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It is )] TJ ET BT 61.016 606.442 Td /F4 9.0 Tf [(certified against the internationally recognised information security standards, but you are still responsible for using it in a )] TJ ET BT 61.016 595.453 Td /F4 9.0 Tf [(safe and secure way.)] TJ ET BT 61.016 575.464 Td /F1 9.0 Tf [(Why use OneDrive for Business?)] TJ ET 0.153 0.153 0.153 RG 85.866 558.291 m 85.866 558.703 85.696 559.113 85.404 559.405 c 85.113 559.696 84.703 559.866 84.291 559.866 c 83.878 559.866 83.469 559.696 83.177 559.405 c 82.885 559.113 82.716 558.703 82.716 558.291 c 82.716 557.879 82.885 557.469 83.177 557.177 c 83.469 556.886 83.878 556.716 84.291 556.716 c 84.703 556.716 85.113 556.886 85.404 557.177 c 85.696 557.469 85.866 557.879 85.866 558.291 c f BT 91.016 555.475 Td /F4 9.0 Tf [(It provides 5TB of cloud storage space for each staff member and student. This means you have ample space to )] TJ ET BT 91.016 544.486 Td /F4 9.0 Tf [(store your documents)] TJ ET 85.866 536.313 m 85.866 536.725 85.696 537.135 85.404 537.427 c 85.113 537.718 84.703 537.888 84.291 537.888 c 83.878 537.888 83.469 537.718 83.177 537.427 c 82.885 537.135 82.716 536.725 82.716 536.313 c 82.716 535.901 82.885 535.491 83.177 535.199 c 83.469 534.908 83.878 534.738 84.291 534.738 c 84.703 534.738 85.113 534.908 85.404 535.199 c 85.696 535.491 85.866 535.901 85.866 536.313 c f BT 91.016 533.497 Td /F4 9.0 Tf [(Your data will always be available from anywhere, anytime, on any device with an internet connection)] TJ ET 85.866 525.324 m 85.866 525.736 85.696 526.146 85.404 526.438 c 85.113 526.729 84.703 526.899 84.291 526.899 c 83.878 526.899 83.469 526.729 83.177 526.438 c 82.885 526.146 82.716 525.736 82.716 525.324 c 82.716 524.912 82.885 524.502 83.177 524.210 c 83.469 523.919 83.878 523.749 84.291 523.749 c 84.703 523.749 85.113 523.919 85.404 524.210 c 85.696 524.502 85.866 524.912 85.866 525.324 c f BT 91.016 522.508 Td /F4 9.0 Tf [(Your documents will also be backed up and safe if you have problems with your device's hardware or if it gets lost )] TJ ET BT 91.016 511.519 Td /F4 9.0 Tf [(or stolen.)] TJ ET BT 61.016 491.530 Td /F1 9.0 Tf [(How do I access OneDrive for Business?)] TJ ET BT 61.016 471.541 Td /F4 9.0 Tf [(All staff automatically has access to OneDrive and can be accessed in the following ways:)] TJ ET 85.866 454.368 m 85.866 454.780 85.696 455.190 85.404 455.482 c 85.113 455.773 84.703 455.943 84.291 455.943 c 83.878 455.943 83.469 455.773 83.177 455.482 c 82.885 455.190 82.716 454.780 82.716 454.368 c 82.716 453.956 82.885 453.546 83.177 453.254 c 83.469 452.963 83.878 452.793 84.291 452.793 c 84.703 452.793 85.113 452.963 85.404 453.254 c 85.696 453.546 85.866 453.956 85.866 454.368 c f BT 91.016 451.552 Td /F4 9.0 Tf [(OneDrive desktop application)] TJ ET BT 61.016 431.563 Td /F4 9.0 Tf [(If you dont have access to the OneDrive for Business application, you can download it here:)] TJ ET 0.373 0.169 0.255 rg BT 430.700 431.563 Td /F4 9.0 Tf [(https://microsoft.com/en-)] TJ ET 0.373 0.169 0.255 RG 0.18 w 0 J [ ] 0 d 430.700 430.412 m 529.232 430.412 l S BT 61.016 420.574 Td /F4 9.0 Tf [(za/microsoft-365/onedrive/download.)] TJ ET 0.18 w 0 J [ ] 0 d 61.016 419.423 m 208.076 419.423 l S 0.153 0.153 0.153 rg 0.153 0.153 0.153 RG 85.866 403.401 m 85.866 403.813 85.696 404.223 85.404 404.515 c 85.113 404.806 84.703 404.976 84.291 404.976 c 83.878 404.976 83.469 404.806 83.177 404.515 c 82.885 404.223 82.716 403.813 82.716 403.401 c 82.716 402.989 82.885 402.579 83.177 402.287 c 83.469 401.996 83.878 401.826 84.291 401.826 c 84.703 401.826 85.113 401.996 85.404 402.287 c 85.696 402.579 85.866 402.989 85.866 403.401 c f BT 91.016 400.585 Td /F4 9.0 Tf [(Web Interface)] TJ ET BT 61.016 380.596 Td /F4 9.0 Tf [(Log on to)] TJ ET 0.373 0.169 0.255 rg BT 101.048 380.596 Td /F4 9.0 Tf [(Office365 with your email address and password.)] TJ ET 0.373 0.169 0.255 RG 0.18 w 0 J [ ] 0 d 101.048 379.445 m 297.626 379.445 l S 0.153 0.153 0.153 rg 0.153 0.153 0.153 RG 85.866 363.423 m 85.866 363.835 85.696 364.245 85.404 364.537 c 85.113 364.828 84.703 364.998 84.291 364.998 c 83.878 364.998 83.469 364.828 83.177 364.537 c 82.885 364.245 82.716 363.835 82.716 363.423 c 82.716 363.011 82.885 362.601 83.177 362.309 c 83.469 362.018 83.878 361.848 84.291 361.848 c 84.703 361.848 85.113 362.018 85.404 362.309 c 85.696 362.601 85.866 363.011 85.866 363.423 c f BT 91.016 360.607 Td /F4 9.0 Tf [(OneDrive is also accessible via )] TJ ET 0.373 0.169 0.255 rg BT 218.051 360.607 Td /F4 9.0 Tf [(my.sun )] TJ ET 0.373 0.169 0.255 RG 0.18 w 0 J [ ] 0 d 218.051 359.456 m 249.560 359.456 l S 0.153 0.153 0.153 rg BT 249.560 360.607 Td /F4 9.0 Tf [(by clicking on the Office365 link or searching for Office365 in the search )] TJ ET BT 91.016 349.618 Td /F4 9.0 Tf [(field.)] TJ ET BT 61.016 329.629 Td /F1 9.0 Tf [(What if I have been using OneDrive personal, Dropbox and other cloud storage options?)] TJ ET BT 61.016 309.640 Td /F4 9.0 Tf [(You can keep on using them, but it is very important that you only use these storage options for your personal data.)] TJ ET BT 61.016 289.651 Td /F4 9.0 Tf [(OneDrive for Business and SharePoint online areavailable under the US MS Licence agreement for storage and sharing )] TJ ET BT 61.016 278.662 Td /F4 9.0 Tf [(of institutional data. 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SU )] TJ ET BT 91.016 216.706 Td /F4 9.0 Tf [(copyright agreements do not extend to storing of documents protected under the copyright law on OneDrive for )] TJ ET BT 91.016 205.717 Td /F4 9.0 Tf [(business or any other public store space.)] TJ ET 85.866 197.544 m 85.866 197.956 85.696 198.366 85.404 198.658 c 85.113 198.949 84.703 199.119 84.291 199.119 c 83.878 199.119 83.469 198.949 83.177 198.658 c 82.885 198.366 82.716 197.956 82.716 197.544 c 82.716 197.132 82.885 196.722 83.177 196.430 c 83.469 196.139 83.878 195.969 84.291 195.969 c 84.703 195.969 85.113 196.139 85.404 196.430 c 85.696 196.722 85.866 197.132 85.866 197.544 c f BT 91.016 194.728 Td /F4 9.0 Tf [(You are entirely responsible for your own information. 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Microsoft Teams meeting recordings will now be saved to OneDrive and SharePoint

