African National Library in part. The publication also appeared infrequently, especially during the initial years of publication.

The resource offers a fascinating look aeveryday life in a small town in the Western Cape before the 20th century and covers national and even international news of the time. Regular columns report on agricultural auctions, legal matters, the arrival of mail and even reports lost livestock.

Digitising the fragile newspaper has been a challenge and care has been taken to digitally enhance the PDF files and improve readability. The collection can be accessed ahttps://digital.lib.sun.ac.za/handle/10019.2/21351.

Author: Mimi Seyffert-Wirth

International Water Association (IWA) Publishing

Stellenbosch University has a Read & Publish agreement with IWA Publishing. Unlimited free Open Access publications for corresponding authors affiliated with the institution are available with this uncapped agreement.  There is no limit to the number of articles that can be published with open access. To qualify for the waiver during the submission process, please ensure that you are listed in your article as the corresponding author and include your full institutional affiliation and associated e-mail address. Articles from authors at Stellenbosch University may be published under the Creative Commons licenses (CC BY), authors retain all rights as per the CC license.

For guidelines on how to publish here, please visit https://iwaponline.com/pages/rp_guidelines.

Enquiries: Sakhile Mngomezelu

Getting started with your research at the library

Whether you are an up and coming researcher or experienced, whether you are new to Stellenbosch University or an old hand, you may all find that we offer research support services that you were not aware of!

A great place to see all our research support services is our Research Services webpage:

You will find a range of available services here, including links to our #SmartResearcher workshop series, publishing support and open access, managing research data, managing references, measuring research impact, analysing data and our unique research collections. Another great source for information is our Research Process library guide:

The research process is a structured approach to conducting research, with several key phases that can help guide the researcher through their research journey. The guide is designed to revolve around steps of Plan & Design, Collect & Capture, Analyse, collaborate & create, Manage, store & preserve, Share & publish and Monitor & evaluate. This is also where you will find some recommended apps and software that could aid your research journey. These can be found under Useful tools for research.

The research process entails several fundamental activities, with each step building on the former and each step requires close attention to detail and following a rigorous methodology (Stewart, 2025). It is important as it provides a scientific basis for the decisions you make about your research. Sticking to a structured process will aid you in producing results that are insightful and transparent and will also make your research reproducible. The research process is not a fixed or rigid process and it can be approached from different angles.

With AI transforming our academic environment, it is also worth considering how it may impact or benefit the research process. AI can be considered an enabler of new methods, processes, management and evaluation in research (Chubb et al., 2022). However, any tools that can aid you must always be approached with a pinch of salt and ethical considerations and reliability must be taken into account. If you are unsure, just ask your librarian!

If any of these services piqued your interest, do not hesitate to contact us. Your faculty librarian and we at Research Support Services are just a click away!

Sources:

Chubb, J., Cowling, P. & Reed, D. 2022. Speeding up to keep up: exploring the use of AI in the research process, AI & Society, 37:1439-1457. DOI: https://doi.org/10.1007/s00146-021-01259-0

Stewart, L. 2025. The research process: Steps, how to start & tips. ATLAS.ti. Available: https://atlasti.com/research-hub/research-process [2025, 27 Feb].

Taherdoost, H. 2024. The research process: From question to conclusion. LinkedIn, 2 Nov. Available: https://www.linkedin.com/pulse/research-process-from-question-conclusion-hamed-taherdoost-n9ajc/ [2025, 27 Feb.].

Author: Kirchner van Deventer

AI tools for helping conduct research

The academic research landscape is evolving rapidly, especially with the advent of generative AI tools developed on large language machine learning models emerging as game-changers for scholars. In research environments, AI tools can mostly be used as general-purpose tools (e.g. Microsoft Copilot) or as task-specific tools (e.g. to deduplicate papers in literature reviews).

General-purpose tools such as large language model (LLM) chatbots can best be applied as research assistants (e.g. to do prompting for ideation or data analysis), or as a model to do data analysis on (such as sentiment-analysis on datasets added to a language model). The latter is accomplished computationally using LLM application programming interfaces (APIs), or by creating Custom GPTs (generative pretrained transformers) with domain-specific datasets. Both of these methods require a paid subscription to an LLM chatbot service.

