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They also need to know who has )] TJ ET BT 61.016 351.451 Td /F3 9.0 Tf [(access and who gave permission. )] TJ ET BT 61.016 331.462 Td /F3 9.0 Tf [(As soon as the authorisation process becomes available, staff members would be able to apply for access to NAO via )] TJ ET BT 61.016 320.473 Td /F3 9.0 Tf [(my.sun.ac.za and be assigned a specific Role within the system on the basis of answers given to questions and agreed on )] TJ ET BT 61.016 309.484 Td /F3 9.0 Tf [(by the line manager. )] TJ ET BT 61.016 289.495 Td /F3 9.0 Tf [(Question 2 has been under discussion for a long time.  At the moment, much thought is given to generic forms generated )] TJ ET BT 61.016 278.506 Td /F3 9.0 Tf [(and pre-populated by NAO for various purposes e.g. nomination of M and PhD candidates, nomination of Study )] TJ ET BT 61.016 267.517 Td /F3 9.0 Tf [(Leaders/Supervisors and numerous other examples, which could be used by all Faculties and Departments. )] TJ ET BT 61.016 247.528 Td /F3 9.0 Tf [(The information collected by the forms of different Faculties correspond 95% and the idea is to add the other 5% as )] TJ ET BT 61.016 236.539 Td /F3 9.0 Tf [(optional extras for staff members to fill in if their areas require the information. )] TJ ET BT 61.016 216.550 Td /F3 9.0 Tf [(Maybe the best way to get people interested in generic forms, is to gradually add prototypes to NAO and wait for users of )] TJ ET BT 61.016 205.561 Td /F3 9.0 Tf [(the system to respond.  It is virtually impossible to involve  everybody personally and it is easier to comment on something )] TJ ET BT 61.016 194.572 Td /F3 9.0 Tf [(more tangible than an idea. )] TJ ET BT 61.016 174.583 Td /F3 9.0 Tf [( We'd like to invite you to leave us comments, ideas and suggestions on this on this blog post or contact )] TJ ET 0.373 0.169 0.255 rg BT 476.438 174.583 Td /F3 9.0 Tf [(Rita de Jager)] TJ ET 0.18 w 0 J [ ] 0 d 476.438 173.432 m 529.961 173.432 l S 0.400 0.400 0.400 rg BT 529.961 174.583 Td /F3 9.0 Tf [(. )] TJ ET BT 154.309 154.594 Td /F3 9.0 Tf [([ARTICLE BY:  )] TJ ET 0.373 0.169 0.255 rg BT 216.832 154.594 Td /F3 9.0 Tf [(Rita de Jager)] TJ ET 0.18 w 0 J [ ] 0 d 216.832 153.443 m 270.355 153.443 l S 0.400 0.400 0.400 rg BT 270.355 154.594 Td /F3 9.0 Tf [( \(Head: Postgraduate Academic Support, Information Technology, SU])] TJ ET BT 61.016 132.407 Td /F3 9.0 Tf [( )] TJ ET BT 61.016 113.369 Td /F3 9.0 Tf [(Posted in:General,Research,Students | Tagged:NAO | With 0 comments)] TJ ET endstream endobj 8 0 obj << /Type /Font /Subtype /Type1 /Name /F1 /BaseFont /Helvetica-Bold /Encoding /WinAnsiEncoding >> endobj 9 0 obj << /Type /Font /Subtype /Type1 /Name /F2 /BaseFont /Helvetica /Encoding /WinAnsiEncoding >> endobj 10 0 obj << /Type /Font /Subtype /Type1 /Name /F3 /BaseFont /Helvetica-Oblique /Encoding /WinAnsiEncoding >> endobj 11 0 obj << /Type /Annot /Subtype /Link /A 12 0 R /Border [0 0 0] /H /I /Rect [ 211.5857 563.2006 231.0887 572.3581 ] >> endobj 12 0 obj << /Type /Action /S /URI /URI (http://blogs.sun.ac.za/it/af/2014/05/23/let-nao-manage-your-postgraduate-students-information-for-you/) >> endobj 13 0 obj << /Type /Annot /Subtype /Link /A 14 0 R /Border [0 0 0] /H /I /Rect [ 151.5647 445.5413 200.0837 454.6988 ] >> endobj 14 0 obj << /Type /Action /S /URI /URI (http://www.sun.ac.za/bb) >> endobj 15 0 obj << /Type /Annot /Subtype /Link /A 16 0 R /Border [0 0 0] /H /I /Rect [ 237.6137 445.5413 254.6237 454.6988 ] >> endobj 16 0 obj << /Type /Action /S /URI /URI (http://www.sun.ac.za/infoteg) >> endobj 17 0 obj << /Type /Annot /Subtype /Link /A 18 0 R /Border [0 0 0] /H /I /Rect [ 476.4377 173.7503 529.9607 182.9078 ] >> endobj 18 0 obj << /Type /Action /S /URI /URI (mailto:rd@sun.ac.za) >> endobj 19 0 obj << /Type /Annot /Subtype /Link /A 20 0 R /Border [0 0 0] /H /I /Rect [ 216.8323 153.7613 270.3553 162.9188 ] >> endobj 20 0 obj << /Type /Action /S /URI /URI (mailto:rd@sun.ac.za) >> endobj xref 0 21 0000000000 65535 f 0000000008 00000 n 0000000073 00000 n 0000000119 00000 n 0000000294 00000 n 0000000323 00000 n 0000000458 00000 n 0000000568 00000 n 0000006528 00000 n 0000006640 00000 n 0000006747 00000 n 0000006863 00000 n 0000006991 00000 n 0000007145 00000 n 0000007273 00000 n 0000007348 00000 n 0000007476 00000 n 0000007556 00000 n 0000007684 00000 n 0000007755 00000 n 0000007883 00000 n trailer << /Size 21 /Root 1 0 R /Info 5 0 R >> startxref 7954 %%EOF NAO « Informasietegnologie
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NAO

