Library Research News

Stellenbosch University Library and Information Service - News from research support services

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Update on EndNote implementation


With January nearing faster than some of us might hope, we are working hard to have everything in place so our users can download, install, and access EndNote in the first week of January 2024. The SU Harvard Style is ready for use and once we have the full license, our clients are welcome to make recommendations or request changes to the style. We have also identified six “super users” who will be responsible for providing EndNote support and training in their respective areas. They are:

Kirchner van Deventer, Manager: Carnegie Research Commons

Letlao Seloma, Librarian: Carnegie Research Commons

Sanda Nyoka, Law Librarian

Lucinda Raath, Arts and Social Sciences Librarian

Yusuf Ras, Head: Medicine and Health Sciences Library

Heila Mare, Theology Librarian

These six librarians have received advanced training in EndNote. The next phase in EndNote training will be in-house training for other library staff. This training will be more basic in nature, but will allow most of our staff members to assist in basic queries and troubleshooting. If advanced support is needed, you will be referred to one of the librarians listed above.

In addition to our in-house training, we will also provide monthly training to all SU staff and students who need it. This training will form part of our popular #SmartResearcher training sessions, so keep an eye out for the 2024 schedule! There will be two types of training. The first will be a session on how to migrate your existing Mendeley or Zotero Library to EndNote. During this training we will also take you through the process of downloading and installing EndNote on your device(s). The second type will be a practical training session where we will take you through all of EndNote’s features and capabilities. We will show you how to import references from databases, how to search some databases from within EndNote, how to navigate your library and how the MS Word plugin, Cite-while-you-write, works. Our EndNote Library Guide will also be up and running by January 2024 and it should prove a useful resource for FAQs, troubleshooting and other guides on how to use the tool.

We hope that you are as excited as us about this new reference management tool and may it contribute to the success of your research journey!


Evaluate your research impact with bibliometric reports

Did you know that the Library offers the following bibliometric reports to evaluate your research impact:

1. Basic metrics information

This report will include the H-Index from the different databases such as Scopus, Web of Science, Google Scholar, etc.
The information will be shared via e-mail or in Excel format.

 2. Full Researcher Impact Report

This full report will be in the format of a Microsoft PowerPoint slideshow which will include the following:

  • A summary page that includes all the important metrics, such as the H-Index from different databases, the M-Index, the G-Index and other indices. The total publications and citations per year, and per database. Your top article in Altmetrics. The top 2 highly cited articles in Scopus or Web of Science and a few other important metrics.
  • VosViewer visualisation  – Co-authorship analysis.
  • VosViewer visualisation  – Citations analysis.
  • PowerBi report which includes visualisations of all the important metrics related to your research output, from a specific database such as Scopus or Web of Science, depending on where most of your articles are indexed.
  • Guidance on the responsible use of metrics.
  • Methodology: Explanation of the tools used as well as links to your author profiles in the different databases.
  • Glossary: Explanation of all the important terms used in the report.

The information will be shared in a PowerPoint template, including the PowerBi report embedded in PowerPoint. A link to the PowerBi report will also be shared as well as an Excel document with underlying data, including your top 50 articles in Altmetrics.

3. SciVal Reports

A range of different reports could be created by means of SciVal which is based on Scopus data. A specific date range will be chosen, of which the longest period is 10 years. A wide range of metrics are available.

Request your report from your Faculty Librarian or contact Marié Roux to coordinate the request.

Visit our Research Impact library guide for more information.

Find help to submit your thesis/dissertation

Do you need to submit your thesis or dissertation? The Library’s help page on the thesis/dissertation submission procedure will help you to find all the relevant information you need.

SUNScholar repository

You will find valuable information on who does what, and when. There are specific processes to follow, and this page gives step-by-step guidance on how to complete these processes, for both supervisor and student.

There are various title page templates and declaration templates to download.  For the student using LaTeX, there is a link via TexLive or MikTeX, to download the software.

Please send your enquiries to There will also be a training session on how to submit your thesis on 20 February. Please book your space here.

SUNScholarData repository

For students who need to submit their research data along with their thesis or dissertation, the following will give guidance on the process.

  1. How to Upload a Single File
  2. How to Upload Multiple Files
  3. How to Publish a File

Further guidance relating to the use of SUNScholarData can be found in the SUNScholarData Library Guide.



Invitation: Open Access Week event

The theme for this year’s OA Week “Community over Commercialisation” encourages a candid conversation about approaches to open scholarship that prioritise the best interests of the public and academic community.  According to UNESCO, by prioritising the community we can prevent the “inequitable extraction of profit from publicly funded scientific activities”.  The theme can be applied to various case scenarios you might find within the research cycle.

