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Microsoft 365 vs. Office 365: What’s the difference?

Tuesday, June 4th, 2019

Microsoft 365 vs. Office 365: What’s the difference?

There is a lot to be said for consistency in product names, but when you have dozens of products with multiple versions of each, similar names can get confusing fast. Yes, Microsoft we are referring to you …

Microsoft introduced Microsoft 365, a bundle of existing products under one license. The name is similar to the already existing Office 365 (and the recently renamed Dynamics 365). In fact, a lot of people already inadvertently called Office 365 by the name of Microsoft 365.

So, it’s easy to see how the two products can be confused. It gets even more confusing when you learn Microsoft 365 includes Office 365.

Let’s break down the differences:

The Short Version

Office 365 is a cloud-based suite of productivity apps like Outlook, Word, PowerPoint, and more. Microsoft 365 is a bundle of services including Office 365, plus several other services including Windows 10 Enterprise.

The Long Version

Office 365

Office 365 is a cloud-based suite of apps and services centred around business productivity. It includes some apps you’re probably already familiar with like Microsoft Outlook, Word, PowerPoint, Excel, Skype for Business, SharePoint, OneDrive and Teams, along with robust productivity, collaboration, and security features. 

Microsoft 365

Microsoft 365 is a bundle of services that includes Office 365. It also includes Windows 10 Enterprise, Enterprise Mobility + Security (EMS), and machine learning. As the title implies, it’s more geared towards larger organisations that wants a single, secure platform with which to share and collaborate. It includes strong data security features on top of Windows 10 Pro and Office 365.

What’s included in Microsoft 365 in comparison to Office 365?

Both products come with the ability to have fully installed Office applications on tablets, phones and PCs, as well as the web browser versions. You get 1TB of personal file storage, as well as business class email and calendars. You also have access to Skype for Business for instant messaging and video calling, as well as Microsoft Teams and other new tools like Delve and Planner.

The differences begin with device management. Unlike Office 365, Microsoft 365 comes with a single console to manage users and devices. You can also automatically deploy Office applications to Windows 10 PCs.

The security tools are also missing from Office 365. The alternative comes with the ability to protect data across devices and secure access. You can also protect Windows 10 devices from risks such as malware with Windows Defender.  

[ARTICLE BY MANDY WANZA]

OneDrive for Business: Anonymous file sharing

Monday, January 22nd, 2018

Information Technology recently assessed our OneDrive for Business platform to ensure that no security risks exist for our users and network. During this assessment we identified a number of users who are currently using the anonymous sharing function (“Anyone with the link can view and edit”) on OneDrive.

With anonymous file sharing there is no control or record of who has access to the shared files. Anybody who has the link can access and/or edit the files. This poses a security risk for the University and our users. For this reason we are compelled to switch off anonymous usage.

From Thursday, 1 February 2018 you will no longer be able to share files anonymously on OneDrive. Sharing will still be possible with internal and external users, but at a higher security level.

Guides on best practices for sharing files on OneDrive is available www.sun.ac.za/itselfhelp under the Office365 section or directly on this page. If you are have any enquiries, please contact the IT Service Desk by emailing help@sun.ac.za or calling our Service Desk at 808 4367.

OneDrive: 5TB just for you

Monday, July 31st, 2017

Since June staff members have full access to the online Office365 applications. Besides Outlook email, SharePoint Online, access to the MS Office apps (for example Word, Excel, PowerPoint, etc.) and being able to download Office 2016, there is one significant advantage of using the Office365 suite – OneDrive.

OneDrive provides 5TB of cloud storage space for each staff member and student. This means you now have ample space to store your documents and your data will be available from anywhere, anytime, on any device with an internet connection.

What are the advantages of cloud services? 

  • More storage space available, up to 5TB on OneDrive and 50GB on Outlook.
  • Your data is available from anywhere, anytime, on any device. You’ll always have access to your data if you have an internet connection.
  • Your information is also safely stored, even if you lose one of your devices.  

What are the disadvantages of cloud services?  

  • Familiarise yourself with copyright regulations. Make sure you know what you are allowed to store and share online.  SU copyright agreements do not extend to storing of documents protected under the copyright law on OneDrive for business or any other public store space.
  • You are entirely responsible for your own information. Be careful who you give rights and access to, as it will compromise your information if it’s visible to other people.
  • You are responsible for synchronisation between online and local data. Synchronisation between online and local information needs to be set up correctly and done on a regular basis.
  • Keep in mind that access to cloud services when on campus will not incur any costs, but if you work from home your own data will be utilised.
  • It is very important that you keep your private usernames, passwords and information separate from your official work, to prevent your data from getting mixed up.
  • Having access to the cloud from any computer makes your digital identification vulnerable, do not use computers you do not trust to access your cloud services.

What if I have been using OneDrive personal, Dropbox and other cloud storage options? 

You can keep on using them, but it is very important that you only use these storage options for your personal data.

OneDrive for business and SharePoint online are available under the US MS Licence agreement for storage and sharing of institutional data. The storage and sharing of institutional data are not allowed on Dropbox, OneDrive personal or any other cloud storage. 

How do I get access to my OneDrive storage space?

All staff automatically has access to OneDrive. Log on to Office365 with your email address and password. OneDrive is also accessible via the portal by clicking on the Office365 link or searching for Office365 in the search field.

IMPORTANT:

  • When using cloud-based services, you have to keep your private and work usernames, passwords and data separate. Never use the same username for private and work email accounts, storage spaces and applications.
  • SU copyright agreements do not extend to storing and sharing of documents protected under the copyright law on OneDrive for business, SharePoint online or any other public store spaces.

 

 

If you have any questions, please let us know by logging a request on ServiceNow or calling our Service Desk at 808 4367. For more information on the Office365 package, please consult our FAQs or have a look at the Office365 training videos.

 

© 2013-2019 Disclaimer: The views and opinions expressed in this page are strictly those of the page author(s) and content contributor(s). The contents of this page have not been reviewed or approved by Stellenbosch University.