%PDF-1.3 1 0 obj << /Type /Catalog /Outlines 2 0 R /Pages 3 0 R >> endobj 2 0 obj << /Type /Outlines /Count 0 >> endobj 3 0 obj << /Type /Pages /Kids [6 0 R ] /Count 1 /Resources << /ProcSet 4 0 R /Font << /F1 8 0 R /F2 9 0 R /F3 10 0 R >> /XObject << /I1 17 0 R /I2 18 0 R >> >> /MediaBox [0.000 0.000 612.000 792.000] >> endobj 4 0 obj [/PDF /Text /ImageC ] endobj 5 0 obj << /Creator (DOMPDF) /CreationDate (D:20240519020124+00'00') /ModDate (D:20240519020124+00'00') /Title (IT-artikels) >> endobj 6 0 obj << /Type /Page /Parent 3 0 R /Annots [ 11 0 R 13 0 R 15 0 R ] /Contents 7 0 R >> endobj 7 0 obj << /Length 4489 >> stream 0.702 0.800 0.816 rg 34.016 34.016 543.969 723.969 re f 1.000 1.000 1.000 rg 45.266 157.849 521.469 588.885 re f 0.773 0.773 0.773 RG 0.75 w 0 J [ ] 0 d 45.641 158.224 520.719 588.135 re S 0.773 0.773 0.773 rg 61.016 617.359 m 550.984 617.359 l 550.984 618.109 l 61.016 618.109 l f 1.000 1.000 1.000 rg BT 278.868 698.693 Td /F1 10.5 Tf [(POST LIST)] TJ ET 0.200 0.200 0.200 rg BT 212.789 670.111 Td /F1 14.4 Tf [(INFORMASIETEGNOLOGIE)] TJ ET BT 221.824 643.466 Td /F1 11.7 Tf [(INFORMATION TECHNOLOGY)] TJ ET BT 61.016 583.841 Td /F1 14.4 Tf [(NEED A SIMPLE WAY TO SEND PERMISSION-BASED MASS EMAILS?)] TJ ET 0.400 0.400 0.400 rg BT 61.016 564.033 Td /F3 9.0 Tf [(If you're the person in your department responsible for sending out information to other staff or students, you've probably )] TJ ET BT 61.016 553.044 Td /F3 9.0 Tf [(wished there was another way to make the process a bit easier and faster.)] TJ ET BT 61.016 533.055 Td /F3 9.0 Tf [(Well there is, and the system's called Sympa \()] TJ ET BT 244.796 533.055 Td /F3 9.0 Tf [(Systeme de Multi-Postage Automatique)] TJ ET BT 402.863 533.055 Td /F3 9.0 Tf [(\(i.e.)] TJ ET BT 422.870 533.055 Td /F3 9.0 Tf [(Automatic Mailing System)] TJ ET BT 526.397 533.055 Td /F3 9.0 Tf [(\)\). )] TJ ET BT 61.016 522.066 Td /F3 9.0 Tf [(Sympa is perfect for administering and sending out mass e-mails, very easy to use and can also handle mail merging if )] TJ ET BT 61.016 511.077 Td /F3 9.0 Tf [(needed.)] TJ ET BT 61.016 491.088 Td /F3 9.0 Tf [(If you've used Outlook to send emails to large group of people up till now, you would've )] TJ ET BT 61.016 480.099 Td /F3 9.0 Tf [(noticed it limits you to 120 addresses. Sympa allows you to send to an unlimited amount of )] TJ ET BT 61.016 469.110 Td /F3 9.0 Tf [(addresses. You can also create multiple lists and choose descriptive names for your lists. Just )] TJ ET BT 61.016 458.121 Td /F3 9.0 Tf [(remember, the list's name is also the email address you'll be sending your mails from, so )] TJ ET BT 61.016 447.132 Td /F3 9.0 Tf [(choose wisely.)] TJ ET BT 61.016 427.143 Td /F3 9.0 Tf [(To create a sympa distribution list, go to )] TJ ET 0.373 0.169 0.255 rg BT 225.086 427.143 Td /F3 9.0 Tf [(http://sympa.sun.ac.za)] TJ ET 0.373 0.169 0.255 RG 0.18 w 0 J [ ] 0 d 225.086 425.992 m 315.131 425.992 l S 