Wednesday, October 7th, 2020

What does this mean?

Microsoft has opted to change the storage space where new Teams meeting recordings are stored on, and served from, to OneDrive and SharePoint (ODSP),  instead of Microsoft Stream. This change will occur in the next few months and more information will be made available at a later date.

How does this affect Stellenbosch University?

This change impacts the organisation in several ways:

  • New features

The move to ODSP immediately unlocks long-awaited features including external and guest sharing, with improved transcription quality, speaker attribution, transcript content search, and other features to follow in 2021.

  • Meeting storage

Non-Channel meetings will be stored in the OneDrive of the person who clicked the record button in a special folder labelled “Recordings” – that sits at the top of the recorder’s OneDrive. Channel meetings will be stored in a folder labelled “Recordings” under a folder named after the channel under the Team’s document library.

  • Permissions

All meeting invitees – except for external users – in non-channel meetings will automatically get a shared link to access the meeting recording. External users will need to be explicitly added to the shared list by the meeting organiser or the person that clicked the record button. For Channel meetings, permissions will be inherited from the owners and members list in the channel.

What should I do to prepare?

For now, you as the user should do nothing. This is an automated process being implemented on a server level. We at IT will be testing these new features extensively before any implementation will be made on the user environment. More information will be communicated at a later date.

[ARTICLE BY BRADLEY VAN DER VENTER]

Teams: Useful links

Tuesday, August 4th, 2020

Due to the current situation many staff members have to switch to online platforms and there is a greater need for online meetings using Microsoft Teams. Below are a few convenient links with guides on how to use it.

