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OneDrive for Business

Monday, June 22nd, 2020

What is OneDrive for Business?

OneDrive for Business is Microsoft’s file-hosting service that allows you to store, share and synchronise work files.  It is certified against the internationally recognised information security standards, but you are still responsible for using it in a safe and secure way.

Why use OneDrive for Business?

  • It provides 5TB of cloud storage space for each staff member and student. This means you have ample space to store your documents
  • Your data will always be available from anywhere, anytime, on any device with an internet connection
  • Your documents will also be backed up and safe if you have problems with your device’s hardware or if it gets lost or stolen.

How do I access OneDrive for Business?

All staff automatically has access to OneDrive and can be accessed in the following ways:

  • OneDrive desktop application

If you don’t have access to the OneDrive for Business application, you can download it here: https://microsoft.com/en-za/microsoft-365/onedrive/download.

  • Web Interface

Log on to Office365 with your email address and password.

  • OneDrive is also accessible via my.sun by clicking on the Office365 link or searching for Office365 in the search field.

What if I have been using OneDrive personal, Dropbox and other cloud storage options? 

You can keep on using them, but it is very important that you only use these storage options for your personal data.

OneDrive for Business and SharePoint online are available under the US MS Licence agreement for storage and sharing of institutional data. The storage and sharing of institutional data are not allowed on Dropbox, OneDrive personal or any other cloud storage

Important to know:

  • Familiarise yourself with copyright regulations. Make sure you know what you can store and share online.  SU copyright agreements do not extend to storing of documents protected under the copyright law on OneDrive for business or any other public store space.
  • You are entirely responsible for your own information. Be careful who you give rights and access to, as it will compromise your information if it’s visible to unwanted people.
  • You are responsible for synchronisation between online and local data. Synchronisation between online and local information needs to be set up correctly and done on a regular basis.
  • Keep in mind that access to cloud services when on campus will not incur any costs, but if you work from home your own data will be utilised.
  • If a staff member resigns or a student leaves the university, they will no longer have access to the information stored on their OneDrive. Remove any data stored on Microsoft One Drive and copy it on your own external hard drive or other online cloud storage, for example, Google Drive or Drop Box before you leave the university.

Further information:

https://www.agileit.com/news/benefits-of-microsoft-office-365-onedrive-business-collaboration/

 

REDCap launched for researchers

Tuesday, July 31st, 2018

SU Research Support Services are pleased to announce the launch of Stellenbosch University’s Research Electronic Data Capture (REDCap) service. REDCap is a secure web application for building and managing online surveys and databases and can be configured to meet compliance standards such as HIPAA, 21 CFR Part 11, and FISMA.

REDCap is a tool for capturing confidential information. This requires planned and careful management in order to protect the participant’s personal data. For data security purposes, exporting of data from the platform is discouraged, but if necessary, security and confidentiality will depend on correct tagging of identifier fields in the data dictionary and correct assigning of user rights for export by the Data Manager.

Ethics approval is required from an appropriate Stellenbosch University REC if working with humans, human material (such as blood or tissue) or their data, including secondary use of such materials (this is defined as the reuse in a new project of previously collected data or material). Please contact your local ethics office if you have not yet applied for ethics clearance. The application will include questions related to how you manage, store and use data, including data entered into REDCap. It may also require that you submit the data dictionary and an assigned roles list. Particular attention should be paid to which identifiers you intend to collect and how you will maintain confidentiality if exporting identifiable data.

Adequate and appropriate consent is an essential requisite of REC approval. If you are collecting and storing personal identifiers, it must be reflected in the consent form. If you intend to share or reuse data or material, it must be consented to when the data or material is collected, otherwise, it cannot be used or shared in future research projects.

To access this service, register on redcap.sun.ac.za with your active SU username and password. As part of the registration process, you will receive an email verification request. This auto-generated email will include instructions on how to set up Google Authenticator. For security reasons, Google Authenticator must be used with REDCap to ensure multi-factor authentication.

A training instance of REDCap is also available on redcaptest.sun.ac.za, where you can explore REDCap functionality and present training sessions. ‘Real’ data may not be captured in the training environment. Google Authenticator has to be set up separately for the training environment and the live environment.

SU does not provide institutional support for the day-to-day operational use of REDCap. It is a researcher’s responsibility to familiarise themselves with the software, however, embedded video guidance and numerous FAQs are available online. SU-specific guidelines are available here. For fee-based REDCap advanced support, contact redcap@sun.ac.za.  For technical support (i.e. access-related or system errors), contact help@sun.ac.za.