In this blog entry we focus our attention on task-specific AI tools within the context of research tasks in search and discovery, topic comparison, text summation and writing. This is discussed by way of focusing on the three main application areas of AI tools in research environments, namely in:

  • Reviewing prior studies
  • Identifying gaps in knowledge
  • Generating new research hypotheses for testing

Let’s briefly discuss each of these separately by reference of two tools within each application area that are available to SU researchers:

1.      Reviewing prior studies

AI tools can help automate systematic reviews by scanning the abstracts and full texts of documents to extract key terms and then use clustering algorithms to group similar studies to identify trends. The benefits of using AI to review prior studies include the speed of processing thousands of papers in hours, finding hidden patterns across studies and handling growing volumes of research, although some niche domains still lack sufficient training data.

By example, the EPPI-Reviewer systematic review software package uses machine learning to screen and categorize research papers for systematic reviews. Developed by the EPPI-Centre at University College London, the EPPI-Reviewer is a recommender web-based tool originally developed for Cochrane authors to support the development of systematic reviews from study screening through to data collection, analysis and synthesis. It manages references, stores PDF files, and facilitates qualitative and quantitative analyses such as meta-analysis and thematic synthesis. It also contains some new ‘text mining’ technology which is promising to make systematic reviewing more efficient. It works with modern browsers and web-enabled devices, and one can sign up for a free one-month trial before considering the paid version (https://eppi.ioe.ac.uk/eppireviewer-web).

AI tools can also enhance ones understanding of the semantics of scientific literature and recommend relevant papers and highlight key findings in research by mapping relationships between studies using word embeddings and graph-based algorithms. This is typically accomplished on the back of large language models to summarize findings across papers. Semantic Scholar (https://www.semanticscholar.org) is a free AI-powered search and discovery tool that is an evidence synthesis platform that uses a combination of machine learning, natural language processing and machine vision to add a layer of semantic analysis to the traditional methods of citation analysis to extract relevant figures, tables, and entities from papers. It allows you to search across approximately 200 000 000 papers from all fields of science, for free.

2.      Identifying gaps in knowledge

AI can also assist in identifying gaps in human knowledge across different domains of study, from niche fields to broad interdisciplinary research. In doing so it allows researchers to process large amounts of data, detect patterns, and highlight what’s missing.

Various GPTs that are accessible through a paid LLM chatbot service – such as ChatGPT – are useful in accomplishing this. Notably, the Wolfram Alpha GPT allows a researcher to uncover connections between disparate fields by analysing structured data to highlight unexplored correlations.  The VOSviewer is a software tool for constructing and visualizing bibliometric networks and can visualize citation networks to show declining interest in older theories versus emerging clusters. Although not an AI tool per se, the VOSviewer offers text mining functionality like that deployed in AI models that can be used to construct and visualize co-occurrence networks of important terms extracted from a body of scientific literature. The software can be used freely for any purpose (https://www.vosviewer.com/).

Although SU does not have a subscription to it, Scopus AI combines generative artificial intelligence with Scopus’ trusted content and data to help researchers accelerate their research. It also assists in mapping new research areas and finding opportunities for interdisciplinary cooperation. Built in close collaboration with the academic community, it provides a unique window into humanity’s accumulated knowledge through Scopus, the world’s largest multidisciplinary and trusted abstract and citation database.

The key benefit in using these tools is to analyse millions of papers/patents in hours, and to link gaps in one field to solutions in another.

3.      Generating new research hypotheses for testing

Hypothesis generation involves analysing existing data, finding patterns, and suggesting new areas to explore. AI tools work by finding statistical anomalies, under-explored correlations or conflicting results in data and literature. They also merge ideas from disparate fields using embeddings or graph networks and, in the process, they can generate 100+ hypotheses in minutes.

A practical AI tool to assist in such literature-driven hypothesis generation is Elicit (https://elicit.com/), which uses language models to help researchers quickly find relevant papers and summarize critical findings. Instead of sifting through hundreds of articles manually, researchers can rely on Elicit to scan abstracts, identify noteworthy points, and even suggest potential methods for study. Another valuable platform is Scite.ai (https://scite.ai/) which helps users see how an article has been cited – whether supportively, neutrally, or even in contradiction.

Cross-disciplinary tools designed on LLMs such as GPT-4 or Claude can also be prompted to brainstorm hypotheses by combining fields of study by using prompt engineering to merge concepts from unrelated fields.

Summary

While AI isn’t a replacement for human expertise, it’s a powerful ally. By integrating tools like Elicit or Scite into workflows, researchers can tackle complex projects with greater speed and confidence. As these technologies advance, they’ll continue to democratize access to knowledge and push the boundaries of academic inquiry.

AI tools such as Grammarly can also assist in the writing process but that applies to academic work beyond only research environments and is not discussed here separately.