Stellenbosch University Library will engage in an active panel discussion that will address the aspects of transformational agreements and their impact on the publisher, author, and research-intensive institution.  The research community is hereby invited to join and actively participate in this discussion and find out how these agreements work within the SU research community.

Venue: Stellenbosch University Library, Auditorium
Date: Monday, 23 October 2023
Time: 11h00 – 12h00

Bookings: In-person or online

Should you have any questions for the panel, please send it to
Please take note that the discussion will be streamed, and the recording will be available on YouTube after the event.

Enquiries: Songezo Mpikashe

Special Collections as research tool: The JJ Smith collection

The documents in the J. J. Smith Collection (Ms 333) were donated to the SU Library and Information Service in 2000. A record of the J.J. Smith Collection is available in the library catalogue to make it more accessible.  This collection holds documents dating from 1883 to 1949 and consists of 88 pamphlet boxes containing correspondence; articles; photographs; manuscripts; notebooks; radio talks; speeches; personalia; newspaper clippings and more. Some of the notebooks contain interesting contributions to the language of children, students, old people, regional language, names of places, names of trees, animals, etc.

The focus of the documents is on the history, orthography and spelling of the Afrikaans language.

“J. J. Smith (1883-1949) became the first editor of the Afrikaans dictionary, (Woordeboek van die Afrikaanse Taal), in 1926. He was an exceptional linguist who left a lasting impression on the history of Stellenbosch University, as well as the press in South Africa (Nasionale Pers). He was also the first professor in Afrikaans and Dutch at Stellenbosch University in 1919 and the first editor of the Afrikaans magazine, Die Huisgenoot”.

The collection is completely described, catalogued and indexed, and available to researchers. To gain access to the collection please visit Special Collections.

See more information in this article: BibNews August 2007.

Authors: Marieta Buys and Busi Mofu

Stellenbosch University to get EndNote license

EndNote - Ritme

Stellenbosch University Library and Information Service is very pleased to announce that, starting January 2024, staff and students will have access to EndNote 21. The decision to acquire EndNote follows a survey we conducted earlier this year on our clients’ satisfaction with Mendeley as the supported reference management tool at Stellenbosch University. The survey indicated a large level of dissatisfaction with the reliability of Mendeley. At the same time, we conducted a benchmarking exercise to see what reference management software other institutions were using. It was notable that most of the research-intensive institutions were subscribed to EndNote. Given the overall dissatisfaction with Mendeley and what appears to be the software of choice at other institutions, the decision was made to subscribe to EndNote.

EndNote is one of the best reference management software packages available. With EndNote you can manage and format your citations with ease and its integration with cloud services and word processors are some of the best. Here is a short list of some of EndNote’s features:

EndNote’s style customisation feature is especially promising as we will be able to create custom styles according to our clients’ specific needs. In addition, EndNote offers a level of software stability that open-source reference managers unfortunately do not provide as yet. Naturally, we will offer support and training in how to migrate from Mendeley or Zotero to EndNote, if you wish to do so.

We will share further announcements regarding training and other resources as we get closer to January, so keep your eye on Library Research News for further updates. In the meantime, have a look at this video to see what some of the new features of EndNote 21 are.

Enquiries: Kirchner van Deventer

Tools for Thought: A brief overview of Keenious

Keenious | LinkedIn

In what will hopefully be the first of many, we have made a video that gives a short overview of a tool that can be very valuable for academic research. In this video, we discuss Keenious and, specifically, how it works as a MS Word plugin. Keenious analyses pieces of text and then automatically recommends academic articles that may be relevant. The tool is free to use for individuals and it really works like a dream! Have a look at the video below:



If you have any questions or you want assistance in setting Keenious up on your computer, feel free email us!

Where to find help on publishing avenues

Did you know that our faculty librarians offer assistance in choosing the best avenues for publishing your research? They can assist you with the following:

A library guide on where to publish your research

It gives you an overview of all the important aspects of publishing and finding a suitable journal to publish your research. Visit the library guide here.

Journal metrics in databases such as Scopus and Web of Science

With the use of journal metrics (see this page on library guide) you will be able to decide which journal to publish. These metrics include the Impact Factor, CiteScore, SNIP, and many more. It is also helpful to see in which percentile the journal falls, and then also analyse the subject fields and get suggestions for other journal titles in which you may publish.

Publish in accredited journals

Consult the Division for Research Development’s webpage for information on which journals are accredited by the DHET to qualify for subsidy. Librarians will also be able to assist you with whether a specific journal is accredited or not.

Guidance on how to avoid predatory publishers

Librarians are also able to assist you with determining whether a journal/publisher is predatory. This tab in the Library guide will give you some guidance on the topic, but you are also most welcome to contact your faculty librarian for assistance.