Office 365 Training Center

Microsoft Teams help center

Planner Self-help guide

OneDrive help center

OneNote help center


Meetings in Teams

Schedule a meeting in Teams

Join a Teams Meeting (video)

Manage Meetings (Video)

Start an instant meeting in Teams

Share content in a meeting in Teams

Create instant meetings with Meet Now (video)

Record a meeting in Teams

OneDrive for Business

Monday, June 22nd, 2020

What is OneDrive for Business?

OneDrive for Business is Microsoft’s file-hosting service that allows you to store, share and synchronise work files.  It is certified against the internationally recognised information security standards, but you are still responsible for using it in a safe and secure way.

Why use OneDrive for Business?

  • It provides 5TB of cloud storage space for each staff member and student. This means you have ample space to store your documents
  • Your data will always be available from anywhere, anytime, on any device with an internet connection
  • Your documents will also be backed up and safe if you have problems with your device’s hardware or if it gets lost or stolen.

How do I access OneDrive for Business?

All staff automatically has access to OneDrive and can be accessed in the following ways:

  • OneDrive desktop application

If you don’t have access to the OneDrive for Business application, you can download it here: https://microsoft.com/en-za/microsoft-365/onedrive/download.

  • Web Interface

Log on to Office365 with your email address and password.

  • OneDrive is also accessible via my.sun by clicking on the Office365 link or searching for Office365 in the search field.

What if I have been using OneDrive personal, Dropbox and other cloud storage options? 

You can keep on using them, but it is very important that you only use these storage options for your personal data.

OneDrive for Business and SharePoint online are available under the US MS Licence agreement for storage and sharing of institutional data. The storage and sharing of institutional data are not allowed on Dropbox, OneDrive personal or any other cloud storage

Important to know:

  • Familiarise yourself with copyright regulations. Make sure you know what you can store and share online.  SU copyright agreements do not extend to storing of documents protected under the copyright law on OneDrive for business or any other public store space.
  • You are entirely responsible for your own information. Be careful who you give rights and access to, as it will compromise your information if it’s visible to unwanted people.
  • You are responsible for synchronisation between online and local data. Synchronisation between online and local information needs to be set up correctly and done on a regular basis.
  • Keep in mind that access to cloud services when on campus will not incur any costs, but if you work from home your own data will be utilised.
  • If a staff member resigns or a student leaves the university, they will no longer have access to the information stored on their OneDrive. Remove any data stored on Microsoft One Drive and copy it on your own external hard drive or other online cloud storage, for example, Google Drive or Drop Box before you leave the university.

Further information:

https://www.agileit.com/news/benefits-of-microsoft-office-365-onedrive-business-collaboration/

 

Residence WiFi renewal project

Monday, February 3rd, 2020

Over the past two years Information Technology’s network infrastructure team worked hard at ensuring that all SU campus residences are equipped to provide effective WiFi network access to students.

As the project is drawing to a close, we can recap and provide statistics.

Nearly 1500 WiFi access points were installed of which 571 over the December/January holidays. The last, outstanding WiFi hotspots will be installed during the June/July holiday time period.

The following number of WiFi hotspots were installed over the holidays:

Stellenbosch campus:

Huis De Villiers               67

Dagbreek                          89

Metanoia                          186

Huis McDonald               37

Helderberg installations will be completed at the end of February while Minerva is scheduled for the June 2020 slot. Due to construction at Goldfields installing WiFi points wasn’t possible, but is scheduled for when construction is completed. For more detail on current WiFi coverage on Stellenbosch campus, see below.

Tygerberg campus:

Franci van Zyl                  67

Hippokrates                     78

Elective students            15

Meerhof is currently being completed.

Worcester campus:

WiFi for whole building has been revamped  32

 

 

 

Effect of internet cable break on Stellenbosch University

Monday, January 20th, 2020

The recent internet speed problems that South Africans have been experiencing has been front page news since mid-January. How has it affected the University community?

The short answer is that in most cases, we don’t see any degradation in network performance at all. How is this possible, one may ask? The answer lies in the redundant design of our international circuits, as implemented and managed by TENET, the service provider for the tertiary education sector. When a particular network circuit is broken for some reason, like the West African cable (WACS) in the current situation, the university traffic is seamlessly re-routed via another circuit, Seacom, running along the East Africa coastline. Obviously, the risk of total network failure is enlarged by the current unavailability of WACS (and SAT3), but up to now our services remained available without a hiccup. This can be seen from the following graphs, which show constant traffic flow for the past week, 100% interface availability of the network, spare capacity available and zero network errors reported.

Other network service providers often don’t have this level of redundancy available, and may be more seriously affected. That is why ISP’s like Axxess, Afrihost and others have been struggling, and why some users might have experienced communication problems at home, or while using other networks other than the campus network. 

When will this situation normalise? The WACS cable on the coast of the Congo is currently being attended to by the cable repair ship and TENET’s estimation is repairs could be completed by 11 February.

For regular updates and information on how the repair process works, follow TENET on Twitter.

Click for larger image

TENET internet usage graphs

 

 

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