Author: Wouter Klapwijk

Analyse your research performance with SciVal

The University has access to SciVal since 2023 and we would like to highlight the use cases of this research analytics tool. It can assist you with benchmarking your research performance against peers, identifying potential collaborators and visualising the impact of your research activities across different fields. These features provide valuable data for demonstrating your achievements to funders or help you understand your research metrics.

SciVal consists of two analysis sections:

  • Explore – This section provides key research evaluation metrics for any entity in SciVal, including researchers, institutions/organisations, topics, and countries.
  • Compare – This section allows you to compare and benchmark the research evaluation of one or multiple entities and monitor their progress.
Key functionalities of SciVal:
  • Benchmarking: Compare research metrics of individuals, groups, or institutions against others within their field, region, or globally. 
  • Collaboration analysis: Identify potential collaborators based on research areas and geographic location. 
  • Research impact evaluation: Measure the impact of research outputs through citation analysis and other metrics. 
  • Funding identification: Explore potential funding opportunities aligned with research interests. 
  • Visualisation tools: Display research data through graphs, charts, and other visual representations to easily interpret findings.
Who can use SciVal:
  • Individual researchers:
    To assess your research impact, identify potential collaborators, and plan future research directions. 
  • Research groups:
    To evaluate a research group’s overall performance and identify improvement areas. 
  • Institutions:
    To benchmark research performance against other institutions and identify areas of strength and weakness. 
  • Research administrators:
    To inform funding decisions and demonstrate the impact of research activities. 

Please contact Marié Roux if you need training on how to use these functionalities. A #SmartResearcher workshop will be held in May, please book here if you wish to attend.

New and updated “Read and Publish” agreements for Open Access publishing

The Library and Information Service has signed agreements with a number of publishers that make it easier for SU researchers to publish open access (OA), and in some cases to even publish OA without paying any article processing charge (APC). Many of these agreements have been negotiated by the South African National Library and Information Consortium (SANLiC), of which Stellenbosch University is a member. Herewith is a list of new and recently updated agreements with publishers.

Royal Society of Chemistry Platinum Agreement (2024-2027)

The Library and Information Service has signed a four-year agreement (2024-2027) with the Royal Society of Chemistry (RSC). This agreement allows authors affiliated with Stellenbosch University to publish open access in any of the RSC journals without paying article processing charges. The Royal Society of Chemistry consists of journals that cover the core chemical sciences and related fields such as biology, energy and the environment, engineering, materials, medicine, and physics. There is no limit on the number of articles that can be published open access by authors affiliated with Stellenbosch University. To read more about the titles that are part of the agreement, please visit https://libguides.sun.ac.za/c.php?g=1232541&p=9019731.

SAGE Publishing

This agreement commenced in 2022 and has been renewed for three years (2025-2027).

SAGE is an independent academic and professional publisher of journals, books and electronic media spanning a wide range of subjects. The SAGE SANLiC agreement provides access to SAGE Premier journals collection of over 1,100 titles and permits affiliated authors to publish open access in the hybrid titles listed in the SAGE SANLiC agreement without paying article processing charges.

Fully open access titles: eligible corresponding authors will receive a discount of 20% on SAGE’s fully open access portfolio of titles. Please Click here to see the list of Gold open access titles. There are a few titles where SAGE is contractually prevented from offering open access publishing. A list of excluded journals is available from the publishers

Cambridge University Press (CUP)

This agreement commenced in 2021 and has been renewed for three years (2025-2027). Cambridge University Press (CUP) currently publishes over 400 peer-reviewed scholarly journals, of which 330 are hybrid journals and 40 are gold open-access journals. Participating institutions receive access to CUP’s full collection and affiliated authors can also publish in most hybrid and gold open-access Cambridge Universit Press journals without paying article processing charges (APCs).

Emerald

 This agreement commenced in 2022 and has been renewed for three years (2022-2027). Emerald publishes over 300 scholarly, peer-reviewed journals. The Emerald/SANLiC agreement for 2025-2027 is a transformational open-access agreement that provides read access to the collection that Stellenbosch University subscribes to and authors affiliated with the institution can publish a capped number of articles open access at no extra charge

Oxford University Press

This is a three-year agreement (2025-2027) where read access is provided to OUP’s full collection of more than 370 journals. Affiliated authors can publish open access in OUP’s hybrid journals without paying APCs. In addition, there is a 10% discount on APCs for publishing in OUP’s gold open-access titles.

See the full list of agreements in the Open Access Publishing library guide.