Getting to know all the Open Access avenues and discounts that exist

Your research will be widely visible and accessible if you publish with Open Access avenues. See more information here and see the library guide which describes all the discounts available by means of transformative agreements for Open Access publishing here.

A workshop on where to publish will be presented early October

The workshop, Making important decisions about publishing your research, will be presented again early October. Please make sure to book your space here!

Enquiries: Your faculty librarian or Marié Roux




What can SUNScholarData do for you?

Are you someone who has been mulling over any of the following questions:

  1. How can I go about uploading my research data to an Openly Access repository so that I can satisfy my academic publisher’s requirements?
  2. How can I provide reviewers with access to my research data as part of the peer-review process?
  3. How can I obtain a Digital Object Identifier for my research data so that I can satisfy my academic publisher’s demands?
  4. How can I ensure that my research data are openly accessible after I graduate from Stellenbosch University?
  5. How can I make previously published research data more findable?

Well, if that is the case you need to look no further than SUNScholarData, Stellenbosch University’s very own institutional research data repository. SUNScholarData is used for the long-term archival storage and publication of research data produced or collected in relation to research conducted under the auspices of Stellenbosch University. The research data published on the repository are openly accessible. The Library and Information Service library guide on SUNScholardata provides a wealth of information relating to the use of the repository.

If you are interested in finding a solution to your problem click here in order to make use of SUNScholarData. Should you require more information about SUNScholarData click here to access the SUNScholarData Library Guide or contact the Research Data Services Division at the following e-mail address:

Author: Samuel Simango

#SmartResearcher webinars for September

September’s #SmartResearcher webinars will focus on improving your research impact and the visibility of your research, data sharing and dissemination, data visualisation with tools such as MS PowerBI, Tableau Public and RawGraphs and, finally, an introduction to ORCID and why it is such a valuable resource for researchers. Below is the list of the upcoming webinars:


These workshops are aimed at postgraduate students, emerging researchers and academic staff and the focus will be on the research process. The sessions vary in length depending on the subject matter, but cover a wide range of subjects related to the postgraduate research journey.

Maximise your research impact

This workshop will show how to improve your impact as a researcher. The following two sessions will be presented:

Session 1: Increase the visibility of your research (1 hour)

Participants will learn to:

  • Find and navigate social research networks (ResearchGate,, Mendeley, etc.)
  • Develop research profiles
  • Understand how to increase your visibility as researcher
  • Understand the role of science communication and social media

Session 2: Measure your impact (1 hour)

Participants will learn about:

  • The different citation metrics and altmetrics and where to find it
  • Awareness of methods to increase citations
  • Responsible use of metrics

Date: 21 September 2023 @ 14:00-16:00

Register Here

Enhancing the visibility of your research output through self-archiving

Stellenbosch University’s institutional policy on the self-archiving of research output is curated by the Library and Information Service. Complying with this policy, which asks researchers to deposit copies of their research output in SUNScholar, our institutional repository, can greatly increase the visibility and impact of research output. This workshop will teach participants more about the policy and how to comply with the policy in order to improve access to and visibility of their research outputs.

Date: 6 September 2023 @ 14h00 – 15h30

Register Here

Data sharing and dissemination: ethical and legal considerations

The workshop is designed to illuminate the methods and platforms of data sharing and highlights various ways in which data can be shared and disseminated within acceptable ethical and legal considerations.

Date: 7 September 2023 @ 14h00 – 16h00

Register Here

Data Visualisation with Power BI

The workshop will be a hands-on introduction to Power BI, available for free through SU’s subscription to Microsoft 365.

Participants will learn the following:

  • How to install the desktop application and connect to Microsoft Excel
  • Start visualising data easily with an extensive library of data visualisations.
  • How to build reports and dashboards

Date: 19 September 2023 @ 14h00 – 16h00

Register Here

Mendeley for reference management

Managing your references can be a daunting task. This workshop will introduce you to Mendeley, a free tool focusing mainly on reference management. Mendeley offers various services, including reference management, organising and annotation of PDF documents and collaboration.

Date: 20 September 2023 @ 11h00 – 13h00

Register Here

Introduction to Tableau Public and RawGraphs for data visualisation

This workshop will be an introductory course to visualise your data with Tableau Public and RAWGraphs. Both are free tools and fairly user friendly.

Date: 26 September 2023 @ 14h00 – 16h00

Register Here

Managing your unique author identity with ORCID

ORCID is an open, non-profit, community-driven effort to create and maintain a registry of unique researcher identifiers and a transparent method of linking research activities and outputs to these identifiers. This workshop will explain what ORCID is, how to register and populate your profiles.

Date: 28 September 2023 @ 14h00 – 15h00

Register Here

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