0.400 0.400 0.400 rg BT 315.131 427.143 Td /F3 9.0 Tf [(and click on the "create list" )] TJ ET BT 61.016 416.154 Td /F3 9.0 Tf [(tab. Rember to fill in all the fields on the form.)] TJ ET BT 61.016 396.165 Td /F3 9.0 Tf [(Alternatively, if this looks too daunting for you, you can put in a request at our service desk at )] TJ ET 0.373 0.169 0.255 rg BT 433.202 396.165 Td /F3 9.0 Tf [(help@sun.ac.za)] TJ ET 0.18 w 0 J [ ] 0 d 433.202 395.014 m 497.867 395.014 l S 0.400 0.400 0.400 rg BT 497.867 396.165 Td /F3 9.0 Tf [(with the )] TJ ET BT 61.016 385.176 Td /F3 9.0 Tf [(following information:)] TJ ET BT 61.016 365.187 Td /F3 9.0 Tf [(1. Who is the owner and responsible person for the list?)] TJ ET BT 61.016 345.198 Td /F3 9.0 Tf [(2. Who is allowed to send emails to the distribution list?)] TJ ET BT 61.016 325.209 Td /F3 9.0 Tf [(3. Should the list be visible or hidden on the )] TJ ET BT 265.136 325.209 Td /F3 9.0 Tf [(Global Address List)] TJ ET BT 343.166 325.209 Td /F3 9.0 Tf [(?)] TJ ET BT 61.016 305.220 Td /F3 9.0 Tf [(4. Should there be an expiry date on the list? \(For example for conferences, etc. \))] TJ ET BT 61.016 285.231 Td /F3 9.0 Tf [(5. Who should be members of the list? \(full list of user names in xls/xlsx format\))] TJ ET BT 61.016 265.242 Td /F3 9.0 Tf [(6. Who is requesting the distribution list?)] TJ ET BT 61.016 245.253 Td /F3 9.0 Tf [(7. Who is allowed to change the distribution list? \(For example add names, etc.\))] TJ ET BT 61.016 225.264 Td /F3 9.0 Tf [(And before you say "Sympa!", you'll be able to send e-mails to your heart's content. More information on Syma -)] TJ ET 0.373 0.169 0.255 rg BT 61.016 214.275 Td /F3 9.0 Tf [(http://en.wikipedia.org/wiki/Sympa)] TJ ET 0.18 w 0 J [ ] 0 d 61.016 213.124 m 196.565 213.124 l S 0.400 0.400 0.400 rg BT 368.905 194.286 Td /F3 9.0 Tf [(SOURCE: Pablo Korkie en Johan Loubser, IT)] TJ ET BT 61.016 175.797 Td /F3 9.0 Tf [(Posted in:E-mail,General | Tagged:Email,Mailing Lists,Sympa | With 2 comments)] TJ ET q 112.500 0 0 90.750 438.484 409.129 cm /I2 Do Q endstream endobj 8 0 obj << /Type /Font /Subtype /Type1 /Name /F1 /BaseFont /Helvetica-Bold /Encoding /WinAnsiEncoding >> endobj 9 0 obj << /Type /Font /Subtype /Type1 /Name /F2 /BaseFont /Helvetica /Encoding /WinAnsiEncoding >> endobj 10 0 obj << /Type /Font /Subtype /Type1 /Name /F3 /BaseFont /Helvetica-Oblique /Encoding /WinAnsiEncoding >> endobj 11 0 obj << /Type /Annot /Subtype /Link /A 12 0 R /Border [0 0 0] /H /I /Rect [ 225.0857 426.3106 315.1307 435.4681 ] >> endobj 12 0 obj << /Type /Action /S /URI /URI (http://sympa.sun.ac.za) >> endobj 13 0 obj << /Type /Annot /Subtype /Link /A 14 0 R /Border [0 0 0] /H /I /Rect [ 433.2017 395.3326 497.8667 404.4901 ] >> endobj 14 0 obj << /Type /Action /S /URI /URI (mailto: help@sun.ac.za) >> endobj 15 0 obj << /Type /Annot /Subtype /Link /A 16 0 R /Border [0 0 0] /H /I /Rect [ 61.0157 213.4426 196.5647 222.6001 ] >> endobj 16 0 obj << /Type /Action /S /URI /URI (http://en.wikipedia.org/wiki/Sympa) >> endobj 17 0 obj << /Type /XObject /Subtype /Image /Width 150 /Height 121 /Filter /FlateDecode /DecodeParms << /Predictor 15 /Colors 1 /Columns 150 /BitsPerComponent 8>> /ColorSpace /DeviceGray /BitsPerComponent 8 /Length 3730>> stream x͜ 8ʈ (b=Ki2޺ih$ja6&luU PI ݴn~ -;֔THc1֎lK]X7BܩP(`2wsQܴ_7{s}MnCX #țcٟKgA]JHZkjۇVyϘnonB`] ) u?