Struggle to manage postgrads?

Friday, June 6th, 2014

Two weeks ago we introduced you to NAO (Postgraduate Academic Support), a web based system to help you manage postgraduate student information without too much effort.

The following questions are most often asked by staff members who are already putting NAO to good use:

  1. Why is NAO not available via my.sun.ac.za?  I am forever losing the link sent to me!
  2. Could someone please wave a magic wand and get rid of all the forms we have to complete and replace them with pre-populated ones?
  3. Could we please be notified when new functionalities are implemented in the NAO system? 

The good news is that both questions 1 and 2 will receive attention next semester and we have a solution to the problem in question 3 already.  Bits & Bytes and the  blog will be used to make information about NAO available to staff members.

As far as question 1 is concerned, a workflow process is envisaged for staff members to receive permission from their line managers to use NAO.  The reason behind the strict access is that sensitive information, necessary for the management of postgraduate students, is available via the system and your line manager knows whether you should have access or not. 

The SU auditors would need to be in the know about the outcome of the authorisation process to decide whether legislation regarding the privacy of individuals’ personal information, is complied with. They also need to know who has access and who gave permission. 

As soon as the authorisation process becomes available, staff members would be able to apply for access to NAO via my.sun.ac.za and be assigned a specific Role within the system on the basis of answers given to questions and agreed on by the line manager. 

Question 2 has been under discussion for a long time.  At the moment, much thought is given to generic forms generated and pre-populated by NAO for various purposes e.g. nomination of M and PhD candidates, nomination of Study Leaders/Supervisors and numerous other examples, which could be used by all Faculties and Departments. 

The information collected by the forms of different Faculties correspond 95% and the idea is to add the other 5% as optional extras for staff members to fill in if their areas require the information. 

Maybe the best way to get people interested in generic forms, is to gradually add prototypes to NAO and wait for users of the system to respond.  It is virtually impossible to involve  everybody personally and it is easier to comment on something more tangible than an idea. 

 We’d like to invite you to leave us comments, ideas and suggestions on this on this blog post or contact Rita de Jager. 

[ARTICLE BY:  Rita de Jager (Head: Postgraduate Academic Support, Information Technology, SU]

 

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