Author and contact person: Sakhile Mngomezulu

SUNScholar is open to receive submissions for the April 2025 graduation

With a new and exciting year ahead, SUNScholar is ready for the submission of theses or dissertations to Thesis management.

Due to the many changes taking place last year, Thesis management can seem overwhelming. However, there are dedicated staff ready to assist with the three-step process of completing those final steps before graduation.

Part of last year’s changes include the perpetual availability of Thesis management throughout the year.  Therefore, there will be no waiting period as to when a graduate can be nominated on the system.  That said, the cut-off date for the final nomination of a student, the submission of a thesis/dissertation, and the approval of said submission will remain.

The cut-off dates for each graduation period are as follows:

  • March/April 2025 graduation: closing date is 4 March 2025
  • December 2025 graduation: closing date is 27 November 2025

Please follow this process:

  1. The final thesis or dissertation must be submitted in PDF format.
  2. Log onto SUNStudent Academia.
  3. Click on Examinations, then click Thesis Management.
  4. The supervisor/promoter or administrative staff nominates the candidate.
  5. Please make use of Remarks to indicate the month and year of graduation.
  6. The thesis/dissertation is uploaded by the supervisor/promoter or administrative staff.
  7. The supervisor/promoter or administrative staff approves the submission.
  8. The thesis/dissertation will be publicly accessible on SUNScholar following graduation, provided that no restrictions apply.

Please note that if you do not have access to SUNStudent access can be provisioned by following these steps:

  1. Please access the SUNStudent Service Desk here.
  2. The tile marked ‘user access management’ is the section that allows users to complete their user role access request.

For more information and assistance see here.

Please join us on 12 February when we present an online training webinar on Thesis management.  Please book via the the Training platform for staff.  Herewith is the link to make a booking.

Author: Paulette Talliard

The transformative impact of SUNScholarData on research and open science

Since its inception, SUNScholarData has been a game-changer in Stellenbosch University’s research landscape. As the institution’s official research data repository, SUNScholarData provides a secure, structured, and FAIR (Findable, Accessible, Interoperable, and Reusable) platform for researchers to store, manage, and openly share their datasets with the research community and the broader academic ecosystem.

SUNScholarData has significantly contributed to the visibility of research outputs by ensuring that datasets are assigned unique Digital Object Identifiers (DOIs). This feature enhances the discoverability of research and promotes collaboration among scholars within and beyond the institution. Making data openly accessible allows researchers to boost citations and contribute to the global research community. Funders require proper research data management, and SUNScholarData serves as a crucial tool in ensuring compliance. It aligns with institutional policies on Research Data Management (RDM) and supports researchers in adhering to best practices and fostering a culture of responsible data stewardship.

Supporting Data Integrity and Long-Term Preservation

Preserving research data is vital for verification, replication, and continued inquiry. SUNScholarData provides a robust infrastructure that ensures long-term preservation, mitigating risks of data loss while maintaining the integrity of research outputs. This has proven particularly valuable for multi-year and interdisciplinary projects. Through training initiatives such as SunDMP Wednesdays and RDM workshops, Stellenbosch University Library has equipped emerging researchers with essential skills to manage their data effectively. By utilizing SUNScholarData, these researchers gain hands-on experience in data documentation, licensing, and sharing, positioning them for success in an increasingly data-driven academic environment.

SUNScholarData growing in leaps and bounds

The diagram below shows the usage statistics of the SU institutional data repository since 2020-2021.

SUNScholarData: Growth in views, downloads and depositors

The annual statistics indicate a substantial increase in engagement and data contributions over the five-year period from 2020 to 2024. The number of views has grown significantly, from 7,960 in 2020 to 53,755 in 2024, demonstrating a heightened awareness and utilisation of the repository. Similarly, downloads have steadily increased from 1,764 to 7,152, suggesting that researchers and other stakeholders are actively accessing and utilising the shared datasets. The rise in depositors, from 15 in 2020 to 47 in 2024, highlights a growing culture of data sharing and open access research. These trends suggest a positive trajectory in research data management adoption, aligning with broader global movements towards open science.

What’s Next for SUNScholarData?

Integrating Sustainable Development Goals (SDGs) into SUNScholarData marks a significant step in aligning Stellenbosch University’s research outputs with global sustainability priorities. By introducing an SDG selection feature, researchers will now be able to explicitly link their datasets to specific SDGs during submission. This initiative focuses on all the goals, from SDG 1 to SDG 17.