*k_,jO%̜noRST裷DfMp`WvF);՟MTX'MY?:p~Ic<, SޕRbB^(b\hܕ~4`+U &[]Kb* J}2f=T#UۉkJ(@)vi@1UD3:P~T`V(XRu~@`WҢ+w%T-"m z J1ftѶAeWثP(uh`49RkO*̈́][77T~xsbԥ/f,;Z籄IZZn%zj rϤv>AR#{PX5VOYo_g,{=PFXR qN[' O'cjII=nKrHW+J\j(K2Td[^>wϴv}(]@"PoTU]3-nf+ j6kzgw_x`ES]V*qx"αSu'URlNhg.[UAq ''QkW-qbyIaS 6g)\,=sGI[zŕO!ٓX|ѴF5QT^MUg_|"68X;7]*?YBM`aL%ڄH$S&6#"6=Ypߎ C(G./z'gXNgj𰧠PMt4QcPmAd)4p#}{rf#B5a1h㔐fl<uݮX;|vi!~} jo5᫮wP<׫.J-PSJn Wta2MZY3?9|zpBY}:X R 68dX`XrU`//_m(n\8s +sfoa j0(Z}Nǔu!ؘ+\HOۅY}<ڟ8QCC-(YP)kJF oKKP,8TZ:1bw5Ol k߻mA#TWz00f V{~uxVwX~(5 B4BukSPf[ O u5 qڔP|ǫW/_8{hޟ,<ά9TdXC0#{iDnƊya_^p#7GO~(L JNl^g/*Μ:c͢I~k/AKϔdcҹjPC PWB0+'i/s'/(ݛ>%nNSB1,=BSҷlߵ#cSJld- 26e[7&Κ8Lov%%cup piʕq"Ƹ[st4t mDŽύ];/jB0[S}-fWs0 B"ψ jPVb:aS"#'O9x&&h걯41X:f6݆qsu/`ۻz5ٞkF,"FejY 45&"CPUm@(^#iPŤId*7RSLiMUl]]- h`@Pi e&DGkL< БPRVbɽ݌`"I,GPd99,ŘN o endstream endobj 18 0 obj << /Type /XObject /Subtype /Image /Width 150 /Height 121 /SMask 17 0 R /Filter /FlateDecode /DecodeParms << /Predictor 15 /Colors 3 /Columns 150 /BitsPerComponent 8>> /ColorSpace /DeviceRGB /BitsPerComponent 8 /Length 19547>> stream xy|U?9}˞B eSkqAֵZ.jViREb+U,Pd23?r IX^{g{gy9R0ɩ<򹗼SɝKKK'S5qhw|AMIIeYVSUUUdJd H$bYVd6JTQR]%]@˛" [Vzmm}~PH,2"%%%zG J<}Ҹ8n7ۋNp8d&u)Lɓ'WWWgv=Ql6iq]W5M,J)Rir&, xU^^,`PTTvi($ť(*iv2M0 #fG"M,!T}w)L%#^bOa1UTBBB,i`MUmp8< 2EX4Q:bb69RXPr˽r%&ɛ ,8JpE?)*` y,(aB( SJ87~-0 M٠iuXAH3^Ӟt88`B(r℀1FB",oii(.+[Aw$RЀ_:]E!M~*-ThYɎJ!ܲ`Ѩ[$dv;v킮w(ʇ24s0\c( SEf +**Փ Q@,)-+pS47ء/48(^nE!=|gkPS`,|1v $*+I0ئ(5mn!QUe McB,ˊF[lk ԩ۷oD"gί3QD(( )p8,!J5?ٴaV'q}uƥ *-lhȳiٜN`-n+%)QWإa/]XY74p6[tgbut a]aYT#L BP!`84*cF$Pb"]Q-7NP~ReΫ(*Vʙ0YuH A@A Ih5QL%JssEEJJ:yD|qKoG Al&0P.'G/>{$:rG[^a_M{jDg0b˂ w:#Hj ;'.:YHCmvA@]'UO0;9GBi/2au'ܕA=+|.jc-C"dr:[( G`!x}}V+,8A(R/**7k;Jdib9`#<7lzMt)=*-:{_Bx?z"@8B4p!v0X$|@ 7mذ'fy9o%%}\6e@hjs;>o'HWI:ڛ MCq &v车WoP94BOF9 XUUQ!QB\v;4%D@PPPP"Gt;TJKK+**>/Q !wtsܰ|5WI_rxߡГH$hvͲ4JQRR!V`ԩ$CaJJJN_v$3q})J)&QmxωLvcp)U90 :H!,PBlhvQc0YΥ„vd4<*t:FBl{oKDO@{N(t,V9d7* Q0FLDE5Y]QS"!1ͿBDŌQJDPJm6R (ۭ8A }ޖa rIR'PWe, z?J{E믏 NUpQUp.!XJM]wH2fݑHޤ09m/)1v; )6NT"GEGStyJ傇0x/8K?P!47ᡜ+BPBd`ƘsnYDӄfuUU ɊCUcRoĎ뗡cDorGZ%(PqA:/u?2GAO%9&M':="/TuñMUrGS* McBhAAޤg"cj-N9'}ɭZ# `YJ႗aUO)_NӜbLB5 *c!(b=?+_4K4@:;!B% ^hω 三@giΉD~kpN)(8&\H&trex *vT'Az- 0dc^L>رFOF%$/Idd + yyN)9ｇ3Q__(xB`ӄa꜅Hطe.\}5x)(@OO=;,O#aǍ7嗏tI4 N'?EV22Dp:PyWk3LsJ5Gq-DRH;EϷ6*k if6q .|y|ǘ;uKrf N'vx6b,.EJ>Z!Pfd Nss뗴Ad==SQJmW"`=!}pZa"b`EEW n'QӲ,ƘJ icxl6UUx1)J?rX* !,BcYa4% eSK8|$cY2"Kjei]Y6\sd@FmQT>a(TccxB6448ϗm---nt:eZU__d=r\8Hr))FA4mnnu=##:EvB*t8v] ݉asGʹVBHkkk$q8%:)ax\Y @{{{ee%!t:5M;ڵ:?vNi(!8! 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Sending emails to large groups