A REDCap mobile app is also available and can be used on iPhone, iPad, or Android phone or tablet. The REDCap Mobile App adds a new dimension to REDCap’s versatility by providing users with a tool for offline data collection, particularly in environments with poor Internet connectivity. The devices (tablet or phone) must be secured. REDCap Mobile App users must report any stolen tablets or phones to SU IT and the SU REDCap Administrators.

 

 

 

Teach and Learn with MATLAB and Simulink

Wednesday, February 21st, 2018

Where Will MATLAB Take You Today?

Stellenbosch University has a Total Academic Headcount (TAH) license for MATLAB, Simulink, and add-on products. You may use these products for teaching, research, and learning. The license allows individuals to install the products on university-owned equipment, as well as personally owned computers.

Get Access Today: http://rga.sun.ac.za/firga/matlab.html

Good news for MATLAB fans

Monday, April 24th, 2017

MATLAB and Simulink are fundamental computational tools used at educational institutions worldwide. More than 500 universities have instituted a Total Academic Headcount (TAH) site license, including one-third of the top 300 universities worldwide and 23 of the top 25 universities.

Today, MATLAB and Simulink are an integral part of the curriculum at the SUN. The tools are used for teaching and research across several academic disciplines such as Geography, Agriculture, Economics, Biology, Informatics, Psychology, Math, Statistics and Physics, in addition to the engineering disciplines. The university provides lab room access via 8 different classroom licenses servers to be used by students on university owned machines. Researcher access is provided by a number of installs: 6 network servers provide 35 concurrent users, 8 group licenses with 79 users and 35 individual licenses.

Students who use MATLAB and Simulink establish a foundation for learning that serves them through their university years and prepares them for careers in engineering but also in areas such as biology, science, finance, and math. Faculty employ MATLAB and Simulink to engage students in coursework and research by providing a flexible environment for teaching, applying algorithms and models, and exploring data. Students can apply theory to real-world problems within a broad range of student- oriented research much in line with the big trends towards active learning i.e. PBL and CDIO.

Stellenbosch University has a Total Academic Headcount (TAH) license for MATLAB, Simulink, and add-on products. Faculty, researchers, and students may use these products for teaching, research, and learning. The license allows individuals to install the products on university-owned equipment, as well as personally owned computers.

To obtain an individual license for laptops and home PC’s:

Option 1 – On campus download – Click here for instructions.
Option 2 – Off campus download from Mathworks Website. Click here for instructions.

Learn About Capabilities and Using the Software

Use the TAH Resource Kit to find tutorials, webinars, teaching materials, books, and more to help you use MATLAB and Simulink. When you access these resources from the resource kit, you bypass registration forms.

Note that your MathWorks account gives you access to FREE online training with theMATLAB Onramp, as well as access to online assignments through Cody Coursework.

Empower Yourself With MathWorks tools

Visit the MathWorks for Education website at mathworks.com/academia
Visit the MathWorks Academy site for FREE online course at matlabacademy.mathworks.com

MATLAB Mobile

Connect to MATLAB from your iPhone, iPad, or Android device.mathworks.com/products/matlab-mobile.html

Need Assistance?
E-mail: ithub@sun.ac.za

[Information supplied by Kirsten Smith, Application Engineering Manager at MATLAB]

Important news for ORCID users

Wednesday, April 12th, 2017

On Friday 7 April the National Research Foundation (NRF) distributed an ORCID statement requiring all researchers and students applying for funding and rating to have an ORCID identifier. The NRF membership of ORCID ensures that researchers and their institutions will benefit from access to and integration with the ORCID registry. They are in the process of integrating ORCID into all application and grant management processes and systems. They are also considering integration benefits such as automated processes for uploading research output records into a researcher’s profile and research reports. Please read the NRF ORCID statement here.

What is ORCID?

An ORCID iD comprises a 16-digit identification number which uniquely distinguishes one author from another (e.g. http://orcid.org/0000-0001-5109-3700). In doing so it ensures that scientific authors are permanently connected to their online research activities throughout their research careers.

ORCID and Stellenbosch University

You will know that Stellenbosch University has been a member of the Open Researcher and Contributor ID (ORCID) network since 2015 and we would like you to associate (“connect”) your ORCID and SU network identities to allow for the integration of ORCID iDs across systems in a managed way.

While it is now compulsory to have an ORCID iD when applying for NRF-funding or –rating, Stellenbosch University would like to request you to create your ORCID record and connect it to the Stellenbosch University integration at the same time. To do so please click on the button below (if you already have an ORCID iD, please sign in to your account to connect it with your SU network identity).

 

HULP

Please read the ORCID Library guide if you need more information, for example on the benefits of using an ORCID iD and the benefits of connecting your ORCID iD to your Stellebosch University identity.

Enquiries: Contact your Faculty Librarian or Marié Roux, tel.: 021-8082623.

 

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