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FortiClient VPN replaced by Citrix

Tuesday, December 1st, 2020

Many of you have been using FortiClient VPN for quite some time to access to internal University services i.e. TeraTerm.  However, FortiClient is built on outdated technology which will no longer be available at the end of January 2021. If you are a Windows user, we recommend that you replace FortiClient with Citrix  Gateway as soon as possible.  Currently there is no support for all Linux versions at the moment but we are investigating possible solutions.

The new service has been made available by Information Technology for students and staff. Citrix Gateway will allow you to access internal, University network-based applications from the Internet. This service, as well as the University, is protected and secured by multi-factor authentication for identity verification and also requires that a device must meet specific security requirements before it is allowed on the University’s network.

Students and permanent staff can migrate to the new VPN service by going to their web browser to the site and follow the on-screen instructions.

SunID users can migrate to SU VPN MSP service by going to their web browser to the site and follow the on-screen instructions.

Alternatively, you can log a request for assistance with the setup of VPN on the ICT Partner Portal.

MatiesWiFi discontinued at the end of 2020

Tuesday, November 17th, 2020

From January 2021 MatiesWiFi will no longer be available and all users will be required to use eduroam for wireless connections. (More information on eduroam)

The reason for this change is the necessity to move away from a less secure WiFi option (MatiesWiFi) to a more secure one where your data and identity are encrypted and protected (eduroam)

How to access eduroam if your device is registered

If your device is already registered on US WiFi network, namely Matieswifi or Secure, it will be able to connect to eduroam automatically. Just use your full username ( ) and password to log in. Instead of MatiesWiFi or Secure select the eduroam network on your device’s WiFi settings. In order to access the internet via eduroam, you will still need to open your Inetkey.

Full instructions are available on our Service Catalogue and in this guide.

How to access eduroam if your device is not registered

If your device is not registered for the SU WiFi network please use Registerme to do so. Each device must be registered on its own and you can register up to 5 devices on US WiFi network. Take note that these instructions are only applicable if you want to register your device on the eduroam WiFi network. For other network registration please log a request on our ICT Partner Portal

At the end of 2020 all devices will be removed from the MatiesWiFi network, so please remember to re-registered all your devices to work on eduroam from 2021.

Skype now more limited

Thursday, October 8th, 2020

In a previous article we’ve mentioned that Microsoft will no longer use TLS 1.0 and 1.1 after 15 October 2020 and that they will move over to TLS 1.2 for better security.

After the deprecation of TLS 1.0 and 1.1 on 15 October, Skype for Business will no longer show your Free/Busy presence and you will also not be able to use the address book. 

We advise that you Microsoft Teams for collaboration and chat features which were previously available in Skype for Business.

Staff who use the Skype for Business application for their office phone number will still have to use Skype for Business to make and receive external PSTN (Telkom, Cell phone) calls.  This functionality will be moved to Teams as soon as possible and users will be contacted in this regard.

Microsoft Teams meeting recordings will now be saved to OneDrive and SharePoint

Wednesday, October 7th, 2020

What does this mean?

Microsoft has opted to change the storage space where new Teams meeting recordings are stored on, and served from, to OneDrive and SharePoint (ODSP),  instead of Microsoft Stream. This change will occur in the next few months and more information will be made available at a later date.

How does this affect Stellenbosch University?

This change impacts the organisation in several ways:

  • New features

The move to ODSP immediately unlocks long-awaited features including external and guest sharing, with improved transcription quality, speaker attribution, transcript content search, and other features to follow in 2021.

  • Meeting storage

Non-Channel meetings will be stored in the OneDrive of the person who clicked the record button in a special folder labelled “Recordings” – that sits at the top of the recorder’s OneDrive. Channel meetings will be stored in a folder labelled “Recordings” under a folder named after the channel under the Team’s document library.

  • Permissions

All meeting invitees – except for external users – in non-channel meetings will automatically get a shared link to access the meeting recording. External users will need to be explicitly added to the shared list by the meeting organiser or the person that clicked the record button. For Channel meetings, permissions will be inherited from the owners and members list in the channel.

What should I do to prepare?

For now, you as the user should do nothing. This is an automated process being implemented on a server level. We at IT will be testing these new features extensively before any implementation will be made on the user environment. More information will be communicated at a later date.


Teams: Useful links

Tuesday, August 4th, 2020

Due to the current situation many staff members have to switch to online platforms and there is a greater need for online meetings using Microsoft Teams. Below are a few convenient links with guides on how to use it.

Office 365 Training Center

Microsoft Teams help center

Planner Self-help guide

OneDrive help center

OneNote help center

Meetings in Teams

Schedule a meeting in Teams

Join a Teams Meeting (video)

Manage Meetings (Video)

Start an instant meeting in Teams

Share content in a meeting in Teams

Create instant meetings with Meet Now (video)

Record a meeting in Teams


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