Monday, March 2nd, 2020

Occasionally it is necessary to send emails to external students or other large groups of people who are not part of the sun domain. If you are currently using Outlook distribution lists we recommend that you switch to the much more user-friendly and functional Sympa mailing list management platform.

The reason for this is that Microsoft has started to limit the number of emails a sun email address can send to to 30 external email addresses per minute. Therefore, if you send to more recipients, Microsoft automatically blocks your account as their attempt to prevent spam. More detailed information on Microsoft’s policies regarding email limits, can be found on their website.

For many years the university has been using Sympa as mass mailing solution successfully. In fact, many of our staff and students use it to administer their lists. 

Sympa is a mailing list management (MLM) software and has its roots in the academic computing community in France. Its name, which is an acronym for Système de Multi-Postage Automatique (i.e. Automatic Mailing System), also means “nice” or “friendly” in French. We’re not sure exactly why the French decided to call their mailing list system “nice”, but we can confirm that it is “friendly” to use.

By using Sympa as a platform for your group emails, you will have better control over your emails and access to handy functions such as:

  • appoint one or several moderators;
  • manage subscriptions and unsubscriptions;
  • add a shared document web space at the subscribers’ disposal;
  • answer questions from subscribers and potential subscribers about the list
  • read the list archive;
  • search in the message archive;
  • review members of the list;

As you can see, Sympa offers much more functionality than your normal Outlook distribution list. Any staff member can use Sympa, simply go to https://sympa.sun.ac.za/sympa.
If you need any assistance in setting up your Sympa distribution list, please log a request for assistance on the ICT Partner Portal.

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Need a simple way to send permission-based mass emails?

Friday, September 14th, 2012

If you’re the person in your department responsible for sending out information to other staff or students, you’ve probably wished there was another way to make the process a bit easier and faster.

Well there is, and the system’s called Sympa (Systeme de Multi-Postage Automatique (i.e. Automatic Mailing System)). Sympa is perfect for administering and sending out mass e-mails, very easy to use and can also handle mail merging if needed.

If you’ve used Outlook to send emails to large group of people up till now, you would’ve noticed it limits you to 120 addresses. Sympa allows you to send to an unlimited amount of addresses. You can also create multiple lists and choose descriptive names for your lists. Just remember, the list’s name is also the email address you’ll be sending your mails from, so choose wisely.

To create a  sympa distribution list, go to http://sympa.sun.ac.za and click on the “create list” tab. Rember to fill in all the fields on the form.

Alternatively, if this looks too daunting for you, you can put in a request at our service desk at help@sun.ac.za with the following information:

1.            Who is the owner and responsible person for the list?

2.            Who is allowed to send emails to the distribution list?

3.            Should the list be visible or hidden on the Global Address List?

4.            Should there be an expiry date on the list? (For example for conferences, etc. )

5.            Who should be  members of the list? (full list of user names in xls/xlsx format)

6.            Who is requesting the distribution list?

7.            Who is allowed to change the distribution list? (For example add names, etc.)

And before you say “Sympa!”, you’ll be able to send e-mails to your heart’s content. More information on Syma – http://en.wikipedia.org/wiki/Sympa

SOURCE: Pablo Korkie en Johan Loubser, IT

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