Additionally, a retroactive tagging project will ensure that existing datasets are updated with relevant SDG metadata, while datasets harvested from external platforms like PLOS ONE and Mendeley Data will also be integrated where possible. This enhancement not only increases the visibility of the university’s contributions to global challenges but also fosters collaboration, compliance with international frameworks, and opportunities for funding and recognition.

Author: Xabiso Xesi

The Role of Diamond Open Access in Advancing Open Scholarship at Stellenbosch University

Stellenbosch University is at the forefront of advancing open scholarship through its commitment to Diamond Open Access. This model eliminates financial barriers for both authors and readers and transforming the way knowledge is shared and accessed. From hosting open-access journals on the SUNJournals platform to plans for a dedicated monographs platform, Stellenbosch is ensuring that research outputs are freely accessible to all.

The University of Cape Town hosted a very informative conference on the 9-13 of December 2024. This conference afforded Open Science advocates the opportunity to interact and discuss issues around diamond open access and initiatives that exist to promote diamond open access. Diamond’s open-access existence revolves around ensuring that research output remains a public good, which must be produced and accessible without any form of restrictions. Making research outputs/knowledge freely accessible through open-access publishing contributes immensely to social justice by ensuring equitable access. Open science advocates from all parts of the world got a chance to interact and discuss the best practices to promote open access. Academic libraries have a critical role in ensuring equitable access to knowledge, and diamond open access aims to remove financial barriers and encourage equitable access to both the author and the reader. Access to knowledge remains a critical aspect in societies and academic institutions are at the forefront of ensuring that knowledge produced matches knowledge consumption. Diamond’s open access aims to eradicate APCs as a financial barrier to knowledge production. Novice and well-established authors have had to pay article processing charges to publish articles, and diamond open access emanates a great opportunity to publish without any barriers.

Article processing charges (APCs) are mostly in Euros and authors from the global south find it expensive to publish, and that harms knowledge production. Africa is rich in knowledge; through diamond open access, authors can publish on indigenous knowledge and issues that are related to our societal issues. Diamond open access is often associated with predatory publishing; however, it is a model where publications are freely available to readers at no cost and authors do not have to pay APCs for publishing. To ensure the quality of the outputs, transparency, and reliability, diamond open access platforms peer-review their research outputs. To promote diamond open access, institutions have introduced platforms to host journals and monographs to ensure that researchers can publish without paying APCs. Diamond open access also plays a vital role in the decolonization of the publishing model; it ensures that perspectives from marginalized societies have a platform and are not excluded. It offers publishing in a variety of languages, which allows wider accessibility and sharing of knowledge in its original form. Diamond open access is not here to replace traditional publishing models but to provide an alternative for publishing scholarly outputs to authors who cannot afford APCs and to promote equity and justice where authors from diverse communities have equal opportunities to publish.

Establishing Diamond Open Access Platforms at Stellenbosch University:

Open Journal system (SUNJournals)

It is a publishing platform built on open-source software for managing and publishing scholarly journals. Sun Journals hosts 27 journals on different subjects to allow authors from different disciplines to publish for free and provide free access to the readers. Authors are encouraged to make use of the SUN journals platform, targeting first-year students, researchers, postgraduates, and academic staff interested in publishing. The good thing about OJS is that it can be integrated with green open-access platforms, e.g., SunScholar, to enhance the dissemination of research. The platform is free to both the reader and the author but that doesn’t exclude the peer review process to ensure that outputs are of a high quality and reliable.

Monographs platform

A few institutions in South Africa have already established their monograph platforms to enable authors to publish a variety of books in a variety of languages. This platform offers authors a great opportunity to publish more about indigenous knowledge that is freely accessible to the readers and has no cost of publication for the author. This platform promotes wider dissemination of knowledge, equitable access, and free access for all without restrictions. The Stellenbosch Library plans to establish its own monographs platform as part of diamond open access to ensure that we have a community-driven publishing platform that eliminates all barriers involved in publishing. The monograph platform will promote improved research impact and equitable access compared to traditional publishing models and make scholarly research freely accessible to a wider audience.

Conclusion
Diamond Open Access represents a transformative shift in academic publishing, promoting equity, decolonization, and unrestricted access to knowledge. Stellenbosch University’s initiatives, such as SUNJournals and plans for a monograph’s platform, exemplify its commitment to advancing open scholarship. By eliminating financial barriers and fostering inclusive publishing, Diamond Open Access ensures that diverse voices are heard, and knowledge is shared freely. Let’s continue to support and expand these efforts, creating a more just and accessible future for scholarly communication.

Authors: Sakhile Mngomezulu, Xabiso Xesi

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